Provision of Building and Security Services

{
  "id": "030523-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-10-16T17:17:59+01:00",
  "ocid": "ocds-h6vhtk-040c7d",
  "buyer": {
    "id": "GB-FTS-95443",
    "name": "Royal Borough of Kensington and Chelsea"
  },
  "tender": {
    "id": "Ref. 418",
    "lots": [
      {
        "id": "1",
        "title": "World's End Estate",
        "value": {
          "amount": 560000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at the Worlds End Estate within the borough of Kensington and Chelsea.\nThe duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Trellick Tower",
        "value": {
          "amount": 320000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at Trellick Tower within the borough of Kensington and Chelsea.\nThe duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Hazelwood Tower and Adair Tower",
        "value": {
          "amount": 320000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at Hazelwood Tower and Adair Tower within the borough of Kensington and Chelsea.\nThe duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Silchester Estate",
        "value": {
          "amount": 200000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at the Silchester Estate within the borough of Kensington and Chelsea.\nThe services for ‘Lot 4 - Silchester Estate’ are tentative, subject to resident consultation and so, not definitive. Tenderers should note that the services for this lot should be considered as somewhat provisional in nature as the requirement for these services still need to be consulted with the residents of the estate. Nevertheless, tenders are being invited through this Notice and following the evaluation of submitted tenders, a resident consultation will be carried out. After the resident consultation has been completed the Contracting Authority will decide whether to proceed with the procurement of the services in relation to ‘Lot 4’.\nIf the Contracting Authority decides to proceed with the procurement of the services for Lot 4, then the duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years. Additional information: As stated in Section II.2.4) above (Description of the procurement) the services for 'Lot 4 - Silchester Estate' are tentative at the time of this Notice, subject to resident consultation and so, not definitive. Tenderers should note that the Contracting Authority may or may not proceed with the procurement of the services in relation to Lot 4.",
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Within the Royal Borough of Kensington and Chelsea"
        },
        "deliveryAddresses": [
          {
            "region": "UKI33"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79700000",
            "scheme": "CPV",
            "description": "Investigation and security services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79713000",
            "scheme": "CPV",
            "description": "Guard services"
          },
          {
            "id": "79715000",
            "scheme": "CPV",
            "description": "Patrol services"
          },
          {
            "id": "79992000",
            "scheme": "CPV",
            "description": "Reception services"
          },
          {
            "id": "79993100",
            "scheme": "CPV",
            "description": "Facilities management services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryLocation": {
          "description": "Within the Royal Borough of Kensington and Chelsea"
        },
        "deliveryAddresses": [
          {
            "region": "UKI33"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79700000",
            "scheme": "CPV",
            "description": "Investigation and security services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79713000",
            "scheme": "CPV",
            "description": "Guard services"
          },
          {
            "id": "79715000",
            "scheme": "CPV",
            "description": "Patrol services"
          },
          {
            "id": "79992000",
            "scheme": "CPV",
            "description": "Reception services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryLocation": {
          "description": "Within the Royal Borough of Kensington and Chelsea"
        },
        "deliveryAddresses": [
          {
            "region": "UKI33"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79700000",
            "scheme": "CPV",
            "description": "Investigation and security services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79713000",
            "scheme": "CPV",
            "description": "Guard services"
          },
          {
            "id": "79715000",
            "scheme": "CPV",
            "description": "Patrol services"
          },
          {
            "id": "79992000",
            "scheme": "CPV",
            "description": "Reception services"
          },
          {
            "id": "79993100",
            "scheme": "CPV",
            "description": "Facilities management services"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryLocation": {
          "description": "Within the Royal Borough of Kensington and Chelsea"
        },
        "deliveryAddresses": [
          {
            "region": "UKI33"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79700000",
            "scheme": "CPV",
            "description": "Investigation and security services"
          },
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "79713000",
            "scheme": "CPV",
            "description": "Guard services"
          },
          {
            "id": "79715000",
            "scheme": "CPV",
            "description": "Patrol services"
          },
          {
            "id": "79992000",
            "scheme": "CPV",
            "description": "Reception services"
          },
          {
            "id": "79993100",
            "scheme": "CPV",
            "description": "Facilities management services"
          }
        ]
      }
    ],
    "title": "Provision of Building and Security Services",
    "value": {
      "amount": 1400000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2023-11-20T12:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "There is no limit on the number of lots that may be awarded to one tenderer.",
      "maximumLotsBidPerSupplier": null
    },
    "awardPeriod": {
      "startDate": "2023-11-20T12:00:00Z"
    },
    "description": "The Contracting Authority is seeking to enter into a series of contracts with qualified and experienced economic operators to provide a range of building and security services across five (5) estates in the borough including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities on the respective estates.\nThe services being procured have been categorised into the following four (4) lots:\nLot 1 – World’s End Estate;\nLot 2 – Trellick Tower;\nLot 3 – Hazelwood Tower and Adair Tower; and\nLot 4 – Silchester Estate (provisional)\nThe contracts will cover a range of services as set out in more detail against each lot below.\nEach contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.\nThe estimated value of the contract across all lots over four (4) years is £1.4 million (excluding VAT).\nImportant note for ‘Lot 4 – Silchester Estate’:\nThe services for ‘Lot 4 - Silchester Estate’ are tentative, subject to resident consultation and so, not definitive. Tenderers should note that the services for this lot should be considered as somewhat provisional in nature as the requirement for these services still need to be consulted with the residents of the estate. Nevertheless, tenders are being invited through this Notice and following the evaluation of submitted tenders, a resident consultation will be carried out. After the resident consultation has been completed the Contracting Authority will decide whether to proceed with the procurement of the services in relation to ‘Lot 4’.",
    "tenderPeriod": {
      "endDate": "2023-11-17T17:00:00Z"
    },
    "contractTerms": {
      "performanceTerms": "Please refer to the procurement documents.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "79700000",
      "scheme": "CPV",
      "description": "Investigation and security services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 270
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please refer to the procurement documents."
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.capitalesourcing.com",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-95443",
      "name": "Royal Borough of Kensington and Chelsea",
      "roles": [
        "buyer",
        "mediationBody"
      ],
      "address": {
        "region": "UKI33",
        "locality": "London",
        "postalCode": "W8 7NX",
        "countryName": "United Kingdom",
        "streetAddress": "The Town Hall, Hornton Street"
      },
      "details": {
        "url": "https://www.rbkc.gov.uk/",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Royal Borough of Kensington and Chelsea"
      },
      "contactPoint": {
        "url": "https://www.capitalesourcing.com",
        "email": "hm-procurement@rbkc.gov.uk"
      }
    },
    {
      "id": "GB-FTS-2515",
      "name": "The High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The High Court"
      }
    }
  ],
  "language": "en",
  "description": "The procurement is being managed through the Contracting Authority's e-tendering portal, capitalEsourcing: https://www.capitalesourcing.com.\nTo be able to access the procurement documents you will need to register your company details on the portal. Please check that you can access the documents and if you have any problems, then you should contact the helpdesk at capitalesourcing.\nThe Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract for any Lot or all of the Lots in respect of this Notice.\nFull details of the scope and requirements for this opportunity is set out in the procurement documents issued by the Contracting Authority.\nAll applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the tender and the procurement process as a whole. Under no circumstances will the Contracting Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.\nThe Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). Selection of tenderers will be based solely on the criteria set out in the procurement documents.",
  "initiationType": "tender"
}