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Published 22 Sept 2025, 09:56 BST

Official UK procurement notice

Provision of Insurance and Related Services to Ateb Group Limited

Official notice

Authority: ateb Housing Group Ltd (Housing)·On behalf of: YMCA Saint Pauls Group

9 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 8 lots to bidMax 8 lots per supplier
Sectors: Financial and insurance services (66) Delivery: UK
Published estimate£2,550,002total for 9 lots · £2,860,164 inc. VAT · 1 value update
Submissions closed 7 Nov 2025
Lots 9max 8 won per supplier · max 8 to bid
Contract term Varies by lotfirst lot 3 yrs from 1 Apr 2026 · see each lot

What is being bought9 lots · detail below

Published requirement description

The Contract is for the provision of general insurance and related services, including

claims handling, loss control services and general

programme maintenance and advice as required by Ateb Group Limited

commencing 1st April 2026. A full Summary of

Current Cover will be provided with the Invitation to Tender to selected bidders.

Bids are invited from suitably qualified insurance brokers

and direct providers for the entire scope of services. The procurement will follow the

two-stage Competitive with Negotiation Procedure with a pre-qualifying

stage based on completed PSQs and bidders will be selected on the basis of their

capability, capacity and experience to perform the contract.

  • The authority expects to re-tender this requirement around 1 Apr 2029, 23:59 BST.
  • How the procedure runs: The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by Ateb Group Limited commencing 1st April 2026. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Competitive with Negotiation Procedure with a pre-qualifying stage based on completed PSQs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.

CPV: Damage or loss insurance services · General liability insurance services · Motor vehicle insurance services · Motor vehicle liability insurance services · Professional liability insurance services

Lots and requirements (9)Procurement structure

9 lots · all with a published value (£2,550,002 together) · a supplier may bid for at most 8 and win at most 8 of them · same evaluation weights on every lot
Lot #1Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Ateb Group LtdRenewal 3 yrsSMEPublished value£2,300,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for property, legal liabilities and other general insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £2,300,000 exc. VAT · £2,576,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Please see tender documentation.

  • Technical & professional ability

    Please see tender documentation.

  • Condition of participation

    Please see tender documentation.

    shortlisting
Lot #2Insurance and related services associated with the Motor Fleet as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£120,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for motor fleet insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £120,000 exc. VAT · £134,400 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #3Insurance and related services associated with Cyber Risk as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£30,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for cyber risk insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £30,000 exc. VAT · £33,600 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #4Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£30,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for Terrorism and/or Political Violence (Pool-Re) insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £30,000 exc. VAT · £33,600 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #5Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£1

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for Terrorism and/or Political Violence (Non Pool-Re) insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £1 exc. VAT · £2 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #6Insurance and related services associated with Professional Indemnity as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£4,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for Professional Indemnity insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £4,000 exc. VAT · £4,480 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #7Insurance and related services associated with Crime as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£14,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for Crime insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £14,000 exc. VAT · £15,680 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #8Insurance and related services associated with Engineering as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£52,000

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for Engineering insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 1 Mar 2031 with extensionsValue: £52,000 exc. VAT · £62,400 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting
Lot #9Insurance and related services associated with Alternative Risk Financing as required by Ateb Group LimitedRenewal 3 yrsSMEPublished value£1

The scope of the Contract includes the provision of insurance cover, brokerage

services (where applicable), professional advice, claims management and loss

control services for Alternative Risk Financing insurances as

required by Ateb Group Limited for a period of three years

commencing 01.04.2026, with the option to extend by up to a further two years

at Ateb Group Limited's sole discretion. Bids are invited from

suitably qualified and experienced insurance brokers and direct insurers. The

Contract will follow the two-stage Competitive Procedure with Negotiation with

bidders being selected on the basis of the responses contained in the pre

qualifying PSQ. Bidders will be expected have the capability, capacity, financial

and economic standing and experience to perform the contract. PSQs must be

completed in full with all relevant information supplied. The Contract will be

awarded on the basis of Most Economically Advantageous Tender, with specific

evaluation criteria detailed within the Invitation To Tender and contract

documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £1 exc. VAT · £2 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Ateb Group Limited's sole discretion. Renewal will be sought at the end of the three or five year period.Second stage: 3–7 candidates invited to tender
66514110 Motor vehicle insurance services66515000 Damage or loss insurance services66516100 Motor vehicle liability insurance services66516400 General liability insurance services66516500 Professional liability insurance services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See tender documentation.

  • Technical & professional ability

    See tender documentation.

  • Condition of participation

    See tender documentation.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Quality: 50%
  • Cost: 50%
Published award criteria (2)
  • Cost: Please see tender documentation.
  • Quality: Please see tender documentation.
Lot distribution rule: The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-8 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Apr 2029
First published
22 Sept 2025, 09:56 BST
Last source update
13 Oct 2025, 13:32 BST
Award evaluation window
Submission end – 24 Mar 2026
FTS notice number
2025/S 000-064746
Latest notice
Tender notice (UK4)
Classification (CPV)
Damage or loss insurance servicesGeneral liability insurance servicesMotor vehicle insurance servicesMotor vehicle liability insurance servicesProfessional liability insurance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-059eb6 Find a Tender
Contract terms summary

Please see tender documentation.

How it runs

The Contract is for the provision of general insurance and related services, including

claims handling, loss control services and general

programme maintenance and advice as required by Ateb Group Limited

commencing 1st April 2026. A full Summary of

Current Cover will be provided with the Invitation to Tender to selected bidders.

Bids are invited from suitably qualified insurance brokers

and direct providers for the entire scope of services. The procurement will follow the

two-stage Competitive with Negotiation Procedure with a pre-qualifying

stage based on completed PSQs and bidders will be selected on the basis of their

capability, capacity and experience to perform the contract.

Review and risk notes
Risks

Please see tender documentation.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Requests to participate (first stage)
7 Nov 2025, 17:00 GMT
Submission deadline
7 Nov 2025, 17:00 GMT
Clarification deadline
3 Nov 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

pqq_33771

Timeline

22 Sept 2025 → 1 Apr 2026 · 8 dates
  1. Planning notice published395 days ago
    22 Sept 2025, 09:56 BST
  2. Market engagement386 days ago
    30 Sept 2025, 23:59 BST

    Pre-market engagement meetings will be held across October 2025. The meeting will provide you with the opportunity to hear from other senior leaders from Ateb Group Limited. The meeting will include an overview of the organisation, including our stock profile and our development / strategy ambitions for the next five years. To book yourself a place, please contact Ateb Group Limited by e-mail [email protected]. Pre engagement meetings will be held online via teams.

    We look forward to welcoming you. Online meetings will be presented using the Microsoft Teams platform and will also be made available to all interested. There are also information slides available, please get in contact with David Cleverly to request a copy.

  3. Next notice expected385 days ago
    1 Oct 2025, 23:59 BST
  4. Tender notice published374 days ago
    13 Oct 2025, 13:32 BST
  5. Clarification questions by353 days ago
    3 Nov 2025, 17:00 GMT
  6. Submission deadline349 days ago
    7 Nov 2025, 17:00 GMT
  7. Award decision expected by211 days ago
    24 Mar 2026, 23:59 GMT
  8. Contract starts204 days ago
    1 Apr 2026, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 22 Sept 2025
  1. Preliminary market engagement notice published
    22 Sept 2025, 09:56 BST
    UK2
  2. Tender notice published
    13 Oct 2025, 13:32 BST
    UK4
  3. Published value updated to £2,550,002
    13 Oct 2025, 13:32 BST
    was £850,000
  4. Status changed to active
    13 Oct 2025, 13:32 BST
  5. Procurement method changed
    13 Oct 2025, 13:32 BST

Contracting authority & participating public bodies

3 public bodies on the notice

Ateb Housing Group Ltd

Contracting authorityPublic undertaking GB-PPON: PNQM-9716-DLGQ Meyler House, Haverfordwest, Wales, SA61 1QPContact name, email

Other public bodies

  • YMCA Saint Pauls GroupBeneficiary authority
  • Gibbs LaidlerProcuring entityWorking on behalf of the contracting authorityGB-PPON: PGJB-3773-RCMH Sevenoaks, South EastContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAteb Group PSQ
  • Bidding documents and specificationstenderBidding documents and specificationsAccess: On either Sell2Wales or eTender Wales - an update will come accordingly.

Notices published for this procedure