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Published 25 Apr 2025, 10:05 BST

Official UK procurement notice

Provision of Cleaning Services for temporary accommodation and Void Properties

Official notice

Authority: West Dunbartonshire Council (Local council)

2 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM81)
Budget not disclosedValue not published
Submissions closed 27 May 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

West Dunbartonshire Council (the Council) has a requirement for temporary accommodation and void accommodation to be cleaned to a set of requirements as outlined in the below specification. The efficient and effective turnaround of temporary accommodation is business critical. Delays can impact on income and the provision of emergency and temporary accommodation to allow the Council to meet its statutory homeless duties.

CPV: Cleaning services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Homeless PropertiesCancelledRenewal

The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.

Delivery: Scotland · West Dunbartonshire Area
Extensions: with the option of 2x12 month extensions.Variant bids: not allowed
90910000 Cleaning services
Lot #2Void PropertiesCancelledRenewal

The Council is seeking to enter a two-year contract, with the option to extend by a further two x12 months, to appoint a suitably qualified provider(s) who is competent and capable to deliver provision of cleaning services to temporary accommodation and void properties. The provision of small household items may also be required in temporary accommodation.

Delivery: Scotland · West Dunbartonshire Area
Extensions: with the option to 2x12 month extensions.Variant bids: not allowed
90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 80Price: 70Social value: 10
Published sub-criteria (5)
  • Quality: 50
  • Service: 30
  • Cost: 10
  • price: 60
  • Additional Social Benefits: 10
Published award criteria (5)
  • Cost: 10%
  • Quality: 50%
  • Service: 30%
  • Additional Social Benefits: 10%
  • Price: 60
Conditions of participation2
  • Economic & financial standing

    With reference to SPD questions:

    4B.1.1 & 4B. 1.2 Turnover - supplier must demonstrate an annual turnover for each of the two previous years of greater than two times the annual contract value of contract on offer est. 500,000 GBP, therefore a turnover of 1,000,000 GBP is required.

    Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing.

    • (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.
    • (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.
    • (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

    WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

    Minimum: Insurance Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below: - Employers Liability Insurance - 10 million GBP each and every claim…
  • Technical & professional ability

    With reference to SPD question 4C.1, bidders will be required to provide 3 examples that demonstrate that they have the relevant experience and capacity of similar project types

What this means for your bid
  • Price carries 70 of 160 points: a 10% discount moves about 7 points. Quality carries 80 of 160: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Apr 2025, 10:05 BST
Last source update
3 Mar 2026, 16:11 GMT
Award evaluation window
27 May 2025 – …
Authority reference
2425-09
FTS notice number
2026/S 000-019156
Classification (CPV)
Cleaning services
Delivery area
Scotland (UKM81)
Official registry OCID
ocds-h6vhtk-050760 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:825422)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
27 May 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bids opened
27 May 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

27 May 2025 → 3 Mar 2026 · 3 dates
  1. Submission deadline
    27 May 2025, 12:00 BST
  2. Bids opened
    27 May 2025, 12:00 BST
  3. Notice published238 days ago
    3 Mar 2026, 16:11 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    3 Mar 2026, 16:11 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2

2 further award records carry no date or value.

Contracting authority & participating public bodies

West Dunbartonshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 16 Church Street, Dumbarton, Scotland, G82 1QLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumbarton Sheriff Court and Justice of Peace CourtReview body Dumbarton

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.