Official UK procurement notice
Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services
Authority: Transport for Wales Rail Limited (Utility Buyer) (Public body)
What is being bought
Published requirement descriptionSole supplier for the provision of Gates, Platform Validators, associated implementation and maintenance service and back office software. This procurement will cover all current and future stations in Wales and cross borders managed by Transport for Wales Rail Ltd.
CPV: Industry specific software package · Installation services of electrical and mechanical equipment · Maintenance and repair of ticket-validation machinery · Smart card readers · Software package and information systems · Ticket-validation machines
The lotProcurement structure
single lot · no lot value publishedLot #1Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's…AwardedRenewal
Transport for Wales Rail Limited (TfWRL) are proud to support Welsh Government's vision of a high quality, safe, integrated, affordable and accessible transport network of which the people of Wales are proud. To that end, we have successfully piloted and implemented Metro Train and Bus Services and PAYG ticketless travel in parts of South Wales.
TfWRL is seeking to expand these services via the appointment of a single technology provider who can deliver the required hardware and software infrastructure.
Our core objectives are to:
- Standardise the technology being used at all stations that require ticket gates and/or platform validators.
- Standardise the customers experience and staff operational requirements at all stations that require ticket gates and/or platform validators
- Achieve a single back office process for all station based validation of ticket based journeys which currently includes Magstripe and PRT QR/Barcode paper tickets, QR/Barcode digital tickets, and Season tickets on ITSO smart card.
- Ensure all ticketless journeys via PAYG are integrated into our existing 3rd party back office system.
- Implement remote gate monitoring and management capabilities for staff to see and help passengers who are unable to pass through the gate.
- Ensure that staff supporting customers at the gate line can open the gate safely and with speed and efficiency to avoid unnecessary queues and station overload. This includes remote web or app based services as well as physical gate based controls.
- Provide a suite of essential operational reports, data integrations, and self-service style data extraction capabilities.
- Ensure all interactions with the gate to set up, monitor, maintain, and use the gate are captured and are auditable and that gate ticket process rules are configurable as needed.
- Provide appropriate solutions for stations with event based and seasonal swells.
- Enable the development by TfWRL and our partners, a system of connected interfaces through modern APIs for station help and remote gate line functions.
Decommission existing gate and PVAL infrastructure currently in place.
Decommission gate and PVAL infrastructure upon exit of contract or at individual stations during the term of the agreement as befits the delivery of TfWRL station strategy.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 65
- Price: 35
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Mar 2025, 14:31 GMT
- Last source update
- 3 Sept 2025, 14:40 BST
- Award evaluation window
- 28 Mar 2025 – …
- Authority reference
TFW0857.00- FTS notice number
2025/S 000-053587- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e67fFind a Tender
- Performance terms
Service management and key performance indicators are a requirement for this contract and are as described in the ITT pack.
Publisher note: The ITT documents can be found on eTender Wales (https://etenderwales.bravosolution.co.uk/web/login.shtml) reference ITT Code: itt_115867 - Provision of Gate Lines and Platform Validators and Associated Installation and Maintenance Services. The final estimated contract value is difficult to calculate due to several variables as may arise over the contract term e.g. changes to Station Gateline Strategy, available funding for future phases and potential for new stations etc. The Authority estimates the contract value to range between GBP 10m and GBP 25m including the provisions to extend. Figures quoted are excluding VAT. A Prior Information Notice was dispatched on Sell2Wales (WA Ref:146390) on the 28/11/25. (WA Ref:155336)
How it was run
Official notice- Submission deadline
- 11 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Mar 2025, 12:00 GMT
- Deposits and guarantees
- As per ITT document pack.
Timeline
28 Mar 2025 → 3 Sept 2025 · 3 dates- Bids opened28 Mar 2025, 12:00 GMT
- Submission deadline11 Apr 2025, 12:00 BST
- Notice published3 Sept 2025, 14:40 BST
Notice history
2 events · 3 releases on Find a Tender · since 6 Mar 2025- Deadline moved to 11 Apr 2025, 12:00 BST6 Mar 2025, 14:31 GMT+14 days · was 28 Mar 2025, 12:00 GMT
- Status changed to complete3 Sept 2025, 14:40 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Mar 2025 | 11 Apr 2025 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Mar 2025 | 11 Apr 2025 | +14 d |
Closing date and time extended to allow more time for Bidders to respond.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Vix Technology UK Ltd | — | — | Awarded |
Contracts
Contract 053587-2025-1 · Vix Technology UK Ltd
- Signed
- 28 Aug 2025
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- VIX TECHNOLOGY UK LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria