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AwardedFind a Tender · award

Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services

Buyer: Transport for Wales Rail Limited (Utility Buyer) →

BuyerTransport for Wales Rail Limited (Utility Buyer)
StatusAwarded
DeadlineNot published
ValueValue not published
Published3 Sept 2025

What is being bought

Sole supplier for the provision of Gates, Platform Validators, associated implementation and maintenance service and back office software. This procurement will cover all current and future stations in Wales and cross borders managed by Transport for Wales Rail Ltd.

Delivery location

UKL

Categories

Smart card readers 30233300Software package and information systems 48000000Industry specific software package 48100000Maintenance and repair of ticket-validation machinery 50317000Installation services of electrical and mechanical equipment 51100000Ticket-validation machines 30123100

Lot details

Lot 1

Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales. TfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure. Our core objectives are to: - Standardise the technology being used at all stations that require ticket gates and/or platform validators. - Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators - Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card. - Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system. - Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate. - Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls. - Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities. - Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed. - Provide appropriate solutions for stations with event based and seasonal swells. - Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions. Decommission existing gate and PVAL infrastructure currently in place. Decommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.

Statuscancelled

Award criteria
Quality — 65
Price — 35

What is included

ItemCategoryQuantity
1Installation services of electrical and mechanical equipment, Software package and information systems, Smart card readers, Industry specific software package, Maintenance and repair of ticket-validation machineryNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 30. The category anchor is Smart card readers (30233300); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 308152 median · 41.5 average (298 of 815 with a bid count)3.5 average (329 of 815 with named award suppliers)Not published
Same buyer2Not publishedNot publishedNot published
Delivery region: UKL222.5 median · 47.1 average (12 of 22 with a bid count)7.7 average (12 of 22 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

053587-2025-1

Statusactive

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-04e67f
Latest release ID053587-2025
Latest release timestampWed Sep 03 2025 13:40:00 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categorygoods
Above thresholdNot published
Legal basis32014L0025
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
3 Sept 2025award, contract053587-2025
6 Mar 2025tenderUpdate008218-2025
6 Mar 2025tender006730-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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  "id": "053587-2025",
  "tag": [
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  "bids": {
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      {
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        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 2,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
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      },
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        "measure": "electronicBids",
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  "date": "2025-09-03T14:40:00+01:00",
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  "buyer": {
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    "name": "Transport for Wales Rail Limited (Utility Buyer)"
  },
  "awards": [
    {
      "id": "053587-2025-1",
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          "name": "VIX TECHNOLOGY UK LIMITED"
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        "description": "Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales.\nTfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure.\nOur core objectives are to:\n- Standardise the technology being used at all stations that require ticket gates and/or platform validators.\n- Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators\n- Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card.\n- Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system.\n- Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate.\n- Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls.\n- Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities.\n- Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed.\n- Provide appropriate solutions for stations with event based and seasonal swells.\n- Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions.\nDecommission existing gate and PVAL infrastructure currently in place.\nDecommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.",
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            "id": "50317000",
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          }
        ]
      }
    ],
    "title": "Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services",
    "status": "complete",
    "coveredBy": [
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    "legalBasis": {
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    },
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    "classification": {
      "id": "30123100",
      "scheme": "CPV",
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    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
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      "id": "GB-FTS-12368",
      "name": "Transport for Wales Rail Limited (Utility Buyer)",
      "roles": [
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      "details": {
        "scale": "large"
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      "identifier": {
        "legalName": "VIX TECHNOLOGY UK LIMITED"
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    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
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      "address": {
        "locality": "London",
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        "countryName": "United Kingdom",
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      "identifier": {
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  "language": "en",
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  ],
  "description": "The ITT documents can be found on eTender Wales (https://etenderwales.bravosolution.co.uk/web/login.shtml) reference\nITT Code: itt_115867 -  Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services.\nThe final estimated contract value is difficult to calculate due to several variables as may arise over the contract term e.g. changes to Station Gateline Strategy, available funding for future phases and potential for new stations etc.\nThe Authority estimates the contract value to range between GBP 10m and GBP 25m including the provisions to extend. Figures quoted are excluding VAT.\nA Prior Information Notice was dispatched on Sell2Wales (WA Ref:146390) on the 28/11/25.\n(WA Ref:155336)",
  "initiationType": "tender"
}
Complete JSON history (3 releases)
3 Sept 2025 · 053587-2025 · award, contract
{
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          "description": "As described in the ITT.\nVariations for additional cope/volume."
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        "description": "Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales.\nTfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure.\nOur core objectives are to:\n- Standardise the technology being used at all stations that require ticket gates and/or platform validators.\n- Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators\n- Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card.\n- Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system.\n- Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate.\n- Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls.\n- Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities.\n- Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed.\n- Provide appropriate solutions for stations with event based and seasonal swells.\n- Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions.\nDecommission existing gate and PVAL infrastructure currently in place.\nDecommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.",
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    "classification": {
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  "initiationType": "tender"
}
6 Mar 2025 · 008218-2025 · tenderUpdate
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6 Mar 2025 · 006730-2025 · tender
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    "name": "Transport for Wales Rail Limited (Utility Buyer)"
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      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "The ITT pack describes the core requirements and further options subject to future funding over a phased period.\nAdditional options may include variations to scope/volume of equipment for which orders are placed, in order for Transport for Wales to deliver its Station GateLine Strategy which factors in developments in technology and whether stations are gated or ungated.\nThis agreement also includes options to call of additional products and services to meet any new station builds or any additional stations as may fall under the management of Transport for Wales Rail Ltd during the term of this agreement."
        },
        "renewal": {
          "description": "Provision to extend this agreement for a period of a further 3 years in whole or in part, at the discretion of the Authority."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales.\nTfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure.\nOur core objectives are to:\n- Standardise the technology being used at all stations that require ticket gates and/or platform validators.\n- Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators\n- Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card.\n- Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system.\n- Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate.\n- Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls.\n- Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities.\n- Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed.\n- Provide appropriate solutions for stations with event based and seasonal swells.\n- Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions.\nDecommission existing gate and PVAL infrastructure currently in place.\nDecommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.",
        "contractPeriod": {
          "durationInDays": 2520
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Railway stations across Wales and Borders."
        },
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51100000",
            "scheme": "CPV",
            "description": "Installation services of electrical and mechanical equipment"
          },
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "30233300",
            "scheme": "CPV",
            "description": "Smart card readers"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "50317000",
            "scheme": "CPV",
            "description": "Maintenance and repair of ticket-validation machinery"
          }
        ]
      }
    ],
    "title": "Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services",
    "value": {
      "amount": 25000000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic1",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-03-28T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0025",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-03-28T12:00:00Z"
    },
    "description": "Sole supplier for the provision of Gates, Platform Validators, associated implementation and maintenance service and back office software. This procurement will cover all current and future stations in Wales and cross borders managed by Transport for Wales Rail Ltd.",
    "tenderPeriod": {
      "endDate": "2025-03-28T12:00:00Z"
    },
    "contractTerms": {
      "performanceTerms": "Service management and key performance indicators are a requirement for this contract and are as described in the ITT pack."
    },
    "hasRecurrence": false,
    "classification": {
      "id": "30123100",
      "scheme": "CPV",
      "description": "Ticket-validation machines"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "depositsGuarantees": "As per ITT document pack."
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/home.html",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-12368",
      "name": "Transport for Wales Rail Limited (Utility Buyer)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL",
        "locality": "Rhondda Cynon Taf",
        "postalCode": "CF37 4TH",
        "countryName": "United Kingdom",
        "streetAddress": "3 Llys Cadwyn, Pontypridd"
      },
      "details": {
        "url": "http://www.tfwrail.wales",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80566",
        "classifications": [
          {
            "id": "RAILWAY_SERVICES",
            "scheme": "TED_CE_ACTIVITY",
            "description": "Railway services"
          }
        ]
      },
      "identifier": {
        "legalName": "Transport for Wales Rail Limited (Utility Buyer)"
      },
      "contactPoint": {
        "url": "https://etenderwales.bravosolution.co.uk/home.html",
        "email": "Procurement.Help@tfwrail.wales",
        "telephone": "+44 2920720500"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "The ITT documents can be found on eTender Wales (https://etenderwales.bravosolution.co.uk/web/login.shtml) reference\nITT Code: itt_115867 -  Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services.\nThe final estimated contract value is difficult to calculate due to several variables as may arise over the contract term e.g. changes to Station Gateline Strategy, available funding for future phases and potential for new stations etc.\nThe Authority estimates the contract value to range between GBP 10m and GBP 25m including the provisions to extend. Figures quoted are excluding VAT.\nA Prior Information Notice was dispatched on Sell2Wales (WA Ref:146390) on the 28/11/25.\nNOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148310\n(WA Ref:148310)",
  "initiationType": "tender"
}