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Official procurement procedure

Provision of Electronic Document and Records Management (EDRM) System

Document management services
Document management software package
Document management system
+1 more
Wales (UKL17)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Tai Tarian Ltd: "Provision of Electronic Document and Records Management (EDRM) System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityTai Tarian LtdScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Tai Tarian Ltd
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Tai Tarian Ltd. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6.4Bids / Report
15% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 20 active published awards; 20 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityTai Tarian Ltd
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published5 May 2023, 11:54 BST
Last source update5 May 2023, 11:54 BST
Recurring procurementNot published
ClassificationDocument management services, Document management software package, Document management system, Records management
Delivery area
Wales (UKL17)
OCIDocds-h6vhtk-03c6a9
What is being bought
As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full, comprehensive and native to Microsoft Office 365 Electronic Document and Records Management (EDRM) System to include (but not be limited to): - Change Management support to ready our business for the change and embed the solution to become business as usual. - Implementation (where appropriate) of the new system into our business. - A training package for all Tai Tarian staff. - Migration and cleansing of documents from our file shares and existing system.
What changed
From the official release history
  1. Status changed to complete
    5 May 2023, 11:54 BST
  2. Official notice release published
    5 May 2023, 11:54 BST
  3. Buyer information updated
    5 May 2023, 11:54 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations. The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location. The Contract will be awarded for a period of 5 years, with an option to extend for a further 5 x 1 year periods. The system will be expected to support approximately 550 users. Further information is included in the Invitation to Tender.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    5 May 2023, 11:54 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 16 Mar 2022, 00:00 GMT · £478,870
Commercial outcome and competition
Awards
TSG Ltd
Not published · Not published · active
Contracts
Contract
£478,870 · signed 16 Mar 2022, 00:00 GMT · active
Bid statistics
bids: 5 (lot 1)
electronicBids: 5 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 5 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Tai Tarian Ltd

Contracting authority GB-FTS-23962
View buyer profile

  • Tai Tarian Ltd
    buyer

    Ty Gwyn, Brunel Way, Baglan Energy Park, Neath, UK, SA11 2FP
    procurement@taitarian.co.uk
    +44 1639505890

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501

  • TSG Ltd
    supplier

    1 Gosforth park, newcastle, newcastle, UK, NE128ET
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published