Official UK procurement notice
Provision of Bulk Fuel Supply Services at the British High Commission Lilongwe
Authority: Foreign, Commonwealth and Development Office (Central government)
Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery listed: Malawi (MW)
Published estimate£98,000≈ £98k / year · £98,000 inc. VAT
Submissions closed 3 Apr 2025
Contract term 1 yrends 30 Apr 2026 · up to 1 May 2026 with extensions · starts 1 May 2025
What is being bought
Published requirement descriptionProvision of Bulk Fuel Supply Services at the British High Commission Lilongwe for a period of 1+1+1 years.
CPV: Vehicle refuelling services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£98,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- METHODOLOGY: 1. Explain in detail, your approach and methodology to meeting all the services, including working methods on delivering Bulk diesel 50. Include your detailed sub-contract plan (sub-contracting may only be undertaken with the prior agreement of the Authority). 2. Please describe your approach and methodology for on-call delivery service or small works assignment that would come as part of this assignment. How much notice period required for on-call delivery service, emergency diesel supply and how will you ensure the quality of services provided
- RESOURCES: Give details of the resources you propose to use to service the Contract, including the number of staff you expect to use for providing the service. Where a sub-contracting approach is proposed, all information requested should be given in respect of the sub-contractor such as company/organisation name, the composition of the supply chain, indicating which member of the supply chain will be responsible for the elements of the requirement noting that ultimate responsibility will always rest with the Prime Contractor
- QUALITY MANAGEMENT: 1. Provide proposals for monitoring and reporting of KPIs as detailed in Section 4: Statement of Service Requirements and KPIs 2. Describe your customer liaison arrangement including procedures for dealing with complaints or problems, and escalation procedures, matrix and contact details
- COMPLIANCE: Please describe your system for continuous monitoring and reporting on the quality of service delivered. Include details of Quality Assurance procedures and Health & Safety standards. Please provide evidence of any international quality standards achieved or being sought e.g. ISO9000. Set out your plan for the training of staff to be employed on the Contract to enable them to perform the requirements as per Section 4: Statement of Service Requirements e.g. pre-deployment/Country specific training and continuous improvement training
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Mar 2025, 07:50 GMT
- Last source update
- 18 Mar 2025, 07:50 GMT
- Authority reference
CPG121762025- FTS notice number
2025/S 000-009782- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-04ee30Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 3 Apr 2025, 14:00 BST
- Clarification deadline
- 2 Apr 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
18 Mar 2025 → 1 May 2025 · 4 dates- Tender notice published18 Mar 2025, 07:50 GMT
- Clarification questions by2 Apr 2025, 16:00 BST
- Submission deadline3 Apr 2025, 14:00 BST
- Contract starts1 May 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published18 Mar 2025, 07:50 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender