Official UK procurement notice
Provision of Insurance and Claims Handling- Trust
Authority: East Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionEast Renfrewshire Council is inviting tenders, from suitably qualified companies for the Provision of Insurance and Claims Handling- Trust. East Renfrewshire Council Leisure and Trust currently have a contract in place for insurance services. The current arrangement facilitates a combined ancillary policy (including claims handling) for:
Property damage/ business interruption/ money
Public and products liability
Employers Liability
Employee Dishonesty
Trustee and trust fund indemnity
Personal accident/ travel
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in this Contract Notice when completing the SPD in PCS-T.
Sole supplier is required. Brokers should not apply.
The value shown in this notice is excluding Insurance Premium Tax / VAT.
- Recurrence: Q1 2028
CPV: Insurance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£282,600
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Claims Handling: 30
- Staff Experience: 15
- Community Benefits: 10
- Fair Work Practices & Living Wage: 5
- Policy Cover: 30
- Exit Strategy: 5
- price: 60
- Carbon Footprint: 5
Published award criteria (8)
- Claims Handling: 30
- Staff Experience: 15
- Community Benefits: 10
- Fair Work Practices & Living Wage: 5
- Policy Cover: 30
- Carbon Footprint: 5
- Exit Strategy: 5
- Price: 60
- Suitability
Bidders must hold Membership of the Association Of British Insurers (ABI) and the Financial Conduct Authority (FCA) or equivalent
- Economic & financial standing
To establish the financial standing of a bidder, the Council will:
Take into account a risk report provided independently by Creditsafe. Within such reports, the risk of business failure is expressed as a score ranging from 1 -100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. Where the score is 30+ the Council will consider all information available from the report.
Where you are not registered on credit safe e.g. charitable organisations, new start companies and Sole Traders you are to submit 2 years financial accounts, including Profit & Loss Statement and Balance Sheet for consideration.
It should be noted that in addition to the above checks the Council reserves the right at its own discretion to seek such other information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the applicant’s economic and financial standing. Additional information can include an analysis of turnover, solvency ratios and profitability ratios and will be detailed within the Qualification Envelope question within PCS-Tender. The final decision on bidder inclusion rests with the Council.
The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will be dep…
- Technical & professional ability
Bidders must hold ISO9001 accreditation OR the bidder must have a regularly reviewed and documented policy for quality management
- Price carries 60 of 160 points: a 10% discount moves about 6 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Q1 2028
- First published
- 24 Apr 2024, 15:33 BST
- Last source update
- 20 Jun 2024, 14:46 BST
- Award evaluation window
- 27 May 2024 – …
- Authority reference
ERC000390- FTS notice number
2024/S 000-019064- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0454e5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
East Renfrewshire Council General Conditions of Contract for the Purchase of Services
Publisher note: Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26530. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:770115)
How it was run
Official notice- Submission deadline
- 27 May 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 May 2024, 12:00 BST
Timeline
27 May 2024 → 26 Nov 2024 · 4 dates- Submission deadline27 May 2024, 12:00 BST
- Bids opened27 May 2024, 12:00 BST
- Notice published20 Jun 2024, 14:46 BST
- Bids must remain valid until26 Nov 2024, 23:59 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete20 Jun 2024, 14:46 BST
Published amendments (1)
Brokers ERC wish to Advise that Brokers can submit bids for this exercise.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Zurich Municipal | £190,000 † | — | Awarded |
Contracts
Contract 019064-2024-ERC000390-1 · Zurich Municipal
- Signed
- 19 Jun 2024
- Value
- £190,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the PeaceReview body
Bidders & participating suppliers
1 commercial party on the notice- Zurich MunicipalAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.