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Find a TenderPlanned procurementPreliminary market engagement notice
Published 3 Mar 2026, 16:02 GMT

Official UK procurement notice

Provision of Database for Deaths and Serious Injury

Official notice Competition analysis

Authority: COLLEGE OF POLICING LIMITED (Education)

ServicesBelow thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 3 yrsends 29 Jun 2029 · starts 30 Jun 2026

What is being bought

Published requirement description

The College of Policing is seeking information from suppliers to better understand the market capabilities and potential solutions for developing a national Lessons Learned database.

This initiative follows the government's announcement in October

2024 that the College will create a system to capture, integrate and share learning arising from investigations into deaths or serious injury (DSI) following police contact or pursuits.

Through this RFI, the College aims to explore secure database solutions that integrate with public-facing websites. We are also seeking to understand suppliers' capabilities in evaluating and developing AI tools and models for two purposes: first,

to generate accurate Incident Learning Summaries (ILS) that describe official reports into death and serious injury cases; and second, to support automated data ingestion that enables resources on specific websites (such as coroners reports) to

be scraped, relevant data to be transformed, validated and imported automatically into the database, reducing the need for manual entry. These requirements are detailed further below.

This RFI is an information gathering exercise, not a formal tender. Supplier responses will help refine the College's requirements and procurement approach for a future tender.

CPV: Added-value database services · Administration software package · Database software development services · Database software package · Database-management system · IT software package · License management software package · Multimedia software development services · Platform interconnectivity software package · Software development services suites · Software package suites · System management software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 3 yrsSMEVCSE
Contract period: 30 Jun 2026 – 29 Jun 2029 (3 yrs)
Delivery: UKEligibility: SME eligibleVCSE eligible
48211000 Platform interconnectivity software package48218000 License management software package48219300 Administration software package48422000 Software package suites48517000 IT software package48611000 Database software package

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How COLLEGE OF POLICING LIMITED buys Programming services of packaged software products (CPV 7221), and who usually turns up

COLLEGE OF POLICING LIMITED’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Programming services of packaged software products (CPV 7221) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerCOLLEGE OF POLICING LIMITED · all categories
The marketProgramming services of packaged software products (CPV 7221)
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 10 of 18 known-size awards · market: CPV 7221 · West Midlands (authority’s region), n=34
56%32%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Here, local means registered in West Midlands (authority’s region).

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 7 of 8 known-location awards · market: CPV 7221 · West Midlands (authority’s region), n=40
88%5%

Most of this buyer’s recorded winners are registered in West Midlands.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the deadline to the first award notice, on competitions that published both dates.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 7 decided notices · market: CPV 7221 · UK-wide, n=59
27 days49 days

Half of these awards were announced within 27 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

Both shares are minimums: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: at least 13 of 29 procurements with awards had no recorded rival · market: CPV 7221 · West Midlands (authority’s region), n=57
45%51%

Direct awards or one recorded bid are common here. Check the route before spending time on a bid.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer7 lots with bid counts · all categories
14% had one bid
The market5 lots with bid counts · CPV 7221 · West Midlands (authority’s region)
0% had one bid
Buyer / market · select a colour for counts
1 bid14% / 0%
Buyer: 1 of 7 lots with published bid counts. Market: 0 of 5 lots with published bid counts.
2–357% / 40%
Buyer: 4 of 7 lots with published bid counts. Market: 2 of 5 lots with published bid counts.
4–614% / 40%
Buyer: 1 of 7 lots with published bid counts. Market: 2 of 5 lots with published bid counts.
7+14% / 20%
Buyer: 1 of 7 lots with published bid counts. Market: 1 of 5 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer9 lots with estimate and award · all categories
33% below estimate
The market56 lots with estimate and award · CPV 7221 · UK-wide
46% below estimate
Buyer / market · select a colour for counts
Below estimate33% / 46%
Buyer: 3 of 9 lots with an estimate and award. Market: 26 of 56 lots with an estimate and award.
Within ±2%22% / 34%
Buyer: 2 of 9 lots with an estimate and award. Market: 19 of 56 lots with an estimate and award.
Above estimate44% / 20%
Buyer: 4 of 9 lots with an estimate and award. Market: 11 of 56 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 722136 monthsSME suitableEstimate not published
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 76 past lots.

A forecast, not a list of bidders.

—No model forecast yet7% single-bid risk
Past bids on 76 similar lots
1 bid7%
5 of 76 similar past lots received 1 bid (7%).
2–325%
19 of 76 similar past lots received 2–3 (25%).
4–632%
24 of 76 similar past lots received 4–6 (32%).
7+37%
28 of 76 similar past lots received 7+ (37%).
Comparable past lots usually drew 5 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Estimate not published
The buyer published no estimate for this lot, so there is nothing to forecast against. A price prediction here would be a number about a number we do not have.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Mar 2026, 16:02 GMT
Last source update
3 Mar 2026, 16:16 GMT
Authority reference
COP46_2025
FTS notice number
2026/S 000-019162
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Added-value database servicesAdministration software packageDatabase software development servicesDatabase software packageDatabase-management systemIT software packageLicense management software packageMultimedia software development servicesPlatform interconnectivity software packageSoftware development services suites
+2 moreSoftware package suitesSystem management software package
Delivery area
UK
Official registry OCID
ocds-h6vhtk-066162 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

3 Mar 2026 → 30 Jun 2026 · 3 dates
  1. Planning notice published231 days ago
    3 Mar 2026, 16:02 GMT
  2. Market engagement216 days ago
    17 Mar 2026, 23:59 GMT

    The College is inviting suppliers, as part of this RFI - to review the documentation, scope of the requirement and provide answers to the questions asked and estimated pricing.

    The timetable is within the documentation and we invite clarification questions during the allocated period.

    Supplier can view the RFI opportunity here homeoffice.app.jaggaer.com/go/63328537019CB472A4E3 ↗

    If you are not register on the Home Office e-Souring Suite you can register here to view and or participate in the RFI opportunity

    homeoffice.app.jaggaer.com/esop/toolkit/registr… ↗

    We look forward to receiving your RFI responses.

  3. Contract starts113 days ago
    30 Jun 2026, 00:00 BST

Notice history

5 events · 5 releases on Find a Tender · since 3 Mar 2026
  1. Preliminary market engagement notice published
    3 Mar 2026, 16:02 GMT
    UK2
  2. Preliminary market engagement notice published
    3 Mar 2026, 16:03 GMT
    UK2
  3. Preliminary market engagement notice published
    3 Mar 2026, 16:08 GMT
    UK2
  4. Preliminary market engagement notice published
    3 Mar 2026, 16:14 GMT
    UK2
  5. Preliminary market engagement notice published
    3 Mar 2026, 16:16 GMT
    UK2
Published amendments (3)

None

RFI link

Contract Duration (Estimated)

Routine re-releases (5)
  • 2026-03: 2 releases · 3 Mar 2026, 3 Mar 2026

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

COLLEGE OF POLICING LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: 08235199 · GB-PPON: PJNL-2763-PVHM Leamington Road, Coventry, West Midlands, CV8 3ENContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure