Provision of Cleaning Services for temporary accommodation and Void Properties

{
  "id": "032871-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-06-17T11:41:56+01:00",
  "ocid": "ocds-h6vhtk-054e10",
  "buyer": {
    "id": "GB-FTS-2840",
    "name": "West Dunbartonshire Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801682"
    }
  ],
  "tender": {
    "id": "2425-09",
    "lots": [
      {
        "id": "2",
        "title": "Lot 2 Void Properties",
        "status": "active",
        "renewal": {
          "description": "with the option to 2x12 month extensions."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties.  The provision of small household items may also be required in temporary accommodation.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Quality",
              "type": "quality",
              "description": "50%"
            },
            {
              "name": "Service",
              "type": "quality",
              "description": "30%"
            },
            {
              "name": "Additional Social Benefits",
              "type": "quality",
              "description": "10%"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "Lot 1 Homeless Properties",
        "status": "active",
        "renewal": {
          "description": "with the option of 2x12 month extensions."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties.  The provision of small household items may also be required in temporary accommodation.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "type": "quality",
              "description": "10%"
            },
            {
              "name": "Quality",
              "type": "quality",
              "description": "50%"
            },
            {
              "name": "Service",
              "type": "quality",
              "description": "30%"
            },
            {
              "name": "Additional Social Benefits",
              "type": "quality",
              "description": "10%"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "West Dunbartonshire Area"
        },
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "West Dunbartonshire Area"
        },
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "Provision of Cleaning Services for temporary accommodation and Void Properties",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2025-07-17T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "awardPeriod": {
      "startDate": "2025-07-17T12:00:00+01:00"
    },
    "description": "West Dunbartonshire Council (the Council) has a requirement for temporary accommodation and void accommodation to be cleaned to a set of requirements as outlined in the below specification. The efficient and effective turnaround of temporary accommodation is business critical. Delays can impact on income and the provision of emergency and temporary accommodation to allow the Council to meet its statutory homeless duties.",
    "tenderPeriod": {
      "endDate": "2025-07-17T12:00:00+01:00"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "Insurance\nQ4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:\n- Employers Liability Insurance - 10 million GBP each and every claim\nQ4B5.2\n- Public and Product Liability Insurance - 10 million GBP each and every claim\n- Professional Indemnity Insurance - 5 million GBP each and every claim",
          "appliesTo": [
            "supplier"
          ],
          "description": "With reference to SPD questions:\n4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate for Lot 1 an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 200,000 GBP, therefore a turnover of 400,000 GBP is required.\n4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate for Lot 2 an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 200,000 GBP, therefore a turnover of 400,000 GBP is required.\nRatios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.\n- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.\n- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.\n- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.\nWDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected."
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of delivering these services within Homeless and Void Properties or similar projects."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-2840",
      "name": "West Dunbartonshire Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKM81",
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "16 Church Street"
      },
      "details": {
        "url": "http://www.west-dunbarton.gov.uk/business/suppliers/procurement/",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "West Dunbartonshire Council"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "name": "Ellie Street",
        "email": "corporate.procurement@west-dunbarton.gov.uk",
        "telephone": "+44 1389737000"
      }
    },
    {
      "id": "GB-FTS-117302",
      "name": "Dumbarton Sheriff Court and Justice of Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dumbarton",
        "postalCode": "G82 1QL",
        "countryName": "United Kingdom",
        "streetAddress": "Sheriff Court House, Church Street"
      },
      "identifier": {
        "legalName": "Dumbarton Sheriff Court and Justice of Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29490. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe social benefit questionnaire must be completed and submitted within the tender response.\n(SC Ref:801682)",
  "initiationType": "tender"
}