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Published 29 Jun 2023, 10:24 BST

Official UK procurement notice

Provision of Gas Servicing, Maintenance and Reactive Repair Services

Official notice

Authority: Borough Council of Calderdale (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE44)
Published estimate£500,000≈ £100k / year
Submissions closed 31 Jul 2023awarded 2 Oct 2023
Awarded to SAYES SERVICE LIMITED
Contract term 5 yrsends 30 Sept 2028 · extension options published · starts 1 Oct 2023

What is being bought

Published requirement description

The Borough Council of Calderdale invites you to submit a Tender for the provision of gas servicing, maintenance and reactive repair services. The service and works included are planned maintenance inspections, servicing and reactive repair across the Council’s estate. The successful tenderer is required to carry out effective and efficient reactive repairs (24 hours a day / 7 days a week / 365 days a year) along with first-time fix rates whilst complying with all operational, health & safety, legal and environmental requirements. The specification document sets out the general requirements for all specified services, including the equipment required for annual servicing in order to understand the varied nature of the Council's varied equipment portfolio. Site visits are a condition of this tender and dates will be made available via the 'Messaging' section on YORtender.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£500,000
Contract period: 1 Oct 2023 – 30 Sept 2028 (5 yrs)
Delivery: Yorkshire & Humber · Calderdale
Extensions: The Contract may be extended for a maximum of two (2) years (either by one increment of twenty-four (24) months, or two increments of twelve (12) months each) .Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40%
  • Price: 60%
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Jun 2023, 10:24 BST
Last source update
22 Mar 2025, 14:34 GMT
Award evaluation window
31 Jul 2023 – …
FTS notice number
2025/S 000-010796
Classification (CPV)
Repair and maintenance services
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-03dd68 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
31 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
31 Jul 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

31 Jul 2023 → 22 Mar 2025 · 5 dates
  1. Submission deadline
    31 Jul 2023, 12:00 BST
  2. Bids opened
    31 Jul 2023, 12:00 BST
  3. Contract starts
    1 Oct 2023, 00:00 BST
  4. Bids must remain valid until
    29 Oct 2023, 23:59 GMT
  5. Notice published
    22 Mar 2025, 14:34 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Mar 2025, 14:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 contract exc. VAT
Bids received 6
Contracts signed 1latest 2 Oct 2023
Awarded toValueDateStatus
SAYES SERVICE LIMITED£500,000 †—Awarded

Contracts

  • Provision of Gas Servicing, Maintenance and Reactive Repair Services · SAYES SERVICE LIMITED

    Signed
    2 Oct 2023
    Value
    £500,000
    Period
    … – 30 Sept 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic———

Contracting authority & participating public bodies

The Borough Council of Calderdale

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 184 3147 61 Town Hall, Crossley Street, Halifax, Yorkshire & Humber, HX1 1UJContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • SAYES SERVICE LIMITEDAwarded supplier890 5149 08 Richardshaw Lane, Pudsey, Leeds, Pudsey, Yorkshire & Humber, LS28 6BRContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria