Official UK procurement notice
Provision of Cleaning Services for temporary accommodation and Void Properties
Authority: West Dunbartonshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionWest Dunbartonshire Council (the Council) has a requirement for temporary accommodation and void accommodation to be cleaned to a set of requirements as outlined in the below specification. The efficient and effective turnaround of temporary accommodation is business critical. Delays can impact on income and the provision of emergency and temporary accommodation to allow the Council to meet its statutory homeless duties.
CPV: Cleaning services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Homeless PropertiesRenewal
The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.
Lot #2Void PropertiesRenewal
The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality: 50
- Service: 30
- Cost: 10
- price: 60
- Additional Social Benefits: 10
Published award criteria (5)
- Cost: 10%
- Quality: 50%
- Service: 30%
- Additional Social Benefits: 10%
- Price: 60
- Economic & financial standing
With reference to SPD questions:
4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate for Lot 1 an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 200,000 GBP, therefore a turnover of 400,000 GBP is required.
4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate for Lot 2 an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 200,000 GBP, therefore a turnover of 400,000 GBP is required.
Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.
- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.
- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.
- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.
WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Pa…
Minimum: Insurance Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below: - Employers Liability Insurance - 10 million GBP each and every claim… - Technical & professional ability
With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of delivering these services within Homeless and Void Properties or similar projects.
- Price carries 70 of 160 points: a 10% discount moves about 7 points. Quality carries 80 of 160: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Jun 2025, 11:41 BST
- Last source update
- 17 Jun 2025, 11:41 BST
- Award evaluation window
- 17 Jul 2025 – …
- Authority reference
2425-09- FTS notice number
2025/S 000-032871- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054e10Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29490. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The social benefit questionnaire must be completed and submitted within the tender response. (SC Ref:801682)
How it was run
Official notice- Submission deadline
- 17 Jul 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 17 Jul 2025, 12:00 BST
Timeline
17 Jun 2025 → 17 Jul 2025 · 3 dates- Notice published17 Jun 2025, 11:41 BST
- Submission deadline17 Jul 2025, 12:00 BST
- Bids opened17 Jul 2025, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dumbarton Sheriff Court and Justice of Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.