Official UK procurement notice
Provision of Maintenance Support Services for the Nottingham University Hospitals Trust Building Management Systems
Authority: Nottingham City Campus, Hucknall Road
What is being bought
Published requirement descriptionThe Nottingham University Hospitals NHS Trust (The Client)'s building management systems (BMS) consists of software and hardware, which controls and monitors the mechanical and electrical equipment such as power systems, HVAC (heating, ventilation, air conditioning), lighting, fire protection, and security systems within its various buildings.<br/><br/>In recent years, the functionality of BMS’s has evolved to include energy efficiency and sustainability. For this reason, the Trust embarked on a project to roll out a BMS across its estate.<br/><br/>To support the day to day running of the systems, the Client both planned and ad-hoc (e.g. reactive) engineering support across all three campuses.
- Recurrence: 2028
CPV: Mechanical and electrical engineering services · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1The Client recently received significant funding via the Public Sector Decarbonisation…AwardedPublished value£600,000
The Client recently received significant funding via the Public Sector Decarbonisation Scheme (PSDS) to upgrade its Building Management Systems (BMS) at its property.<br/><br/>This project is currently ongoing and is estimated to be completed sometime during the 2nd half of 2024.<br/><br/>In addition, it has recently decided to create an in-house BMS team of two engineers and one engineering manager.<br/><br/>The Client therefore requires a Contractor to provide reliable support whilst the in-house team gets up to speed. In addition, there will be a significant requirement to carry out work that the in-house team does not have the capacity to carry out on an ongoing basis.<br/><br/>The existing BMS is composed of both Trend and Schneider systems. As a result the Client requires a Contractor to be approved to work on and experienced in working on both systems.<br/><br/>Any values or quantities quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the Client to infer, promise or guarantee the levels of work to be made available via the contract. The nature of the work, particularly unplanned reactive work, may result in expenditure exceeding the values quoted in the contract notice and the associated procurement documents. Therefore, the actual values may increase or decrease over the life of the contract dependant on grants, budgets, circumstances and requirements. Additional information: Award criteria<br/>Criteria below:<br/>Quality criterion - Name: Technical / Weighting: 60<br/>Quality criterion - Name: Social Value / Weighting: 10<br/>Price - Weighting: 30
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- price: 30%
- Social Valuie: 10%
Published award criteria (3)
- Technical: 60
- Social Valuie: 10
- Price: 30
- Suitability
As set out in the procurement documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2028
- First published
- 27 Feb 2024, 11:47 GMT
- Last source update
- 17 Feb 2025, 09:15 GMT
- Award evaluation window
- 12 Apr 2024 – …
- Authority reference
C300459- FTS notice number
2025/S 000-005280- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043d1aFind a Tender
- Performance terms
As set out in the procurement documents
- Review procedure
Nottingham University Hospitals NHS Trust (The Client) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to Bidders. Applicants who are unsuccessful shall be informed by the Client as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: If you have any problems with the Electronic Portal, you should contact the helpdesk on 0800 9956035 or by sending an email to [email protected] . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- 12 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 150 days from the deadline
- Bids opened
- 12 Apr 2024, 12:00 BST
Timeline
12 Apr 2024 → 17 Feb 2025 · 3 dates- Submission deadline12 Apr 2024, 12:00 BST
- Bids opened12 Apr 2024, 12:00 BST
- Notice published17 Feb 2025, 09:15 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete17 Feb 2025, 09:15 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2.1 | 19 Apr 2024 | 19 Apr 2024 | +0 d |
| — | Bid openingIV.2.7.1 | 12 Apr 2024 | 19 Apr 2024 | +7 d |
| — | DeadlineIV.2.2.1 | 19 Apr 2024 | 19 Apr 2024 | +0 d |
| — | Bid openingIV.2.7.1 | 12 Apr 2024 | 19 Apr 2024 | +7 d |
2 amendments published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SCHNEIDER ELECTRIC LIMITEDSubcontracting: Servicing and maintenance of existing in situ Trend BMS controllers. | £600,000 † | — | Awarded |
Contracts
Contract 005280-2025-1 · SCHNEIDER ELECTRIC LIMITED
- Signed
- 14 Feb 2025
- Value
- £600,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtMediation bodyReview body
- Royal Courts of JusticeMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Schneider Electric LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria