Official UK procurement notice
Provision of Insurance & Claims Handling Services
Authority: East Renfrewshire Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionContract is for the provision of the Councils Insurance cover, including Public liability cover, employee liability property motor vehicle cover travel insurance and some others.
The companies providing the Council with the Insurance cover will also handle all claims relating to the policies
Lot 1 Material Damage cover including terrorism cover
Lot 2 Casualty Insurance
Lot 3 Motor Vehicle Insurance
Lot 4 Engineering insurance and inspections
Lot 5 Personal Accident & Business Travel to Include School Travel
For each Lot, only one supplier will be awarded the contract.
Only insurance companies are requested to respond this tender no brokers required as ERC have a contract with regards to brokerage element.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
- Recurrence: After the framework duration of 48 months or a further 12 months should the extension period be used
CPV: Insurance services
How this framework works
From the published notice- Bids received
- 3 bids on the busiest of 4 lots · 2 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · evaluation weights differ by lotLot #1Material Damage Cover Including Terrorism CoverAwardedRenewalPublished value£920,000
Physical loss of or damage to the Property insured caused by an insured peril including terrorism. The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission. Additional information: Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #2Casualty InsuranceAwardedRenewalPublished value£2,495,000
Casualty Insurance to provide
Employers Liability Cover
Public / Products Liability Cover
Libel & Slander
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission. Additional information: Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #3Motor Vehicle InsuranceAwardedRenewalPublished value£535,000
Motor Fleet Cover
Legal liability for death of or injury to third parties or damage to third party property
Loss of or damage to insured vehicles by accidental means including malicious damage by any person, fire, theft or attempted theft.
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission. Additional information: Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #4Engineering Insurance / InspectionAwardedRenewalPublished value£705,000
Engineering Insurance / Inspection Cover
Legal Liability under the terms of a hiring agreement or otherwise to pay compensation for loss of or damage to the Plant and Equipment and continuing hire charges
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission. Additional information: Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Lot #5Personal Accident & Business Travel to Include School TravelRenewalPublished value£110,000
PA Cover
Accidental Bodily Injury including Bodily Injury resulting from unavoidable exposure to severe weather conditions sustained by the Insured Person during the Period of Insurance and in the Effective Time which within 2 years results in death, disablement or the incurring of medical expenses
Business Travel Cover
Payment for loss or damage to personal belongings, business equipment or money, expenses for medical treatment and associated costs, reimbursement of cancellation costs, legal expenses and indemnity in respect of legal liability as more particularly described in the individual sub-sections.
The duties listed are not comprehensive and are included for guidance only and are indicative of the services that may be required, please see specification documents within tender for full requirements.
Master ITT Qualification/Technical Envelopes must be completed by all bidders before you move on to the lots you wish to apply for. Failure to complete the Master ITT envelopes or any of the Lot(s) you wish to bid for envelopes will result in the rejection of your submission. Additional information: Quality weighting above are sub weighting and the overall weighting for quality is 40.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Material Damage Cover Including Terrorism Cover | 95 | 60 | 5 | |
| 2 · Casualty Insurance | 95 | 60 | 5 | |
| 3 · Motor Vehicle Insurance | 95 | 60 | 5 | |
| 4 · Engineering Insurance / Inspection | 95 | 60 | 5 | |
| 5 · Personal Accident & Business Travel to Include School Travel | 95 | 60 | 5 |
- Suitability
Bidders must hold Membership of the Association Of British Insurers (ABI) and the Financial Conduct Authority (FCA) or equivalent
- Economic & financial standing
Bidders will be required to have a minimum yearly “specific” turnover of;
Lot 1 Material Damage Cover Including Terrorism Cover 368,000 GBP Lot 2 Casualty Insurance 998,000 GBP Lot 3 Motor Fleet Insurance 214,000 GBP Lot 4 Engineering/Inspection Insurance 282,000 GBP Lot 5 Personal Accident & Business Insurance 44,000 GBP for the last 2 years in the business area covered by the contract. The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing.
East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note t…
- Technical & professional ability
Selection criteria as stated in the procurement documents.
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Provision of Insurance & Claims Handling Services” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · After the framework duration of 48 months or a further 12 months should the extension period be used
- First published
- 16 Jan 2023, 15:28 GMT
- Last source update
- 3 Apr 2023, 12:14 BST
- Award evaluation window
- 16 Feb 2023 – …
- Authority reference
ERC000130- FTS notice number
2023/S 000-009638- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0397e3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Year 1 pricing will be fixed, Subsequent pricing for year 2, 3, 4 will be negotiated 3 months prior to the contract anniversary. ERC reserve the right to terminate the contract should pricing offered is not in line with the market place at that time. East Renfrewshire Council require the following insurance levels to be held; Employers Liability Insurance held. Minimum level of cover 5m Public Liability Insurance held. Minimum level of cover 5m. Professional Indemnity Insurance – Minimum level of Cover 2m (SC Ref:727603)
How it was run
Official notice- Appointment period ends
- 16 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Feb 2023, 12:00 GMT
Timeline
16 Feb 2023 → 3 Apr 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 Feb 2023, 12:00 GMT
- Bids opened16 Feb 2023, 12:00 GMT
- Notice published3 Apr 2023, 12:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Apr 2023, 12:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Material Damage Cover Including Terrorism Cover
- Signed
- 9 Mar 2023
- Value
- £1,232,213
- Status
- active
Casualty Insurance
- Signed
- 9 Mar 2023
- Value
- £3,537,159
- Status
- active
Motor Vehicle Insurance
- Signed
- 9 Mar 2023
- Value
- £1,109,231
- Status
- active
Engineering Insurance / Inspection
- Signed
- 9 Mar 2023
- Value
- £671,481
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Material Damage Cover Including Terrorism Cover | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Casualty Insurance | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 3 · Motor Vehicle Insurance | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Engineering Insurance / Inspection | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Allianz Insurance PLCFramework contractor
- Zurich InsuranceFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.