Find a TenderAwarded
Published 24 Oct 2023, 15:52 BST

Official UK procurement notice

Voluntary Community and Social Enterprise (VCSE) Sector Commissioning 2023 - Phase 3

Official notice

Authority: The Royal Borough of Kingston upon Thames (Local council)·Consortium: 2 public authorities

7 lotsServicesOpen procedure
Published estimate£5,305,000envelope for 7 lots
Submissions closed 22 Nov 2023awarded 15 Feb 2024
Awarded to Kingston Citizens Advice +4 more6 awards
Contract term 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought7 lots · detail below

Published requirement description

The Voluntary, Community and Social Enterprise Sector (VCSE) plays a vital role in Kingston supporting some of the borough’s most vulnerable residents. The sector has played a crucial role in the Kingston Covid response and continued funding of local Voluntary Community Sector organisations is an important part of ensuring the Authority has an effective approach to early help and prevention. These proposals build on learning from the Covid response, the priorities of the Communities Taskforce, the recommendations from Seizing the Moment, and sector best practice. The service priorities, specification requirements and monitoring approach have been co-designed with the sector.

A phased approach to the commissioning process has been adopted, with contracts falling into earlier Phase 1 and 2 contracts, this Phase 3, and the remaining contracts into further phases during 2024.

This procurement exercise is in relation to Phase 3 only.

There are seven (7) proposed commissioning themes in Phase 3. Each commissioning theme has lots which indicate the type of service provision required. This assists us in focussing our intentions into areas of need.

Potential providers may bid for one or more theme lots within the overarching commissioning themes. Providers must be capable of providing all elements within a theme lot.

Theme lots will not be further divided.

The Authority is using an Open Procedure for this procurement of services categorised as ‘social and other specific services’ under Schedule 3 of Regulations. This procurement exercise will therefore be subject to the Light Touch Regime (LTR) under Regulations 74 to 77 as set out in the Regulations.

Contract Term: Initial Term of 3 years with option to extend by two further periods of up to 12 months each. (3+1+1 = 5 years).

CPV: Health and social work services · Transport services (excl. Waste transport)

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£5,305,000 together) · same evaluation weights on every lot
Lot #1Specialist IAG and Services to Support the Single Homeless PathwayAwardedRenewal 3 yrsPublished value£450,000

The Single Homeless Pathway is to be recommissioned as a Specialist Information, Advice and Guidance (IAG) and Services to support the Single Homeless Pathway. It will be referred to as the Single Homeless Pathway for simplicity throughout this specification.

The Single Homeless Pathway was intended to deliver service improvement, with better value and aligned outcomes for single homeless people. This included those with ’no fixed abode’, sleeping rough or at risk of rough sleeping and those threatened with homelessness.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed
Lot #2Provision of Core Information, Advice and GuidanceAwardedRenewal 3 yrsPublished value£1,210,000

Information, Advice, and Guidance (IAG) refers to a comprehensive range of services and support that aims to provide individuals with accurate, relevant, and personalised information, advice, and guidance to help them make informed decisions about various aspects of their lives.

IAG services are often offered by organisations, agencies, or professionals in fields such as education, employment, career development, social services, and more. The goal of IAG is to empower individuals to make choices that align with their goals, needs, and aspirations. The components of IAG entail:

Information: Providing factual and up-to-date knowledge on a specific subject or topic. This could include details about available options, resources, services, regulations, and opportunities.

Advice: Offering recommendations, insights, and expert opinions based on the individual's situation and circumstances. Advice is tailored to help individuals understand the implications of their decisions and explore potential paths.

Guidance: Assisting individuals in navigating complex situations, processes, or decision-making scenarios. Guidance involves helping individuals assess their options, weigh pros and cons, and choose a course of action that aligns with their goals.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed
Lot #3Provision of Core Information Advice and Support for Older PeopleAwardedRenewal 3 yrsPublished value£450,000

Information, Advice, and Guidance (IAG) refers to a comprehensive range of services and support that aim to provide individuals with accurate, relevant, and personalised information, advice, and guidance to help them make informed decisions about various aspects of their lives.

IAG services are often offered by organisations, agencies, or professionals in fields such as education, employment, career development, social services, and more.

The goal of IAG is to empower individuals to make choices that align with their goals, needs, and aspirations.

Components of IAG entail:

Information: Providing factual and up-to-date knowledge on a specific subject or topic. This could include details about available options, resources, services, regulations, and opportunities.

Advice: Offering recommendations, insights, and expert opinions based on the individual's situation and circumstances. Advice is tailored to help individuals understand the implications of their decisions and explore potential paths.

Guidance: Assisting individuals in navigating complex situations, processes, or decision-making scenarios. Guidance involves helping individuals assess their options, weigh pros and cons, and choose a course of action that aligns with their goals.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed
Lot #4Specialist IAG Services Relating to the delivery of the Warm Homes, Better Health, Home Visiting SchemeCancelledRenewal 3 yrsPublished value£195,000

In recent years, as a consequence of Cost of Living pressures, the Warm Home, Better Health service has been supporting more people across the borough, those of which are from vulnerable groups. The service is expected to support these residents to tackle fuel poverty and take control of their lives.

The overall objectives of the service is:

  • To reduce ill health and excess winter mortality associated with cold homes through improving the energy efficiency of homes of people at risk of experiencing fuel poverty;
  • Provide measures and innovation to support Kingston councils’ sustainability goals;
  • To improve health and wellbeing of vulnerable residents through raising awareness and providing relevant prevention information, signposting, and referrals;
  • To alleviate fuel poverty in income poor households by offering tailored energy efficiency advice, energy efficiency measures and assisting with completing grant applications;
  • To support the Councils’ climate emergency strategies and objectives through delivering a number of energy saving small measures outlined in the service specification;
  • To reduce the effect of extreme social isolation on people living in Kingston, and
  • Improve the quality of life for people who use their service.
Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed
Lot #5Provision of Adult Social Care TransportAwardedRenewal 3 yrsPublished value£935,000

The aim of this outcome-based specification is to ensure people in Kingston are socially connected, are able to meaningfully contribute to their community, and can access the practical support they need to maintain their independence.

The Royal Borough of Kingston upon Thames aims to procure a passenger-oriented Adult Social Care Community Transport model - one where the Provider delivers a service that is personable, helpful, and committed to passenger safety. The Council also aims to commission a Provider that delivers value for money, works cooperatively with the Council through consistent, proportionate performance and contract management arrangements and ensures that maximum community benefits are achieved through this 3-year + 1-year + 1-year contract.

The Council aims to implement a Single / Lead Provider model, where one Provider will ensure all aspects of the service specification and strategic objectives are achieved; if not deliverable as a stand alone provider then through subcontracting and / or other mechanisms in partnership with local providers.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed
Lot #6Older People Prevention and Community SupportAwardedRenewal 3 yrsPublished value£630,000

he aim of this outcome based specification is to ensure people in Kingston are socially connected and resilient and are able to meaningfully contribute to their community, and can access the practical support they need to maintain their independence.

The Council aims to deliver value for money, establish consistent, proportionate performance and contract management arrangements and ensure that the maximum community benefits are achieved through the award of this 3 years + 1 year + 1 year contract.

The approach adopted by the commissioner is to work with the successful Provider to agree key outcomes from this new service, rather than being prescriptive about exactly how the service should be delivered. This approach aims to promote creative and innovative ways of working that are flexible and responsive in order to meet the diverse range of fluctuating nature of service user needs.

The expectation is that, following the contract award, the council will use the Mobilisation period to collaborate with the chosen Provider to plan and trial new ways of working and practice, explore new solutions and develop new models of service delivery to reflect emerging needs. This collaboration will include agreeing outcomes and key performance indicators.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed
Lot #7Respite ServicesAwardedRenewal 3 yrsPublished value£1,435,000

Respite refers to a period of temporary relief or rest for individuals who are caregivers for someone else, often family members or friends caring for a loved one with a disability, chronic illness, or special needs. Caregiving can be emotionally and physically demanding, and respite offers caregivers an opportunity to take a break from their caregiving responsibilities.

During a respite period, the primary caregiver may have the chance to step away from their caregiving role and attend to their own needs, engage in self-care activities, or simply take time for personal rest and rejuvenation. Respite can vary in duration, ranging from a few hours to several days or weeks, depending on the needs of the caregiver and the availability of alternative care arrangements.

Respite care can be provided in various settings, including:

In-home Respite: Trained caregivers or volunteers come to the care recipient's home to provide care while the primary caregiver takes a break.

Adult Day Care Centers: Care recipients can attend daycare centres designed for adults during the day, allowing the caregiver to have some time off.

Residential Respite: Care recipients may temporarily stay in a facility, such as a nursing home or assisted living facility, for a short period while the caregiver takes a break.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: London
Extensions: Option to extend for two further periods of up to 12 month each. (1+1)Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 75%Price: 25%
Published award criteria (2)
  • Quality: 75
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Oct 2023, 15:52 BST
Last source update
7 May 2024, 10:43 BST
Award evaluation window
22 Nov 2023 – …
Authority reference
DN693928
FTS notice number
2024/S 000-014468
Classification (CPV)
Health and social work servicesTransport services (excl. Waste transport)
Delivery area
London (UKI63)
Official registry OCID
ocds-h6vhtk-040ea5 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
22 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
22 Nov 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

22 Nov 2023 → 7 May 2024 · 4 dates
  1. Submission deadline
    22 Nov 2023, 12:00 GMT
  2. Bids opened
    22 Nov 2023, 12:00 GMT
  3. Contract starts
    1 Apr 2024, 00:00 BST
  4. Notice published
    7 May 2024, 10:43 BST

Notice history

2 events · 2 releases on Find a Tender · since 7 May 2024
  1. Status changed to complete
    7 May 2024, 10:43 BST
  2. Buyer details updated
    7 May 2024, 10:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £5,107,2166 contracts exc. VAT
Bids received 8
Contracts signed 6latest 15 Feb 2024

1 further award records carry no date or value.

Contracts

  • Provision of Core Information, Advice and Guidance · Kingston Citizens AdviceSME

    Signed
    15 Feb 2024
    Value
    £1,210,000
    Period
    … – 31 Mar 2027
    Status
    active
  • Provision of Core Information Advice and Support for Older People · StaywellSME

    Signed
    15 Feb 2024
    Value
    £450,000
    Period
    … – 31 Mar 2027
    Status
    active
  • Provision of Adult Social Care Transport Services · RakatSME

    Signed
    15 Feb 2024
    Value
    £935,000
    Period
    … – 31 Mar 2027
    Status
    active
  • Older People Prevention and Community Support · StaywellSME

    Signed
    15 Feb 2024
    Value
    £630,000
    Period
    … – 31 Mar 2027
    Status
    active
  • Respite Services · EnhanceAbleSME

    Signed
    15 Feb 2024
    Value
    £1,432,216
    Period
    … – 31 Mar 2027
    Status
    active
  • Specialist IAG and Services to support the Single Homelessness Pathway · Kingston Churches Action on Homelessness (KCAH)SME

    Signed
    15 Feb 2024
    Value
    £450,000
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Specialist IAG and Services to Support the Single Homeless Pathway1bids———
2 · Provision of Core Information, Advice and Guidance1bids———
3 · Provision of Core Information Advice and Support for Older People2bids———
5 · Provision of Adult Social Care Transport1bids———
6 · Older People Prevention and Community Support1bids———
7 · Respite Services2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

The Royal Borough of Kingston upon Thames

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall 2, Kingston upon Thames, London, KT1 1EUContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.