Official UK procurement notice
Provision of Family Group Decision Making and Associated Support Services to Families, Children and Young People
Authority: West Lothian Council (Local council)
Children and Young People are one of the most vulnerable groups in our society and the council has a responsibility, in conjunction with partners to act in the best interests of the Child or Young Person to ensure their wellbeing. The Children and Young People Scotland act 2014 sets out that relevant services in relation to Children at risk of becoming looked after be made available. It has been recognized that this service will be required to be procured on a long-term basis as a specific requirement is that the FGC coordinator is independent. It is therefore considered that a contract of 4 years plus up to 48 months extension is considered.
What is being bought
Published requirement descriptionChildren and Young People are one of the most vulnerable groups in our society and the council has a responsibility, in conjunction with partners to act in the best interests of the Child or Young Person to ensure their wellbeing.
The Children and Young People Scotland act 2014 sets out that relevant services in relation to Children at risk of becoming looked after be made available. Family Group Decision Making (FGDM) services are specifically cited as a relevant service under the 2014 Act (Relevant Services in relation to Children at Risk of Becoming Looked After etc.) Order 2016.
FGDM is a strength based, solution-focused model (rather than a deficit-based problem-focused one). It is recognised that families have the ability to identify their own solutions to the challenges they face. Recognising and developing supportive relationships within families to meet the needs of the child are fundamental to family decision making services. Family Group Conference (FGC) is one of the main practices within FGDM.
The service will be provided on a referral basis for the provision of
Family Group Decision Making including pre and post Family Group Conferencing and support.
It is expected that the service will support approximately 70 families per year.
It has been recognized that this service will be required to be procured on a long-term basis as a specific requirement is that the FGC coordinator is independent. It is therefore considered that a contract of 4 years plus up to 48 months extension is considered.
CPV: Health and social work services · Social work and related services
The lotProcurement structure
single lot · value publishedLot #1The service will be provided on a referral basis for the provision of Family Group…CancelledRenewalPublished value£1,600,000
The service will be provided on a referral basis for the provision of Family Group Decision Making including pre and post Family Group Conferencing and support.
It is expected that the service will support approximately 70 families per year.
It has been recognized that this service will be required to be procured on a long-term basis as a specific requirement is that the FGC coordinator is independent. It is therefore considered that a contract of 4 years plus up to 48 months extension is considered.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Technical & professional ability
In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only whereby price is fixed. Utilising the flexibility of the Light Touch Regime with regard to the award criteria, those providers who are prepared to accept the Council’s fixed budget will score 30% Those providers who are not prepared to accept the Council’s fixed budget will score 0% The Quality weighting will be 70%
Minimum: Requirement to evidence current or previous delivery of Family group decision making and family group conferencing services for children families and young people. Organisations must have competent and up to date Adult and child protection polices which must be submitted. This …
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Dec 2022, 15:54 GMT
- Last source update
- 14 Dec 2022, 09:20 GMT
- Award evaluation window
- 24 Jan 2023 – …
- Authority reference
CC12448- FTS notice number
2022/S 000-035310- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038d19Find a Tender
- Performance terms
The provider must follow the requirements set out in the service specification and comply with all statutory requirements in the delivery of the service. This is regarded as a mandatory requirement. Notwithstanding any conditions agreed in the service specification, all terms and conditions set out in the main full contract will apply.
Publisher note: CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. Additional Information within the ITT for Quality Management and Health and Safety requirements can be found at the following link : https://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules The HSE website will be checked for breaches. Should West Lothian Council's Health and Safety team not be satisfied with the outcome your tender will be rejected. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. For further information regarding regulated procurements please refer to Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015. Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: The value for this contract is below 4m GBP. Whilst a Community Benefits Clause is not incorporated, where bidders include any Community Benefits within their submission, these will be accepted by the council via the contract variation process and the service provider will be expected to deliver as part of the contract. (SC Ref:716839)
How it was run
Official notice- Submission deadline
- 24 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 24 Jan 2023, 12:00 GMT
Timeline
14 Dec 2022 → 1 Apr 2023 · 4 dates- Notice published14 Dec 2022, 09:20 GMT
- Submission deadline24 Jan 2023, 12:00 GMT
- Bids opened24 Jan 2023, 12:00 GMT
- Contract starts1 Apr 2023, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled14 Dec 2022, 09:20 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sherriff CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria