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Published 16 Jun 2021, 11:34 BST

Official UK procurement notice

Provision of External Audit & Taxation Services to Jigsaw Homes Group.

Official notice

Authority: Jigsaw Homes Group (Public body)

ServicesOpen procedure
Published estimate£1,100,000≈ £367k / year
Submissions closed 27 Jul 2021
Contract term 3 yrsends 5 Oct 2024 · extension options published · starts 6 Oct 2021

What is being bought

Published requirement description

Jigsaw Homes Group is inviting tenders for the provision of external audit and taxation services.

The Group’s Risk & Audit Committee has reviewed the Group’s approach to the provision of external audit. The results of this review are that:

  • The Group wishes to ensure that the external audit function is suitably robust and able to meet the needs of one of the largest housing groups in the North West;
  • The Group is seeking to appoint a firm which is committed to working with us to provide levels of assurance to the Risk & Audit Committee and the Group Board that acknowledge our size, geographic spread and diverse activity.
  • The Group believes it can deliver better value for money from procuring external audit and taxation services from the same supplier.
  • The Group is looking for a partner who can provide benchmarking and added value to the Group

CPV: Accounting and auditing services · Accounting, auditing and fiscal services

The lotProcurement structure

single lot · value published
Lot #1Jigsaw Group is inviting tenders for the provision of external audit and taxation servicesRenewal 3 yrsPublished value£1,100,000

Jigsaw Group is inviting tenders for the provision of external audit and taxation services.

Any professional firm looking to tender for the provision of external audit and taxation services should address the following requirements.

The firm should be able to be objective in the performance of its duties by complying with the following requirements;

  • No relationship exists between any board/staff members of the Group (including subsidiaries) and the audit firm’s staff that might undermine the objectivity or independence of the audit.
  • No current member of the audit firm’s staff is presently a board or staff member at Jigsaw.
  • The audit firm does not provide other services to Jigsaw that might undermine the objectivity or independence of the audit.
  • The firm should be able to demonstrate that it has relevant experience in the social housing sector and has the necessary, locally based resources to carry-out the audit, taking into account the size, location and nature of the audit. As part of the tender document, the firm is to provide full details of the office and the proposed team (demonstrating social housing experience and expertise) to provide the service and which other social housing clients the team serves. Jigsaw may require the firm to provide contact details to allow it to take references.
  • The audit must be carried out in accordance with up to date auditing standards, any code of practices relevant for registered providers, and comprises such examination of the financial statements, underlying records and control systems as is necessary to reach an opinion of the financial statements. The appointed firm may wish to liaise with the internal audit team and place reliance on their work where appropriate.
Contract period: 6 Oct 2021 – 5 Oct 2024 (3 yrs)
Delivery: North West · Jigsaw Homes Group Cavendish 249 Cavendish Street Ashton – under – Lyne Lancs OL6 7AT
Extensions: It is envisaged that with any growing organisation there may be the requirement for the provision of specialist ongoing ad-hoc advice on for example corporation tax and VAT planning opportunities. It is appreciated that the scope of such advice falls outside of this tender, but firms are actively encouraged to highlight specific areas of professional expertise where it believes it can add real value to Jigsaw. · Jigsaw Homes Group have sole discretion to review and extend the contract for up to 3 years.Variant bids: not allowedElectronic catalogue: required

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 60%Social value: 5%
Published sub-criteria (6)
  • Resource: 15%
  • Innovation & Added Value: 5%
  • Services Delivery: 10%
  • Reporting: 5%
  • price: 60%
  • Social Value: 5%
Published award criteria (6)
  • Resource: 15%
  • Innovation & Added Value: 5%
  • Services Delivery: 10%
  • Reporting: 5%
  • Social Value: 5%
  • Price: 60%
Conditions of participation1
  • Suitability
    • The Group wishes to ensure that the external audit function is suitably robust and able to meet the needs of one of the largest housing groups in the North West;
    • The Group is seeking to appoint a firm which is committed to working with us to provide levels of assurance to the Risk & Audit Committee and the Group Board that acknowledge our size, geographic spread and diverse activity.
    • The Group believes it can deliver better value for money from procuring external audit and taxation services from the same supplier.
    • The Group is looking for a partner who can provide benchmarking and added value to the Group
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
16 Jun 2021, 11:34 BST
Last source update
16 Jun 2021, 11:34 BST
Award evaluation window
27 Jul 2021 – …
Authority reference
JHG27072021-PEATS
FTS notice number
2021/S 000-013586
Classification (CPV)
Accounting and auditing servicesAccounting, auditing and fiscal services
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-02bc85 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Bidders will be required to produce;

Audit

  • Certification of the annual Jigsaw treasury vehicle SOCI and SOFP aggregation and associated borrower group covenant calculations. Please note that Jigsaw will prepare the aggregation and borrower group covenant calculations based on the relevant entities annual audited financial statements.
  • Management letter to the board.
  • Interim audit report.
  • Attendance at least the quarterly meetings of the Risk & Audit Committee.

Taxation Services

  • Preparation of the relevant taxation calculations and disclosure for inclusion in the financial statements.
  • Preparation and filing of the Group’s annual corporation tax returns to HMRC

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=223136. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:223136)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8761 ↗

Submission deadline
27 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Jun 2021 → 6 Oct 2021 · 4 dates
  1. Notice published
    16 Jun 2021, 11:34 BST
  2. Submission deadline
    27 Jul 2021, 12:00 BST
  3. Bids opened
    27 Jul 2021, 12:00 BST
  4. Contract starts
    6 Oct 2021, 00:00 BST

Contracting authority & participating public bodies

Jigsaw Homes Group

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Cavendish 249, Cavendish Street, Ashton-under-Lyne, North West, OL6 7ATContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria