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Published 21 Jun 2023, 19:04 BST

Official UK procurement notice

Provision of Insurance and related services to Paradigm Housing Group

Official notice

Authority: Paradigm Housing Group (Housing)

3 lotsServicesCompetitive procedure with negotiationMax 3 lots to bidMax 3 lots per supplier
Sectors: Financial and insurance services (66) Delivery: South East (UKJ)
Published estimate£2,500,000total for 3 lots
Submissions closed 21 Jul 2023
Lots 3max 3 won per supplier · max 3 to bid
Contract term 3 yrsends 11 Dec 2026 · extension options published · starts 12 Dec 2023

What is being bought3 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Paradigm Housing Group

  • Recurrence: Between 3 or 5 years from the date of this Notice

CPV: Damage or loss insurance services · Engineering insurance services · Financial loss insurance services · General liability insurance services · Insurance brokerage and agency services · Insurance claims adjustment services · Insurance services · Legal insurance and all-risk insurance services · Liability insurance services · Machinery-inspection services · Non-destructive testing services · Pecuniary loss insurance services · +4 more

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£2,515,000 together) · a supplier may bid for at most 3 and win at most 3 of them
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by Paradigm Housing GroupRenewal 3 yrsPublished value£2,500,000

A programme of General (non-life) insurance and related services to Paradigm Housing Group, excluding Motor fleet, Terrorism and Cyber risks. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, group personal accident, professional indemnity, fidelity guarantee/crime and Directors & Officers Liability. Additional information: To respond to this opportunity, please click here: www.delta-esourcing.com/tenders/UK-UK-High-W… ↗

Contract period: 12 Dec 2023 – 11 Dec 2026 (3 yrs)
Delivery: South East · SOUTH EAST (ENGLAND)
Extensions: Paradigm Housing Group will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with an option to extend the Award period subject to satisfactory service, performance and cost. · Paradigm Housing Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66513000 Legal insurance and all-risk insurance services66515000 Damage or loss insurance services66515200 Property insurance services66515410 Financial loss insurance services66515411 Pecuniary loss insurance services
Lot #2Insurance and related services associated with items of Engineering plant and a programme of Engineering inspections for Paradigm Housing GroupRenewal 3 yrsPublished value£10,000

Engineering Insurance and an associated programme of inspections for statutory and other items of engineering plant and equipment. The Contracting Authority may require that LOLER Certification is planned 5 monthly, which will allow the Association one month to re-book appointments where access has not been gained. In addition, the Contracting Authority requires that the delivery of LOLER visits is done in line with its 'No access process', this includes evidenced appointments and records of any appointment failures. Additional information: To respond to this opportunity, please click here: www.delta-esourcing.com/tenders/UK-UK-High-W… ↗

Contract period: 12 Dec 2023 – 11 Dec 2026 (3 yrs)
Delivery: South East · SOUTH EAST (ENGLAND)
Extensions: Paradigm Housing Group will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for an initial period of 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Paradigm Housing Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for an initial period of 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66519200 Engineering insurance services71631000 Technical inspection services71631100 Machinery-inspection services71632200 Non-destructive testing services
Lot #3Insurance and related services associated with Directors' and Officers' Liability for The Welwyn & Hatfield Foyer Charitable TrustRenewal 3 yrsPublished value£5,000

Insurance and related services associated with Directors and Officers' Liability risks for The Welwyn & Hatfield Foyer Charitable Trust. Additional information: To respond to this opportunity, please click here: www.delta-esourcing.com/tenders/UK-UK-High-W… ↗

Contract period: 12 Dec 2023 – 11 Dec 2026 (3 yrs)
Delivery: South East · SOUTH EAST (ENGLAND)
Extensions: Paradigm Housing Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for an initial period of 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · Paradigm Housing Group will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for an initial period of 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services66518300 Insurance claims adjustment services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Lots 1-3 will be individually evaluated and multiple awards may result. Where the respondee is an insurance broker, it may choose to place the insurance(s) required within each Lot with different insurers at its discretion, but full details of the risk carrier(s) will be required.
Conditions of participation4
  • Suitability

    Potential suppliers will be required to provide an overview of services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, plus details of 3 clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by the FCA, PRA or other appropriate regulatory authority indicating the types of Insurance/service the bidder is authorised to arrange or provide.

  • Condition of participation
    no text published
    Minimum: The financial ability to deliver the programme, including insurers with a minimum Rating of ‘BBB’ from Standard and Poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In t…
  • Technical & professional ability

    The tender documents will require providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.

  • Technical & professional ability

    For Insurance services, Insurers authorised under the Financial services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications there of) and regulated by the Prudential Regulation Authority, UK Financial conduct authority, or equivalent in another member state of the European economic area. Insurance brokers registered with and regulated by the Financial Conduct Authority.

Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 3 or 5 years from the date of this Notice
First published
21 Jun 2023, 19:04 BST
Last source update
22 Jun 2023, 12:04 BST
FTS notice number
2023/S 000-017774
Classification (CPV)
Damage or loss insurance servicesEngineering insurance servicesFinancial loss insurance servicesGeneral liability insurance servicesInsurance brokerage and agency servicesInsurance claims adjustment servicesInsurance servicesLegal insurance and all-risk insurance servicesLiability insurance servicesMachinery-inspection services
+6 moreNon-destructive testing servicesPecuniary loss insurance services
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-03db83 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether to participate in this process or not. At the ITT stage, all respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs), however, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45F" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45F</a> To respond to this opportunity, please click here: <a href="https://www.delta-esourcing.com/respond/5BK4E5P45F" target="_blank">https://www.delta-esourcing.com/respond/5BK4E5P45F</a> GO Reference: GO-2023621-PRO-23246648

How it was run

Official notice
Submission deadline
21 Jul 2023, 17:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

22 Jun 2023 → 12 Dec 2023 · 5 dates
  1. Notice published
    22 Jun 2023, 12:04 BST
  2. Submission deadline
    21 Jul 2023, 17:00 BST
  3. Invitations to tender expected
    25 Jul 2023, 00:00 BST
  4. Contract starts
    12 Dec 2023
  5. Bids must remain valid until
    12 Dec 2023, 23:59 GMT

Notice history

2 releases on Find a Tender
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextI.3 · I.3The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45F Additional information can be obtained from: the abovementioned address Tenders or requests to participate must be sent to the abovementioned address Electronic communication requires the use of tools and dev…The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=5685E8GM55 Additional information can be obtained from: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=5685E8GM55 Tenders or requests to participate must be sent to https://www.delta-esourcing.com/delta/respond…
—TextII.2.14 · II.2.14To respond to this opportunity, please click here: https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45FTo respond to this opportunity, please click here: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=5685E8GM55
—TextII.2.14 · II.2.14Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45FAdditional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=5685E8GM55
—TextII.2.14 · II.2.14Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45FAdditional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/delta/respondToList.html?accessCode=5685E8GM55
—TextVI.3 · VI.3Additional Information: Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether to participate in this process or not. At the ITT stage, all r…Additional Information: Bidders should note that for reasons of confidentiality, full Tender information will be made available only to those bidders that are selected to proceed to the ITT Stage. Sufficient detail is provided within this Notice, the SQ and via the Authority's e-procurement portal to enable the Bidder to decide whether to participate in this process or not. At the ITT stage, all r…

For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45F" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-High-Wycombe:-Insurance-services./5BK4E5P45F</a> To respond to this opportunity, please click here: <a href="https://www.delta-esourcing.com/respo…

Contracting authority & participating public bodies

Paradigm Housing Group

Contracting authorityHousingBody governed by public lawHousing and community amenities 1 Glory Park Avenue, Wooburn Green, High Wycombe, UK, HP10 0DFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point London
  • The High Court of England and WalesReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.