Find a TenderAwardedContract details notice

Published 12 Sept 2025, 16:05 BST

Official UK procurement notice

Provision of Building Management System (BMS) Maintenance Services, comprising Planned Preventative Maintenance Services (PPM), Reactive Maintenance Services (REM) and Energy Reduction

Official notice

Authority: University of Sunderland (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: North East (UKC23)

Published estimate£750,000≈ £250k / year · £750,000 inc. VAT

Submissions closed 16 Oct 2025awarded 27 Nov 2025

Awarded to SCHNEIDER ELECTRIC LIMITED

Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2030 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Provision of Building Management System (BMS) Maintenance Services, comprising Planned Preventative Maintenance Services (PPM), Reactive Maintenance Services (REM) and Energy Reduction.

Term: 3+1+1

Value: £750,000

Deadline: 16 October 2025

CPV: Repair and maintenance services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£750,000

Contract period: 1 Jan 2026 – 31 Dec 2028 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £750,000 exc. VAT · £750,000 inc. VAT

Delivery: North EastEligibility: SME eligible

Extensions: 2 years in annual increments.

50000000 Repair and maintenance services 50700000 Repair and maintenance services of building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Sept 2025, 16:05 BST
Last source update: 23 Mar 2026, 12:14 GMT
Award evaluation window: Submission end – 6 Nov 2025
Authority reference: UoS/BMS Maintenance/ 0625
FTS notice number: 2025/S 000-056313
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance servicesRepair and maintenance services of building installations
Delivery area: North East (UKC23)
Official registry OCID: ocds-h6vhtk-0599a8 Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 16 Oct 2025, 12:00 BST
Clarification deadline: 6 Oct 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

neupc.delta-esourcing.com/members/university-o… ↗

Timeline

12 Sept 2025 → 23 Mar 2026 · 8 dates

Tender notice published
12 Sept 2025, 16:05 BST
Clarification questions by381 days ago
6 Oct 2025, 17:00 BST
Submission deadline371 days ago
16 Oct 2025, 12:00 BST
Award decision expected by350 days ago
6 Nov 2025, 23:59 GMT
Assessment summaries sent330 days ago
27 Nov 2025
Standstill ends317 days ago
9 Dec 2025, 23:59 GMT
Contract starts295 days ago
1 Jan 2026
Latest notice published213 days ago
23 Mar 2026, 12:14 GMT

Notice history

5 events · 3 releases on Find a Tender · since 12 Sept 2025

Tender notice published
12 Sept 2025, 16:05 BST
UK4
Contract award notice published
27 Nov 2025, 19:05 GMT
UK6
Status changed to complete
27 Nov 2025, 19:05 GMT
Contract signature expected
15 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
23 Mar 2026, 12:14 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £750,0001 award inc. VAT; no net value published

Bids received 44 from SMEs

Contracts signed 1latest 15 Dec 2025

Awarded to	Value	Date	Status
SCHNEIDER ELECTRIC LIMITED1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: 2 years in annual increments.	£750,000 inc. VAT	27 Nov 2025	Awarded

Contracts

Contract 1 · SCHNEIDER ELECTRIC LIMITED
Signed
15 Dec 2025
Value
£750,000 inc. VAT
Period
1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
Status
active
Extensions
2 years in annual increments.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

University of Sunderland

Contracting authorityPublic authority - sub-central government GB-PPON: PVDN-7726-TBVN Chester Road, Sunderland, North East, SR1 3SDContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Schneider Electric LimitedAwarded supplierGB-COH: 01407228 Stafford Park 5, Telford, West Midlands, TF3 3BLContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Mar 2026, 12:14 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender27 Nov 2025, 19:05 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Sept 2025, 16:05 BST