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Provision of Electronic Patient Record System - Mental Health

Medical software package
Yorkshire & Humber (UKE44)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: South West Yorkshire Partnership NHS Foundation Trust: "Provision of Electronic Patient Record System - Mental Health". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthoritySouth West Yorkshire Partnership NHS Foundation TrustScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: South West Yorkshire Partnership NHS Foundation Trust
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for South West Yorkshire Partnership NHS Foundation Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3Bids / Report
33.3% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 10 active published awards; 9 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthoritySouth West Yorkshire Partnership NHS Foundation Trust
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published21 Jan 2026, 17:12 GMT
Last source update21 Jan 2026, 17:12 GMT
Recurring procurementNot published
ClassificationMedical software package
Delivery area
Yorkshire & Humber (UKE44)
OCIDocds-h6vhtk-060b9d
What is being bought
Provision of Electronic Patient Record System for Mental Health Services
What changed
From the official release history
  1. Status changed to complete
    21 Jan 2026, 17:12 GMT
  2. Official notice release published
    21 Jan 2026, 17:12 GMT
  3. Buyer information updated
    21 Jan 2026, 17:12 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    Provision of Electronic Patient Record System for Mental Health Services
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    21 Jan 2026, 17:12 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 20 Jan 2026, 00:00 GMT · Not published
Commercial outcome and competition
Awards
THE PHOENIX PARTNERSHIP (LEEDS) LTD
Not published · Not published · active
Contracts
Contract
Not published · signed 20 Jan 2026, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

South West Yorkshire Partnership NHS Foundation Trust

Contracting authority GB-FTS-101569
View buyer profile

  • South West Yorkshire Partnership NHS Foundation Trust
    buyer
    reviewBody

    Ouchthorpe Lane, Wakefield, UKE45, WF1 3SP
    gary.garvey@swyt.nhs.uk
    +44 1226644048

  • THE PHOENIX PARTNERSHIP (LEEDS) LTD
    supplier

    04077829
    129 Low lane, Leeds, UK, LS18 5PX
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleSouth West Yorkshire Partnership NHS Foundation Trust has two existing contracts in place for the provision of Electronic Patient Record (EPR) systems. One contract is due to expire on 21 February 2026, while the other 31 May 2028. The Trust is planning a fully compliant competitive procurement, to be undertaken collaboratively with other NHS Trusts across the South and West Yorkshire region, for the future provision of an Electronic Patient Record System.<br/><br/>In order to facilitate a single aligned procurement and avoid fragmentation of approach, the Trust proposes to extend the EPR contract due to expire on 20 February 2026 by a period of two years. This extension is intended solely to align contract end dates and to provide sufficient time for the completion and implementation of the planned collaborative procurement.<br/><br/>The Trust considers that the proposed modification is permitted under Regulation 72(1)(b) and/or Regulation 72(1)(c) of the Public Contracts Regulations 2015. The EPR system is business-critical and integral to the Trust’s clinical and operational functions. A change of supplier during this interim period would present significant operational risk, including risks associated with system transition, data migration, interoperability and user retraining, and would result in disproportionate cost and disruption.<br/><br/>The extension is time-limited, does not materially alter the scope or nature of the services, and does not provide for any automatic further extension. The Trust will proceed with a competitive procurement for the replacement contract.