Find a TenderClosed
Published 4 Dec 2023, 14:44 GMT

Official UK procurement notice

Provision of Children and Families Disability Support Service

Official notice

Authority: Torfaen County Borough Council (Local council)

ServicesOpen procedure
Published estimate£975,000≈ £325k / year
Submissions closed 22 Jan 2024
Contract term 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

Torfaen County Borough Council are inviting tenders for the provision of a Children and Families Support Service in accordance with the tender documents enclosed.

The funding available for this service will be GBP195,000 per annum. There will be opportunities for spot purchase arrangements over the course of the contract.

The length of contract will be 3 years with an option to extend to a further period of 24 months.

CPV: Daycare services for handicapped children and young people · Health and social work services · Social work services

The lotProcurement structure

single lot · no lot value published
Lot #1The service specification has two clear themes as belowRenewal 3 yrs

The service specification has two clear themes as below. All elements of the provision must be registered with CSIW.

  1. Early years provision:

Providing two, two-hour sessions per day for at least 4 days per week. Each session is for 6 children and must meet the needs identified in their individual plan.

  1. Out of school activity provision as follows:

Weekly Saturday Short break provision from 9am – 4pm for 8 children per session on a rota basis.

Monthly Sunday Early Intervention service from 9.30am – 3.30pm for 8 children. This is on a rota basis dependent on need.

Some children staying from 4 to 8 years old; others stay until outcomes fulfilled.

A spot purchase arrangement for a weekday after school service. Provision twice a week for 2 hours per session for up to 5 children per session on a rota basis and dependant on need.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: Wales · Torfaen
Extensions: There is an option to extend the contract for a further period of up to 24 months in totaL.Variant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Dec 2023, 14:44 GMT
Last source update
4 Dec 2023, 14:44 GMT
Award evaluation window
22 Jan 2024 – …
Authority reference
T.4541
FTS notice number
2023/S 000-035666
Classification (CPV)
Daycare services for handicapped children and young peopleHealth and social work servicesSocial work services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-042179 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documents

Publisher note: The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration. NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means. Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council. E-Tender access information: — Go to https://supplierlive.proactisp2p.com/Account/Login You can access the opportunity by completing the following steps: If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register". — Registration should only be performed once for each Organisation. — If you think that someone in your Organisation may have already registered on this Portal then you must not register again. — Please contact the Primary Contact in order to arrange access to the Portal. An activation email will be sent to the email address of your primary contact. Click on the link contained within the email to activate your account. Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail. Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page; on page 8, create a new password. Click "Complete Registration" Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search" Identify the Opportunity with the title of “T.4541- Provision of Children and Families Disability Support Service” and click the White Arrow in a Blue Circle on the right-hand side of the line. Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search". You will now see that the “T.4541- Provision of Children and Families Disability Support Service “Opportunity has now changed to Private. Click the White Arrow in a Blue Circle. It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions. (WA Ref:136979)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
22 Jan 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Dec 2023 → 1 Apr 2024 · 4 dates
  1. Notice published
    4 Dec 2023, 14:44 GMT
  2. Submission deadline
    22 Jan 2024, 12:00 GMT
  3. Bids opened
    22 Jan 2024, 12:00 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST

Contracting authority & participating public bodies

Torfaen County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Pontypool, Wales, NP4 6YBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body LondonContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria