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Published 22 Nov 2023, 15:19 GMT

Official UK procurement notice

Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire

Official notice

Authority: NHS Coventry and Warwickshire Integrated Care Board (Central government)

4 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG)
Awarded value£12,055,5443 contracts · exc. VAT
Submissions closed 13 Dec 2024awarded 16 May 2025
Awarded to Yorkshire IMOS Ltd +2 more3 awards
Contract term 10 yrsends 30 Nov 2035 · extension options published · starts 1 Dec 2025

What is being bought4 lots · detail below

Published requirement description

******THIS IS AN INTENTION TO AWARD NOTIFICATION******<br/><br/>NHS Coventry and Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intends to award a Personal Dental Services (PDS) contract for the provision of Intermediate Minor Oral Surgery (IMOS) Dental Services, following a robust Competitive Process under The Health Care Services (Provider Selection Regime) Regulations 2023 to each the following Providers:<br/><br/>Yorkshire IMOS Ltd for Lot 1 - Coventry<br/>Deol Dental Group for Lot 2 - Nuneaton or Bedworth<br/>Dental Spa Solutions for Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford-Upon-Avon<br/><br/>Please note Lot 3 - Rugby has not been awarded as part of this process.

CPV: Dental practice and related services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£14,465,960 together) · same evaluation weights on every lot
Lot #1CoventryAwarded 10 yrsPublished value£6,026,906

NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Yorkshire IMOS Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.<br/><br/>The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).<br/><br/>The approximate lifetime value of the contract (including extensions) is £6,026,906.<br/><br/>This is an existing service and has been awarded to a new provider.<br/><br/>The Key Criteria were weighted as follows;<br/><br/>

  • Quality & Innovation – 49.00%<br/>
  • Value – 9.00%<br/>
  • Integration, Collaboration and Service Sustainability – 18.00%<br/>
  • Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%<br/>
  • Social Value – 10.00% Additional information: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. <br/><br/>Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:<br/><br/>'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)' <br/> <br/>This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
Contract period: 1 Dec 2025 – 30 Nov 2035 (10 yrs)
Delivery: West Midlands · Coventry
Extensions: The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of £4,218,834) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of £6,026,906)Variant bids: not allowed
85130000 Dental practice and related services
Lot #2Nuneaton or BedworthAwarded 10 yrsPublished value£3,014,319

NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Deol Dental Group for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.<br/><br/>The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).<br/><br/>The approximate lifetime value of the contract (including extensions) is £3,014,319<br/><br/>This is an existing service and has been awarded to a new provider.<br/><br/>The Key Criteria were weighted as follows;<br/><br/>

  • Quality & Innovation – 49.00%<br/>
  • Value – 9.00%<br/>
  • Integration, Collaboration and Service Sustainability – 18.00%<br/>
  • Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%<br/>
  • Social Value – 10.00% Additional information: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. <br/><br/>Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:<br/><br/>'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'<br/><br/>This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
Contract period: 1 Dec 2025 – 30 Nov 2035 (10 yrs)
Delivery: West Midlands · Nuneaton or Bedworth
Extensions: The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of £2,110,023) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of £3,014,319)Variant bids: not allowed
85130000 Dental practice and related services
Lot #3RugbyCancelled 10 yrsPublished value£2,410,416

*This Lot has not been awarded*<br/><br/>Previously advertised details:<br/><br/>Lot 3 - Rugby<br/><br/>The estimated annual agreement value will be the price per Unit of Dental Activity<br/>(UDA) multiplied by the number of UDAs being commissioned as stated in Document 1 (This can be found in the document section within the project on Atamis).<br/><br/>The following non-negotiable UDA rates have been set for this service.<br/><br/>

  • Assessment only and referral back to the GDP or onward to Acute setting (1 UDA per referral @ £51.91)<br/>
  • Extraction with Local Anaesthetic, inclusive of assessment (3 UDAs at a price of £155.73 for each course of treatment of Minor Oral Surgery from first appointment to discharge)<br/>
  • Extraction with Conscious Sedation (£173.08 per patient plus 3 UDAs for the Extraction).<br/><br/>The Preferred Provider for each lot is to deliver the UDAs as detailed in table 1.7.1 within Document 1 (4200 Units of Dental Activity) from December 2025 and every year thereafter for the remaining contract term.<br/><br/>For avoidance of doubt the price per 1 UDA is £51.91, 3 UDAs is £155.73 and Extraction with Conscious Sedation is £173.08 plus 3 UDAs for the extraction. These prices are fixed for the duration of the contract, unless adjusted by Doctors’ and Dentists’ Review Body (DDRB) uplift in subsequent years. All quoted prices will be increased in line with the annual DDRB uplift, up to and beyond the service commencement date.<br/><br/>The Commissioner is not providing premises nor proposing specific premises where the services are to be delivered from; however, all proposed premises must be located within 1 of the 4 postcode areas listed below;<br/><br/>
  • CV21 2<br/>
  • CV21 3<br/>
  • CV22 6<br/>
  • CV22 7. Additional information: The Key Criteria were weighted as follows;<br/><br/>
  • Quality & Innovation – 49.00%<br/>
  • Value – 9.00%<br/>
  • Integration, Collaboration and Service Sustainability – 18.00%<br/>
  • Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%<br/>
  • Social Value – 10.00%
Contract period: 1 Dec 2025 – 30 Nov 2035 (10 yrs)
Delivery: West Midlands · Rugby
Extensions: The contract is expected to start on 1st December 2025 and run until 30th November 2032 (7 year duration and total value of £1,687,291) with an option for the commissioner to extend for a period or periods of up to 3 years until 30th November 2035. (10 year duration and total value of £2,410,416)Variant bids: not allowed
85130000 Dental practice and related services
Lot #4Warwick or Leamington Spa with a spoke site in Stratford- upon -AvonAwarded 10 yrsPublished value£3,014,319

NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Dental Spa Solutions Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.<br/><br/>The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).<br/><br/>The approximate lifetime value of the contract (including extensions) is £3,014,319.<br/><br/>This is an existing service and has been awarded to an existing provider.<br/><br/>The Key Criteria were weighted as follows;<br/><br/>

  • Quality & Innovation – 49.00%<br/>
  • Value – 9.00%<br/>
  • Integration, Collaboration and Service Sustainability – 18.00%<br/>
  • Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%<br/>
  • Social Value – 10.00% Additional information: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.<br/><br/>Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:<br/><br/>'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'<br/><br/>This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
Contract period: 1 Dec 2025 – 30 Nov 2035 (10 yrs)
Delivery: West Midlands · Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon
Extensions: The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of £2,110,023) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of £3,014,319)Variant bids: not allowed
85130000 Dental practice and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 63%Price: 9%Social value: 10%Environmental: 18%
Published sub-criteria (5)
  • Quality & Innovation: 49%
  • Improving Access, Reducing Health Inequalities and Facilitating Choice: 14%
  • price: 9%
  • Social Value: 10%
  • Integration, Collaboration and Service Sustainability: 18%
Published award criteria (5)
  • Quality & Innovation: 49.00%
  • Integration, Collaboration and Service Sustainability: 18.00%
  • Improving Access, Reducing Health Inequalities and Facilitating Choice: 14.00%
  • Social Value: 10.00%
  • Price: 9.00%
What this means for your bid
  • Price carries 9 of 100 points: a 10% discount moves about 0.9 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Nov 2023, 15:19 GMT
Last source update
8 Dec 2025, 14:12 GMT
Award evaluation window
13 Dec 2024 – …
Authority reference
AG23008
FTS notice number
2025/S 000-080642
Classification (CPV)
Dental practice and related services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-041c0d Find a Tender

Publisher note: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. <br/><br/>Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:<br/><br/>'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'<br/><br/>This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.<br/><br/>The award decision makers are as below;<br/><br/>Governance Boards: <br/>West Midlands Dental Assurance & Information Group <br/>West Midlands Joint Commissioning Group <br/>West Midlands Joint Committee<br/><br/>Project Group:<br/>Senior Programme Manager – Business Case Support - OWM<br/>Contract Manager – Project Support – OWM -<br/>Senior Commissioning Manager – Temporary Lead & Moderation - OWM<br/>Senior Commissioning Manager – Evaluator & Moderation - OWM<br/>Dental Contract Manager – Evaluator, Project Support & Moderation - OWM<br/>Commissioning Manager: Secondary Care, Immediate Minor Oral Surgery and Community Dental Service - Project Team, Evaluator, Mobilisation - OWM<br/>Finance Officer - Finance Lead, Evaluator - OWM<br/>Senior Procurement Manager - Procurement Lead - AGEM<br/>Procurement Officer – Project Support - AGEM<br/><br/>Evaluators:<br/>Dental Contract Manager - OWM<br/>Contract Manager - OWM<br/>Dental Contracts Officer - OWM<br/>Dental Contracts Officer - OWM<br/>Commissioning Manager – Secondary Care, Immediate Minor Oral Surgery and Community Dental Service - OWM<br/>Finance Officer - OWM<br/>Primary Care Finance Manager - OWM<br/>Finance Support Officer - OWM<br/>Dental Advisor - NHSE<br/>Dental Advisor - OWM<br/>Dental Advisor - - OWM<br/>Consultant in DPH - NHSE<br/>Senior HR Business Partner - AGEM<br/>Associate Director – Procurement Special Projects - AGEM<br/>Senior Information Governance Manager - AGEM<br/>Engagement and Outreach Officer – Healthwatch Warwickshire<br/>Leadership and management fellow in oral surgery – UHB FT<br/>Contracts Officer - OWM<br/>Senior Commissioning Manager - OWM<br/>Head of Human Resources – AGEM<br/><br/>Note : Office of the West Midlands (OWM) staff are employed by BSOL ICB on behalf of the 6 West Midlands ICBs<br/><br/>Two Conflicts of interest were identified throughout, and these were dealt with following assessment by the Commissioner.<br/> <br/>One conflict resulted in an evaluator being replaced on the project, and the other was not deemed a valid conflict. The evaluator replaced was a patient of a provider that bid under stage 1. <br/><br/>The other conflict was not deemed a valid conflict and the evaluator was allowed to continue.<br/> <br/>This evaluator had previously been employed by two of the stage 1 bidders, and the mitigations put in place were that there was no current relationship with the previous employers other than professional contract management, that there would be multiple evaluators, and all evaluated bids would progress through robust independent moderation. <br/><br/>The Key Criteria were weighted as follows;<br/><br/>• Quality & Innovation – 49.00%<br/>• Value – 9.00%<br/>• Integration, Collaboration and Service Sustainability – 18.00%<br/>• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%<br/>• Social Value – 10.00%<br/><br/>The weighting of the key criteria have been deemed by the commissioner to be the most suitable for this service with Quality & Innovation being weighted the highest at 49%. This is a high level clinical service and the quality of such service is consequently a higher priority to the Commissioner in terms of patient care and outcomes. <br/><br/>In their respective lots the preferred providers scored a pass on all of the pass / fail questions within the Basic Selection Criteria and for the Key Criteria Section 2: Value and Section 3: Integration, Collaboration & Service Sustainability questions. The preferred providers also scored the highest overall for the Key Criteria Questions (Sections 1, 2, 3, 4, and 5) against the published scoring criteria (set out at paragraph 27.3.2 of the Competitive Process – Overview and Instructions).

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
13 Dec 2024, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
13 Dec 2024, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

1 Apr 2024 → 8 Dec 2025 · 5 dates
  1. Next notice expected
    1 Apr 2024, 00:00 BST
  2. Submission deadline
    13 Dec 2024, 12:00 GMT
  3. Bids opened
    13 Dec 2024, 13:00 GMT
  4. Contract starts319 days ago
    1 Dec 2025
  5. Notice published312 days ago
    8 Dec 2025, 14:12 GMT

Notice history

4 events · 4 releases on Find a Tender · since 25 Nov 2024
  1. Status changed to active
    25 Nov 2024, 17:31 GMT
  2. Procurement method changed
    25 Nov 2024, 17:31 GMT
  3. Deadline published: 13 Dec 2024, 12:00 GMT
    25 Nov 2024, 17:31 GMT
  4. Status changed to complete
    29 Aug 2025, 12:56 BST
Published amendments (1)

This is a Provider Selection Regime(PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services(Provider Selection Regime)Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 or Procurement Act 2023 do not apply to this award. This contract has now been formally awarded using the competitive process.NHS …

Routine re-releases (4)
  • 2023-11: 1 release · 22 Nov 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £12,055,5443 contracts exc. VAT
Bids received 1814 from SMEs
Contracts signed 3latest 16 May 2025
Awarded toValueDateStatus
Lot 1 · Coventry1 award
Yorkshire IMOS LtdSMEProvision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 1 - Coventry)——Awarded
Lot 2 · Nuneaton or Bedworth1 award
Deol Dental GroupSMEProvision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 2 - Nuneaton or Bedworth)——Awarded
Lot 4 · Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon1 award
Dental Spa Solutions LtdSMEProvision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon)——Awarded

1 further award records carry no date or value.

Contracts

  • Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 1 - Coventry) · Yorkshire IMOS LtdSME

    Signed
    16 May 2025
    Value
    £6,026,906
    Period
    … – 30 Nov 2035
    Status
    active

  • Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 2 - Nuneaton or Bedworth) · Deol Dental GroupSME

    Signed
    16 May 2025
    Value
    £3,014,319
    Period
    … – 30 Nov 2035
    Status
    active

  • Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon) · Dental Spa Solutions LtdSME

    Signed
    16 May 2025
    Value
    £3,014,319
    Period
    … – 30 Nov 2035
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Coventry8bids · 8 electronic6——
2 · Nuneaton or Bedworth7bids · 7 electronic5——
4 · Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon3bids · 3 electronic3——

Contracting authority & participating public bodies

NHS Coventry and Warwickshire Integrated Care Board

Contracting authorityCentral GovernmentBody governed by public lawHealth Westgate House Market Street, Warwick, West Midlands, CV34 4DEContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London
  • NHS Arden and GEM CSUMediation bodyReview contact point Leicester
  • NHS England Independent Patient Choice and Procurement PanelReview body London

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria