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Published 31 May 2023, 19:04 BST

Official UK procurement notice

Provision of Insurance and related services to ClwydAlyn Housing Limited

Official notice

Authority: ClwydAlyn Housing (Public body)

7 lotsServicesCompetitive procedure with negotiationAcceleratedMax 7 lots to bidMax 6 lots per supplier
Sectors: Financial and insurance services (66)Architecture & Engineering (71) Delivery: UK
Published estimate£1,710,000total for 7 lots
Submissions closed 15 Jun 2023awarded 1 Oct 2023
Awarded to Marsh Ltd4 awards
Contract term 3 yrsends 30 Sept 2026 · extension options published · starts 1 Oct 2023

What is being bought7 lots · detail below

Published requirement description

Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited

  • Recurrence: Between 3 or 5 years from the date of this Notice

CPV: Contractor's all-risk insurance services · Damage or loss insurance services · Engineering insurance services · Financial and insurance services · Financial loss insurance services · Fire insurance services · General liability insurance services · Insurance brokerage and agency services · Insurance claims adjustment services · Insurance services · Legal expenses insurance services · Liability insurance services · +9 more

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£1,722,000 together) · a supplier may bid for at most 7 and win at most 6 of them
Lot #1Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing LimitedAwardedRenewal 3 yrsPublished value£1,190,100

A programme of General (non-life) insurance and related services for ClwydAlyn Housing Limited. The programme will require Insurance and related services for risks that may include but not be limited to: property damage and business interruption, employers, public, products and property owners liability, business combined/office, money, all risks, computer, contract works, group personal accident, professional indemnity, fidelity guarantee/crime and employment practices liability. This list is to be decided at the sole discretion of ClwydAlyn Housing Limited. This Lot excludes: Care Home Buildings (See Lot 2), Motor (See Lot 3), Engineering (See Lot 4), Cyber (See Lot 5), Terrorism Pool Re (See Lot 6) and Terrorism Non-Pool Re (See Lot 7)

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited have entered into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66513100 Legal expenses insurance services66513200 Contractor's all-risk insurance services66515000 Damage or loss insurance services66515100 Fire insurance services66515200 Property insurance services66515410 Financial loss insurance services
Lot #2Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing LimitedAwardedRenewal 3 yrsPublished value£218,000

A programme of General (non-life) insurance and related services for Care Home Buildings owned and/or managed by ClwydAlyn Housing Limited. The programme will require Insurance and related services for risks that may include but not be limited to: property damage, business interruption and property owners liability. This list is to be decided at the sole discretion of ClwydAlyn Housing Limited. This Lot excludes: General (non-life) insurance and related services for ClwydAlyn Housing Limited (See Lot 1), Motor (See Lot 3), Engineering (See Lot 4), Cyber (See Lot 5), Terrorism Pool Re (See Lot 6) and Terrorism Non-Pool Re (See Lot 7)

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited have entered into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66513100 Legal expenses insurance services66513200 Contractor's all-risk insurance services66515000 Damage or loss insurance services66515100 Fire insurance services66515200 Property insurance services66515410 Financial loss insurance services
Lot #3Insurance and related servicesfor Motor vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use)CancelledRenewal 3 yrsPublished value£186,000

Insurance and related services for motor vehicle risks (possibly including Motor legal expenses and Occasional business use extensions).

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk carriers for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66514110 Motor vehicle insurance services66516100 Motor vehicle liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #4Insurance and related services associated with items of Engineering plant and a programme of Engineering inspectionsCancelledRenewal 3 yrsPublished value£5,700

Engineering Insurance and an associated programme of inspections for statutory and other items of engineering plant and equipment. The Contracting Authority may require that LOLER Certification is planned 5 monthly, which will allow the Association one month to re-book appointments where access has not been gained. In addition, the Contracting Authority requires that the delivery of LOLER visits is done in line with its 'No access process', this includes evidenced appointments and records of any appointment failures.

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services66519200 Engineering insurance services71631000 Technical inspection services
Lot #5Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing LimitedAwardedRenewal 3 yrsPublished value£42,000

Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited have entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66516500 Professional liability insurance services66517300 Risk management insurance services66518300 Insurance claims adjustment services
Lot #6Insurance and related services associated with Terrorism (Non-Pool Re Basis) Risks for ClwydAlyn Housing LimitedCancelledRenewal 3 yrsPublished value£42,000

Insurance and related services associated with Terrorism (Non Pool Re Basis) Risks for ClwydAlyn Housing Limited

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited have entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.Second stage: 3–7 candidates invited to tenderVariant bids: not allowed
66510000 Insurance services66516000 Liability insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services
Lot #7Insurance and related services associated with Cyber Risks for ClwydAlyn Housing LimitedAwardedRenewal 3 yrsPublished value£38,200

Insurance and related services associated with Cyber risks for ClwydAlyn Housing Limited

Contract period: 1 Oct 2023 – 30 Sept 2026 (3 yrs)
Delivery: UK · UNITED KINGDOM
Extensions: ClwydAlyn Housing Limited have entered into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost. · ClwydAlyn Housing Limited will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and costSecond stage: 3–7 candidates invited to tenderVariant bids: not allowed
66000000 Financial and insurance services66510000 Insurance services66515000 Damage or loss insurance services66517300 Risk management insurance services66518000 Insurance brokerage and agency services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Pricing: 50%
Published award criteria (1)
  • Price
Lot distribution rule: Lots 1 - 7 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Conditions of participation4
  • Suitability

    Potential suppliers will be required to provide an overview of relevant services provided to property owners, property developers, public sector organisations, social landlords or other similar organisations over the past 5 years, plus details of three clients currently receiving similar services. Potential suppliers will be asked to evidence permissions by the FCA, PRA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.

  • Economic & financial standing

    The tender documents will require providers to produce financial information in relation to the type of services offered, including but not limited to 3 years reports and accounts.

    Minimum: The financial ability to deliver the programme, including Insurers with a minimum rating of ‘BBB’ from standard and poor, ‘B++’ from A M best, or an equivalent rating by an independent and reputable credit rating agency and approved by the bidder’s market security committee. In t…
  • Technical & professional ability

    The tender documents will require providers to detail their relevant professional experience, resource,skills,qualifications and quality control practices.

  • Technical & professional ability

    For Insurance services, Insurers authorised under the Financial services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications there of) and regulated by the Prudential regulation authority, UK Financial conduct authority, or equivalent in another member state of the European economic area. Insurance brokers registered with and regulated by the Financial conduct authority.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 3 or 5 years from the date of this Notice
First published
31 May 2023, 19:04 BST
Last source update
25 Mar 2024, 19:05 GMT
FTS notice number
2024/S 000-009724
Accelerated
the wish to consult with Leaseholders/Shared Owners and to conclude consultation ahead of Renewal date
Classification (CPV)
Contractor's all-risk insurance servicesDamage or loss insurance servicesEngineering insurance servicesFinancial and insurance servicesFinancial loss insurance servicesFire insurance servicesGeneral liability insurance servicesInsurance brokerage and agency servicesInsurance claims adjustment servicesInsurance services
+11 moreLegal expenses insurance servicesLiability insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03d0cd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The Contracting Authority have entered this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.

Publisher note: To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=851589942" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=851589942</a> GO Reference: GO-2024325-PRO-25580129

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
15 Jun 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-UK-Denbig… ↗

Timeline

15 Jun 2023 → 25 Mar 2024 · 5 dates
  1. Submission deadline
    15 Jun 2023, 17:00 BST
  2. Invitations to tender expected
    20 Jun 2023, 00:00 BST
  3. Bids must remain valid until
    30 Sept 2023, 23:59 BST
  4. Contract starts
    1 Oct 2023, 00:00 BST
  5. Notice published
    25 Mar 2024, 19:05 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Mar 2024, 19:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £275,0002 contracts exc. VAT
Bids received 7
Contracts signed 4latest 1 Oct 2023
Awarded toValueDateStatus
Lot 1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited1 award
Marsh LtdSubcontracting: declared——Awarded
Lot 2 · Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing Limited1 award
Marsh LtdSubcontracting: declared£197,000 †—Awarded
Lot 5 · Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited1 award
Marsh LtdSubcontracting: declared£78,000 †—Awarded
Lot 7 · Insurance and related services associated with Cyber Risks for ClwydAlyn Housing Limited1 award
Marsh LtdSubcontracting: declared——Awarded

3 further award records carry no date or value.

Contracts

  • Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited · Marsh Ltd

    Signed
    1 Oct 2023
    Value
    —
    Period
    … – 30 Sept 2026
    Status
    active

  • Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing Limited · Marsh Ltd

    Signed
    1 Oct 2023
    Value
    £197,000
    Period
    … – 30 Sept 2026
    Status
    active

  • Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited · Marsh Ltd

    Signed
    1 Oct 2023
    Value
    £78,000
    Period
    … – 30 Sept 2026
    Status
    active

  • Insurance and related services associated with Cyber Risks for ClwydAlyn Housing Limited · Marsh Ltd

    Signed
    1 Oct 2023
    Value
    —
    Period
    … – 30 Sept 2026
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Insurance and related services for Property, legal liability and other general (non-life) insurable risks, as required by ClwydAlyn Housing Limited2bids · 2 electronic——£1,845,000 – £2,145,000
2 · Insurance and related services for Care Home Buildings, as required by ClwydAlyn Housing Limited2bids · 2 electronic———
5 · Insurance and related services associated with Terrorism (Pool Re Basis) Risks for ClwydAlyn Housing Limited1bids · 1 electronic———
7 · Insurance and related services associated with Cyber Risks for ClwydAlyn Housing Limited2bids · 2 electronic——£27,000 – £34,500

Contracting authority & participating public bodies

ClwydAlyn Housing Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 72 Ffordd William Morgan, St Asaph Business Park, St Asaph, Denbighshire, UK, LL17 0JDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Cabinet OfficeReview contact point LondonContact phone
  • The High Court of England and WalesReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Marsh LimitedAwarded supplier01507274 1 Tower Place West, Tower Place, London, UK, EC3R 5BU

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.