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Official procurement procedure

Provision of Graduation Event Management Services for the University of Aberdeen

Event services
Scotland (UKM50)
Published value
Not published
Submission deadline 16 Mar 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University of Aberdeen: "Provision of Graduation Event Management Services for the University of Aberdeen". Published status: complete. Published value: Value not published. 1 published lot. Recorded submission deadline: 16 Mar 2026, 12:00 GMT. See the official notice for participation instructions.
Contracting AuthorityUniversity of AberdeenScope & CategoriesNot publishedSubmission Window
Closed
16 Mar 2026, 12:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: University of Aberdeen
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for University of Aberdeen. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.6Bids / Report
35% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 81 active published awards; 80 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity of Aberdeen
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published8 May 2026, 10:16 BST
Last source update8 May 2026, 10:16 BST
Recurring procurementNot published
ClassificationEvent services
Delivery area
Scotland (UKM50)
OCIDocds-h6vhtk-064dea
What is being bought
The University requires a main contractor to support the delivery of the summer graduation ceremonies, hosted in a marquee setting on King’s Lawn. Working alongside the appointed marquee provider, the contractor will be expected to deliver a high‑quality event experience that reflects the significance and profile of graduation within the University’s academic calendar. The summer graduation ceremonies for 2026 will take place between 29th June and 3rd July 2026 (inclusive). In addition to the summer ceremonies, the University may require events services for the Winter Graduation ceremonies during the contract period. Winter graduation support at this stage is subject to university approval during the term of the contract. If approved, winter graduation ceremonies are anticipated to take place between 23rd and 27th November, with ceremonies expected to occur on 24th – 26th November. Winter graduations are smaller in scale and will be hosted inside Elphinstone Hall, Old Aberdeen Campus. The anticipated contract period is 1 year, commencing 1st June 2026. Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.
What changed
From the official release history
  1. Status changed to complete
    8 May 2026, 10:16 BST
  2. Official notice release published
    8 May 2026, 10:16 BST
  3. Submission deadline changed to published date
    8 May 2026, 10:16 BST
  4. Status changed to active
    11 Feb 2026, 14:01 GMT
  5. Official notice release published
    11 Feb 2026, 14:01 GMT
  6. Submission deadline changed to 16 Mar 2026, 12:00 GMT
    11 Feb 2026, 14:01 GMT
  7. Buyer information updated
    11 Feb 2026, 14:01 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The University requires a main contractor to support the delivery of the summer graduation ceremonies, hosted in a marquee setting on King’s Lawn. Working alongside the appointed marquee provider, the contractor will be expected to deliver a high‑quality event experience that reflects the significance and profile of graduation within the University’s academic calendar. The summer graduation ceremonies for 2026 will take place between 29th June and 3rd July 2026 (inclusive). In addition to the summer ceremonies, the University may require events services for the Winter Graduation ceremonies during the contract period. Winter graduation support at this stage is subject to university approval during the term of the contract. If approved, winter graduation ceremonies are anticipated to take place between 23rd and 27th November, with ceremonies expected to occur on 24th – 26th November. Winter graduations are smaller in scale and will be hosted inside Elphinstone Hall, Old Aberdeen Campus. The anticipated contract period is 1 year, commencing 1st June 2026. Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    8 May 2026, 10:16 BST
  2. Submission deadline
    16 Mar 2026, 12:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 28 Apr 2026, 00:00 BST · £480,000
Commercial outcome and competition
Awards
Wavemakers Live
Not published · Not published · active
Contracts
Contract
£480,000 · signed 28 Apr 2026, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

University of Aberdeen

Contracting authority GB-FTS-5545
View buyer profile

  • University of Aberdeen
    buyer

    University Office, King's College, Aberdeen, UKM50, AB24 3FX
    e-sourcing@abdn.ac.uk

  • Aberdeen Sheriff Court
    reviewBody

    Aberdeen

  • Wavemakers Live
    supplier

    24a Market Street,, Disley, Stockport,, UK, SK12 2AA
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published