Official UK procurement notice
Provision of comprehensive cleaning and exhauster services to the British High Commission Nairobi
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThe British High Commission Nairobi require cleaning of the internal and external areas to the required service standard at its office in Upper Hill Road, Gitanga Estate , Residence, and owned guard houses. The service provider must undertake routine cleaning, to ensure that the offices, toilets, shower rooms, kitchens, meeting areas, circulation areas, public areas and all other areas, furniture and fittings and equipment within the buildings are maintained to a high level of general cleanliness and remain presentable and fit for their intended purpose. The Service Provider must provide all equipment and materials required for the delivery of the cleaning services. Anti-bacterial products must be used for the cleaning of surfaces or fittings including but not limited to; telephone handsets, desks etc. The Service Provider will provide, on request, the deep cleaning of commercial kitchens
- The authority expects to re-tender this requirement around 12 Aug 2032, 23:59 BST.
- How the procedure runs: The tender process will be run as follows – Initial outline or draft tenders – Submission of initial tenders to ensure that they satisfy FCDOs requirements, are affordable and manage risks appropriately. Post tender clarification - post-tender clarification for the purposes of verifying the content of final tenders. Post tender negotiation - post-tender negotiation to improve the content of the highest scoring tender.
- No preliminary market engagement: No preliminary market enagagement was conducted as there were supplier who were identified
CPV: Building-cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£480,000
- Economic & financial standing
Satisfactory completion of all aspects of Qualifications. This includes:
- Acceptance of FCDO terms and conditions
- Satisfactory demonstration of financial health. The FCDO reserves the right to seek and act upon independent legal, financial or market advice to corroborate information provided or to assist in its evaluation; (if applicable)
- Declaration of non-canvassing and collusion
- Letter and declaration to accompany tenders
- Evidence of statutory documents (PIN certificate, Valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit, WIBA Insurance
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Commercial: allocated 40%
- Economic & financial standing
Satisfactory completion of all aspects of Qualifications. This includes:
- Acceptance of FCDO terms and conditions
- Satisfactory demonstration of financial health. The FCDO reserves the right to seek and act upon independent legal, financial or market advice to corroborate information provided or to assist in its evaluation; (if applicable)
- Declaration of non-canvassing and collusion
- Letter and declaration to accompany tenders
- Evidence of statutory documents (PIN certificate, Valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit, WIBA Insurance
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 12 Aug 2032
- First published
- 7 Sept 2026, 17:23 BST
- Last source update
- 23 Sept 2026, 16:58 BST
- Award evaluation window
- Submission end – 27 Nov 2026
- Authority reference
CPH14050-2027- FTS notice number
2026/S 000-084622- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-06f3f8Find a Tender
- How it runs
The tender process will be run as follows –
Initial outline or draft tenders – Submission of initial tenders to ensure that they satisfy FCDOs requirements, are affordable and manage risks appropriately.
Post tender clarification - post-tender clarification for the purposes of verifying the content of final tenders.
Post tender negotiation - post-tender negotiation to improve the content of the highest scoring tender.
How it was run
Official notice- Submission deadline
- 5 Oct 2026, 13:00 BST
- Clarification deadline
- 30 Sept 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Sept 2026 → 1 Mar 2027 · 6 dates- Tender notice published49 days ago7 Sept 2026, 17:23 BST
- Latest notice published33 days ago23 Sept 2026, 16:58 BST
- Clarification questions by26 days ago30 Sept 2026, 13:00 BST
- Submission deadline21 days ago5 Oct 2026, 13:00 BST
- Today26 Oct 2026
- Award decision expected byin 33 days27 Nov 2026, 23:59 GMT
- Contract startsin 126 days1 Mar 2027
Notice history
2 events · 2 releases on Find a Tender · since 7 Sept 2026- Tender notice published7 Sept 2026, 17:23 BSTUK4
- Tender notice published23 Sept 2026, 16:58 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender