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Published 25 Apr 2022, 11:58 BST

Official UK procurement notice

Provision of Lot 1 - Education System & Associated Services, Lot 2 – Connexions & Associated Services, Lot 3 – Youth Justice & Associated Services

Official notice

Authority: Leicester City Council (Local council)·Consortium: 2 public authorities

3 lotsGoodsOpen procedureMax 3 lots per supplier
Sectors: Software Packages & ERP (48) Delivery: East Midlands (UKF21)
Awarded value£328,000published contract · exc. VAT
Submissions closed 27 May 2022awarded 22 May 2023
Awarded to NEC Software Solutions LTD

What is being bought3 lots · detail below

Published requirement description

Leicester City Council would like to invite Tenderers to submit a tender response for the

selection of a single or multiple Contractors to provide:

Lot 1 – Education System,

Leicester City Council uses an information and case management system that can collect,

record and report on all children’s and young peoples’ up to the of age 25 for young people

with an EHC plan for education purposes. The contract with the current Supplier, Capita, will

end in 2024.

Lot 2 – Connexions

Connexion’s provide impartial Information, Advice and Guidance to young people aged 16-18

year olds (up to age 25 for those with an Education and Health Care Plan.) who are Leicester

City residents. The council is currently using Cognisoft IO.

Lot 3 – Youth Justice.

Leicester City Children and Young People’s Justice service is a multi-agency statutory

service that supervises children between 10 and 17 years old who are at risk of offending or have been through the criminal justice system. The council is currently using Capita ONE

system.

CPV: Software package and information systems

Lots and requirements (3)Procurement structure

3 lots · no lot values published · win at most 3 of them · same evaluation weights on every lot
Lot #1Provision of Education System & Associated ServicesCancelledRenewal

The Council requires the supply, installation, commissioning, and maintenance of an

information and integrated case management software application for Lot 1 - Education

Management ,ePEP(this module may not be required till year 2), Early Years, Special

Educational Needs and Disabilities (SEND)

Leicester City Council uses an information and case management system that can collect,

record and report on all children’s and young peoples’ up to the of age 25 for young people with an EHC plan for education purposes. The contract with the current Supplier, Capita, will

end in 2024.

Delivery: East Midlands
Extensions: Initial term of 5 years with the option to extend for a further 5 years in 2+1+1+1 year periodsVariant bids: not allowed
48000000 Software package and information systems
Lot #2Provision of Connexions & Assoicated ServicesCancelledRenewal

The Council requires the supply, installation, commissioning, and maintenance of

information and integrated case management software application for Connexions.

Connexions provide impartial Information, Advice and Guidance to young people aged 16-18

year olds (up to age 25 for those with an Education and Health Care Plan.) who are Leicester

City residents. The council is currently using Cognisoft IO.

Delivery: East Midlands
Extensions: Initial term of 5 years with the option to extend for a further 5 years in 2+1+1+1 year periodsVariant bids: not allowed
48000000 Software package and information systems
Lot #3Provision of Youth Justice System & Associated ServicesAwardedRenewal

The Council requires the supply, installation, commissioning, and maintenance of

information and integrated case management software application for Youth Justice.

Leicester City Children and Young People’s Justice service is a multi-agency statutory service that supervises children between 10 and 17 years old who are at risk of offending or

have been through the criminal justice system. The council is currently using Capita ONE

system.

Delivery: East Midlands
Extensions: Initial term of Five (5) years, with the option to extend for a further 5 years in 2+1+1+1 year periodsVariant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Apr 2022, 11:58 BST
Last source update
15 Aug 2023, 17:29 BST
Award evaluation window
27 May 2022 – …
Authority reference
DN626770
FTS notice number
2023/S 000-023953
Classification (CPV)
Software package and information systems
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-032ff0 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
27 May 2022, 15:30 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 May 2022, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

27 May 2022 → 15 Aug 2023 · 3 dates
  1. Bids opened
    27 May 2022, 10:00 BST
  2. Submission deadline
    27 May 2022, 15:30 BST
  3. Notice published
    15 Aug 2023, 17:29 BST

Notice history

4 events · 3 releases on Find a Tender · since 19 May 2022
  1. Deadline moved to 27 May 2022, 15:30 BST
    19 May 2022, 16:32 BST
    +0 days · was 27 May 2022, 10:00 BST
  2. Buyer details updated
    19 May 2022, 16:32 BST
  3. Status changed to complete
    15 Aug 2023, 17:29 BST
  4. Buyer details updated
    15 Aug 2023, 17:29 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineDate and Time · IV.2.227 May 202227 May 2022+0 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £328,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 22 May 2023
Awarded toValueDateStatus
Lot 3 · Provision of Youth Justice System & Associated Services1 award
NEC Software Solutions LTDLot 3 – Youth Justice & Associated Services£328,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · Provision of Youth Justice System & Associated Services1bids · 1 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Leicester City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bosworth House, 9-15 Princess Road West, Leicester, East Midlands, LE1 6THContact name, email, phone

Dispute resolution & review bodies

  • Construction and Technology Court (Queens Bench Division)Review body Birmingham

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.