Find a TenderAwarded

Published 26 Sept 2024, 15:56 BST

Official UK procurement notice

Provision of Grounds Maintenance and Specialist Habitat Management

Official notice

Authority: Police and Crime Commissioner for South Wales (Police & fire)

ServicesOpen procedureSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL15)

Published estimate£480,000exc. VAT

Submissions closed 31 Oct 2024awarded 23 May 2025

Awarded to Mitie Landscapes2 awards

What is being bought

Published requirement description

The Police and Crime Commissioner for South Wales requires a Grounds Maintenance service across its Force areas that includes small, localised police stations to large multi occupancy buildings located throughout South Wales. There are also properties at Police Headquarters and Unit 2 that require specific habitat management. The Commissioner shall require the contractor to undertake programmed work and to also provide quotations for some un-programmed work such as tree maintenance during the period of the contract. The specification is to be flexible to meet any changes to the Commissioner’s contract requirements including tree works, surveys or biodiversity enhancement projects.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£480,000

Delivery: Wales

Extensions: 3 annual extensions awarded annuallyVariant bids: allowed

77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 55%

Published sub-criteria (2)

Technical: 45%
Commercial: 55%

Published award criteria (2)

Technical: 45
Commercial: 55

What this means for your bid

Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 26 Sept 2024, 15:56 BST
Last source update: 25 Jun 2025, 11:32 BST
Award evaluation window: 31 Oct 2024 – …
Authority reference: JCPS0241
FTS notice number: 2025/S 000-035000
Classification (CPV): Grounds maintenance services
Delivery area: Wales (UKL15)
Official registry OCID: ocds-h6vhtk-04a342 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:151391)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 31 Oct 2024, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Participation fee: document
Bids opened: 31 Oct 2024, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

31 Oct 2024 → 25 Jun 2025 · 3 dates

Submission deadline
31 Oct 2024, 12:00 GMT
Bids opened
31 Oct 2024, 12:00 GMT
Notice published
25 Jun 2025, 11:32 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
25 Jun 2025, 10:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £465,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 53 from SMEs

Contracts signed 2latest 23 May 2025

Awarded to	Value	Date	Status
Mitie Landscapes	£465,000 †same award published again · counted once	—	Awarded
Mitie Landscapes	£465,000 †	—	Awarded

Contracts

Contract 034954-2025-JCPS0241-1 · Mitie Landscapes
Signed
23 May 2025
Value
£465,000
Status
active
Contract 035000-2025-JCPS0241-1 · Mitie Landscapes
Signed
23 May 2025
Value
£465,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic	3	—	—

Contracting authority & participating public bodies

Police & Crime Commissioner for South Wales

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Police Headquarters, Cowbridge Road, Bridgend, Wales, CF31 3SUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

MITIE LANDSCAPES LIMITEDAwarded supplier Level 12 The Shard, 32 London Bridge Street, London, London, SE19SGContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria