Official UK procurement notice
Provision of Holiday Activities & Food Programme 2022-24
Authority: Kingston Upon Hull City Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe scope of this project is to seek one or more service providers across all lots to deliver free holiday provision, enriching activities for children who receive benefits-related free school meals and other target groups, in the form of a Holiday Activities and Food Programme (HAF). Service providers will have to facilitate the delivery of Healthy Food Programme, food provided by City Wide Food programme within Hull City Council HAF service. Service providers will need to ensure staff/volunteers have appropriate food hygiene training as detailed within the specification. The Government has now confirmed a three-year programme of funding to deliver the HAF programme at the Easter, summer, and Christmas school holidays.
CPV: Community health services · Health and social work services · Health services · Miscellaneous health services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£660,000 together) · same evaluation weights on every lotLot #1Activity for 11–16-year-oldsAwardedPublished value£180,000
A blended offer specifically for young people aged 11 – 16. This should be a needs led approach based on the local knowledge of the strategic partner and involve young people in the planning process. Engage with the Youth Networks, the range of voluntary and public sector organisations and Schools to promote health & wellbeing, provide challenging activities suitable for the age group and utilise local assets including sporting and physical activities, arts, creative and cultural activities and the leisure resources. Additional information: Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
Lot #2Activity for 5 -11-year-oldsAwardedPublished value£270,000
A blended offer of creative and physical activities to offer primary aged pupils the opportunity to experience a range of new activities, provide a broad range of choice to children and families and support pupils in year 6 to transition into year 7. The activities must include nutrition education, raising awareness of healthy lifestyles, family activity and cover the range of sport, arts, creative and cultural activities. Providers will work alongside schools, voluntary sector organisations and Children’s Centres to support an integrated approach to delivery. Additional information: Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
Lot #3Mobile, flexible provision for vulnerable / target groupsAwardedPublished value£120,000
Provision of multi activity sessions in a range of locations on an outreach basis to support specific vulnerable groups and families, with locations to be agreed in discussion with the HAF Coordination Team. This may include Parks, Childrens Centres, Children’s Homes, work with Foster Carers and social work teams, children looked after, children who are electively home educated, low attendance pupils, young carers. This would be a blended offer with variable timings to meet the needs of the specific target group. Activities could have a specific theme or focus such as emotional health and wellbeing, building self-esteem, improving communication skills and confidence and reducing risk taking behaviours alongside other partner agencies. Additional information: Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
Lot #4CYP with Additional Needs/SENDAwardedPublished value£90,000
Provide Activities for CYP with Additional Needs/SEND. Additional information: Kingston upon Hull City Council is conducting the procurement using the Light Touch Regime in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the services described. The Authority reserves the right to enter into negotiation with tenderers in the event that insufficient tenders are received that meet the required quality.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Deliverables: 35%
- Added Value: 25%
- Partnership Working: 20%
- Safeguarding and Training: 20%
Published award criteria (5)
- Deliverables: 35
- Added Value: 25
- Partnership Working: 20
- Safeguarding and Training: 20
- Price: 0
- Suitability
See tender documentation
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Mar 2022, 16:09 GMT
- Last source update
- 14 Jun 2022, 15:27 BST
- Award evaluation window
- 21 Apr 2022 – …
- Authority reference
51056- FTS notice number
2022/S 000-016304- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032457Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The contract will be monitored in line with the conditions specified within the DfE grant funding
- Review procedure
As above
Publisher note: Lot 1 – Activity for 11–16-year-olds – Awarding a contract to a minimum of 1 provider and a maximum of 2 providers, to undertake activities in relation to 11–16-year-olds during the period of the contract. Contracts will be awarded based on the value of grant funding applied for. For example, if the highest scoring provider has applied for the full £60k available for this Lot only one contract will be awarded. If the highest scoring provider has only applied for £30k then the second highest scoring provider will also be awarded a contract for the remainder of the funding available. Lot 2 – Activity for 5 -11-year-olds Awarding a contract to a maximum of 3 providers, to undertake activities in relation to 5–11-year-olds during the period of the contract. Contracts will be awarded based on the value of grant funding applied for. For example, if the highest scoring provider has applied for £60k of the funding available, one contract totalling £60k will be awarded. The second highest scorer would then be awarded a contract for the remainder of the funding available. If the highest scoring provider has only applied for £30k then the second and third highest scoring providers will also be awarded a contract for the remainder of the funding available. Lot 3 – Mobile, flexible provision for vulnerable / target groups - Appointing a single provider for the full term of the contract Lot 4 – provision for CYP with Additional Needs/SEND - Appointing a single provider for the full term of the contract. Tenderers may apply for as many Lots as they wish to however, successful providers will only be awarded a maximum of 2 contracts. Should the Authority not receive a sufficient number of bids then the Authority reserves the right to offer all of the funding available in one lot to one provider, subject to the quality threshold being met as stated within the tender documentation.
How it was run
Official notice- Submission deadline
- 21 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Apr 2022, 12:00 BST
Timeline
21 Apr 2022 → 14 Jun 2022 · 3 dates- Submission deadline21 Apr 2022, 12:00 BST
- Bids opened21 Apr 2022, 12:00 BST
- Notice published14 Jun 2022, 15:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Jun 2022, 15:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Activity for 11–16-year-olds2 awards | |||
| Hull FC Rugby Community Sports and Education Foundation | £90,000 † | — | Awarded |
| www.streetgames.org | £90,000 † | — | Awarded |
| Lot 2 · Activity for 5 -11-year-olds3 awards | |||
| First Step Sports Ltd | £90,000 † | — | Awarded |
| Hull FC Rugby Community Sports and Education Foundation | £90,000 † | — | Awarded |
| Sportsability Training Limited | £90,000 † | — | Awarded |
| Lot 3 · Mobile, flexible provision for vulnerable / target groups1 award | |||
| Tigers Sport and Education Trust | £120,000 † | — | Awarded |
| Lot 4 · CYP with Additional Needs/SEND1 award | |||
| Sportsability Training Limited | £90,000 † | — | Awarded |
Contracts
Lot 1 - Activity for 11–16-year-olds · Hull FC Rugby Community Sports and Education Foundation
- Signed
- 9 Jun 2022
- Value
- £90,000
- Status
- active
Lot 1 - Activity for 11–16-year-olds · www.streetgames.org
- Signed
- 9 Jun 2022
- Value
- £90,000
- Status
- active
Lot 2 – Activity for 5 -11-year-olds · First Step Sports Ltd
- Signed
- 9 Jun 2022
- Value
- £90,000
- Status
- active
Lot 2 – Activity for 5 -11-year-olds · Hull FC Rugby Community Sports and Education Foundation
- Signed
- 9 Jun 2022
- Value
- £90,000
- Status
- active
Lot 2 – Activity for 5 -11-year-olds · Sportsability Training Limited
- Signed
- 9 Jun 2022
- Value
- £90,000
- Status
- active
Lot 3 – Mobile, flexible provision for vulnerable / target groups · Tigers Sport and Education Trust
- Signed
- 9 Jun 2022
- Value
- £120,000
- Status
- active
Lot 4 - CYP with Additional Needs/SEND · Sportsability Training Limited
- Signed
- 9 Jun 2022
- Value
- £90,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Activity for 11–16-year-olds | 9bids · 9 electronic | — | — | — |
| 2 · Activity for 5 -11-year-olds | 9bids · 9 electronic | — | — | — |
| Whole notice | 9bids · 9 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Monitoring OfficerReview body
Bidders & participating suppliers
5 commercial parties on the notice- First Step Sports LtdAwarded supplier
- Hull FC Rugby Community Sports and Education FoundationAwarded supplier
- Sportsability Training LimitedAwarded supplier
- Tigers Sport and Education TrustAwarded supplier
- www.streetgames.orgAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria