Official UK procurement notice
Provision of Grounds Maintenance Services
Authority: ateb Housing Group Ltd (Housing)
What is being bought2 lots · detail below
Published requirement descriptionateb are seeking to appoint experienced principal contractors to undertake services their grounds maintenance framework. These contractors must have specific experience in grounds maintenance to be delivered to ateb's housing stock throughout West Wales.
The contractors will be expected to undertake Grounds Maintenance and other works as requested by ateb. The contractor will work with ateb and our designated supply contractor to achieve our programme.
- No preliminary market engagement: Not applicable for type of service required.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 2 suppliers · 3 bids on the busiest of 2 lots (1.5 per place) · 2 appointed (full)
- Framework period
- 3 yrs · up to 4 yrs from 1 Jun 2025
Published description of the framework
Weighted evaluation
Lots and requirements (2)Procurement structure
2 lots · all with a published value · a supplier may bid for at most 1 and win at most 1 of them · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £240,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Haverfordwest, Narberth,Clynderwen,Templeton, Neyland,Rosemarket, Johnston, Hook &…AwardedRenewalceiling above
Haverfordwest, Narberth,Clynderwen,Templeton, Neyland,Rosemarket, Johnston, Hook & Freystrop
Lot #2Location - Milford Haven Area, Pembroke Dock & Pembroke Areas, Tenby & Saundersfoot AreasAwardedRenewalceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “Provision of Grounds Maintenance Services” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Oct 2025, 14:55 BST
- Last source update
- 17 Oct 2025, 14:55 BST
- Award evaluation window
- Submission end – 2 May 2025
- Authority reference
ateb/24/030- FTS notice number
2025/S 000-011072- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f84dFind a Tender- Contract terms summary
Payment made by BACS and invoices require a valid PO number or works order from ateb Housing Management System
- Risks
KPIs included in appendices in tender documents
How it was run
Official notice- Appointment period ends
- 25 Apr 2025, 12:00 BST
- Clarification deadline
- 18 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
etenderwales.bravosolution.co.uk/web/login.shtml ↗
ITT Code - itt_116261
Timeline
25 Mar 2025 → 17 Oct 2025 · 8 dates- Tender notice published25 Mar 2025, 11:15 GMT
- Clarification questions by18 Apr 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown25 Apr 2025, 12:00 BST
- Assessment summaries sent30 Apr 2025, 00:00 BST
- Award decision expected by2 May 2025, 23:59 BST
- Standstill ends13 May 2025, 23:59 BST
- Contract starts1 Jun 2025, 00:00 BST
- Latest notice published364 days ago17 Oct 2025, 14:55 BST
Notice history
4 events · 1 release on Find a Tender · since 25 Mar 2025- Tender notice published25 Mar 2025, 11:15 GMTUK4
- Contract award notice published1 May 2025, 16:21 BSTUK6
- Contract signature expected1 Jun 2025, 23:59 BSTscheduled
- Contract details notice published17 Oct 2025, 14:55 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Haverfordwest, Narberth,Clynderwen,Templeton, Neyland,Rosemarket, Johnston, Hook &…1 award | |||
| Roscoe Tree ServicesSMEProvision of Grounds Maintenance Services - Lot 12 Jun 2025 – 1 Jun 2028 · up to 1 Jun 2029Extensions: 12 months | £268,920 inc. VAT | 29 Apr 2025 | Awarded |
| Lot 2 · Location - Milford Haven Area, Pembroke Dock & Pembroke Areas, Tenby & Saundersfoot Areas1 award | |||
| One Stop Property Development LtdSMEProvision of Grounds Maintenance Services - Lot 22 Jun 2025 – 1 Jun 2028 · up to 1 Jun 2029Extensions: 12 months | £386,352 inc. VAT | 29 Apr 2025 | Awarded |
Contracts
Provision of Grounds Maintenance Services - Lot 1 · Roscoe Tree ServicesSME
- Signed
- 6 Jun 2025
- Value
- £215,136
- Period
- 6 Jun 2025 – 30 May 2028 · up to 30 May 2029 with extensions
- Status
- active
- Extensions
- 12 months
No agreed KPIs: N/A - under £5 million
Provision of Grounds Maintenance Services - Lot 2 · One Stop Property Development LtdSME
- Signed
- 6 Jun 2025
- Value
- £277,139
- Period
- 6 Jun 2025 – 30 May 2028 · up to 30 May 2029 with extensions
- Status
- active
- Extensions
- 12 months
No agreed KPIs: N/A - under £5 million
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Haverfordwest, Narberth,Clynderwen,Templeton, Neyland,Rosemarket, Johnston, Hook &… | 3final-stage tenders | 3 | 0 | — |
| 2 · Location - Milford Haven Area, Pembroke Dock & Pembroke Areas, Tenby & Saundersfoot Areas | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- One Stop Property Development LtdFramework contractor
- Roscoe Tree Services LtdFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications All technical specifications on etenderwales - ITT_116261
- Bidding documents and specifications All tender documents on etenderwales - ITT_116261
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender