Find a TenderAwarded
Published 20 Jan 2023, 11:32 GMT

Official UK procurement notice

Generic Supported Housing Preventing Homelessness Service Tender

Official notice

Authority: Torfaen County Borough Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£250,000≈ £360k / year · 2 value updates
Submissions closed 19 Jul 2024awarded 25 Apr 2023
Awarded to The Wallich
Contract term 5 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

The Housing Support Grant Programme in Torfaen provides sorely needed assistance to the most vulnerable people in our communities. Funded through the Welsh Government’s Housing Support Grant and managed by Torfaen County Borough Council the programme funds a range of Housing Related Support services to meet the needs of our communities.

The length of the contract will be 5 years with an opportunity to extend for up to 36 months to be agreed at 12 monthly intervals.

CPV: Accommodation management services · Civic betterment and community facility support services · Guidance and counselling services · Health and social work services · Housing services · Social work and related services · Social work services with accommodation

The lotProcurement structure

single lot · no lot value published
Lot #1Renewal 5 yrs
Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: Wales · Torfaen
Extensions: There is an option to extend the contract for a further period of up to 36 months to be agreed at 12 monthly intervals.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 20
Published sub-criteria (5)
  • CLEAR UNDERSTANDING OF DELIVERING THE REQUIREMENTS: 15
  • PREVIOUS PROJECT EXPERIENCE: 15
  • PROJECT START CAPABILITIES: 10
  • INTERVIEW: 60
  • price: 20
Published award criteria (5)
  • CLEAR UNDERSTANDING OF DELIVERING THE REQUIREMENTS: 15
  • PREVIOUS PROJECT EXPERIENCE: 15
  • PROJECT START CAPABILITIES: 10
  • INTERVIEW: 60
  • Price: 20
What this means for your bid
  • Price carries 20 of 120 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jan 2023, 11:32 GMT
Last source update
20 Jun 2024, 11:15 BST
Award evaluation window
19 Jul 2024 – …
Authority reference
T.4562
FTS notice number
2024/S 000-019009
Classification (CPV)
Accommodation management servicesCivic betterment and community facility support servicesGuidance and counselling servicesHealth and social work servicesHousing servicesSocial work and related servicesSocial work services with accommodation
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-039931 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documents

Publisher note: The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration. NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means. Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council. E-Tender access information: — Go to https://supplierlive.proactisp2p.com/Account/Login You can access the opportunity by completing the following steps: If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register". — Registration should only be performed once for each Organisation. — If you think that someone in your Organisation may have already registered on this Portal then you must not register again. — Please contact the Primary Contact in order to arrange access to the Portal. An activation email will be sent to the email address of your primary contact. Click on the link contained within the email to activate your account. Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail. Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page; on page 8, create a new password. Click "Complete Registration" Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search" Identify the Opportunity with the title of “T.4562-ITT -Generic Supported Housing Preventing Homelessness Service Tender” and click the White Arrow in a Blue Circle on the right-hand side of the line. Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search". You will now see that the “T.4562-ITT -Generic Supported Housing Preventing Homelessness Service Tender“ Opportunity has now changed to Private. Click the White Arrow in a Blue Circle. It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions. (WA Ref:142354)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
19 Jul 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Jun 2024 → 1 Apr 2025 · 4 dates
  1. Notice published
    20 Jun 2024, 11:15 BST
  2. Submission deadline
    19 Jul 2024, 12:00 BST
  3. Bids opened
    19 Jul 2024, 12:00 BST
  4. Contract starts
    1 Apr 2025, 00:00 BST

Notice history

5 events · 4 releases on Find a Tender · since 26 Apr 2023
  1. Status changed to complete
    26 Apr 2023, 12:16 BST
  2. Published value updated to £3,240,000
    20 Jun 2024, 11:07 BST
    was £250,000
  3. Status changed to active
    20 Jun 2024, 11:07 BST
  4. Deadline moved to 19 Jul 2024, 12:00 BST
    20 Jun 2024, 11:07 BST
    +515 days · was 20 Feb 2023, 12:00 GMT
  5. Published value updated to £1,800,000
    20 Jun 2024, 11:15 BST
    was £3,240,000
Routine re-releases (4)
  • 2023-01: 1 release · 20 Jan 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 33 from SMEs
Contracts signed 1latest 25 Apr 2023
Awarded toValueDateStatus
The Wallich——Awarded

Contracts

  • Contract 011966-2023-T.4511-1 · The Wallich

    Signed
    25 Apr 2023
    Value
    —
    Period
    … – 31 Mar 2030
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Housing Support Grant Programme in Torfaen provides sorely needed assistance to…3bids · 3 electronic3—£248,068 – £249,475
Whole notice———£248,063 – £249,475

Contracting authority & participating public bodies

Torfaen County Borough Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Civic Centre, Pontypool, Wales, NP4 6YBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • The WallichAwarded supplier The Wallich - Cardiff Hub, 18 Park Place, Cardiff, Wales, CF103DQContact phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Technical selection criteriatenderTechnical selection criteria