Find a TenderClosed
Published 16 Oct 2023, 17:17 BST

Official UK procurement notice

Provision of Building and Security Services

Official notice

Authority: Royal Borough of Kensington and Chelsea (Local council)

4 lotsServicesOpen procedure
Published estimate£1,400,000total for 4 lots
Submissions closed 17 Nov 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

The Contracting Authority is seeking to enter into a series of contracts with qualified and experienced economic operators to provide a range of building and security services across five (5) estates in the borough including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities on the respective estates.

The services being procured have been categorised into the following four (4) lots:

Lot 1 – World’s End Estate;

Lot 2 – Trellick Tower;

Lot 3 – Hazelwood Tower and Adair Tower; and

Lot 4 – Silchester Estate (provisional)

The contracts will cover a range of services as set out in more detail against each lot below.

Each contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.

The estimated value of the contract across all lots over four (4) years is £1.4 million (excluding VAT).

Important note for ‘Lot 4 – Silchester Estate’:

The services for ‘Lot 4 - Silchester Estate’ are tentative, subject to resident consultation and so, not definitive. Tenderers should note that the services for this lot should be considered as somewhat provisional in nature as the requirement for these services still need to be consulted with the residents of the estate. Nevertheless, tenders are being invited through this Notice and following the evaluation of submitted tenders, a resident consultation will be carried out. After the resident consultation has been completed the Contracting Authority will decide whether to proceed with the procurement of the services in relation to ‘Lot 4’.

CPV: Facilities management services · Guard services · Investigation and security services · Patrol services · Reception services · Security services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£1,400,000 together)
Lot #1World's End EstatePublished value£560,000

The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at the Worlds End Estate within the borough of Kensington and Chelsea.

The duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.

Delivery: London · Within the Royal Borough of Kensington and Chelsea
Variant bids: not allowed
Lot #2Trellick TowerPublished value£320,000

The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at Trellick Tower within the borough of Kensington and Chelsea.

The duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.

Delivery: London · Within the Royal Borough of Kensington and Chelsea
Variant bids: not allowed
Lot #3Hazelwood Tower and Adair TowerPublished value£320,000

The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at Hazelwood Tower and Adair Tower within the borough of Kensington and Chelsea.

The duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years.

Delivery: London · Within the Royal Borough of Kensington and Chelsea
Variant bids: not allowed
Lot #4Silchester EstatePublished value£200,000

The Contracting Authority wishes to procure a range of building and security services including concierge services, CCTV monitoring, manned guarding, a patrol service, and oversight of various activities for use by the Contracting Authority. The economic operator must be able to provide all the services under this lot. The Contracting Authority expects to enter into a contract with one (1) economic operator for this lot. Without limitation, the required services are envisaged to support a range of building and security services at the Silchester Estate within the borough of Kensington and Chelsea.

The services for ‘Lot 4 - Silchester Estate’ are tentative, subject to resident consultation and so, not definitive. Tenderers should note that the services for this lot should be considered as somewhat provisional in nature as the requirement for these services still need to be consulted with the residents of the estate. Nevertheless, tenders are being invited through this Notice and following the evaluation of submitted tenders, a resident consultation will be carried out. After the resident consultation has been completed the Contracting Authority will decide whether to proceed with the procurement of the services in relation to ‘Lot 4’.

If the Contracting Authority decides to proceed with the procurement of the services for Lot 4, then the duration of the contract will be for an initial period of two (2) years with the option to extend the contract period for a further two (2) years at the Contracting Authority’s discretion making possible a total contract period of four (4) years. Additional information: As stated in Section II.2.4) above (Description of the procurement) the services for 'Lot 4 - Silchester Estate' are tentative at the time of this Notice, subject to resident consultation and so, not definitive. Tenderers should note that the Contracting Authority may or may not proceed with the procurement of the services in relation to Lot 4.

Delivery: London · Within the Royal Borough of Kensington and Chelsea
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: There is no limit on the number of lots that may be awarded to one tenderer.
Conditions of participation1
  • Suitability

    Please refer to the procurement documents.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Oct 2023, 17:17 BST
Last source update
16 Oct 2023, 17:17 BST
Award evaluation window
20 Nov 2023 – …
Authority reference
Ref. 418
FTS notice number
2023/S 000-030523
Classification (CPV)
Facilities management servicesGuard servicesInvestigation and security servicesPatrol servicesReception servicesSecurity services
Delivery area
London (UKI33)
Official registry OCID
ocds-h6vhtk-040c7d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to the procurement documents.

Publisher note: The procurement is being managed through the Contracting Authority's e-tendering portal, capitalEsourcing: https://www.capitalesourcing.com. To be able to access the procurement documents you will need to register your company details on the portal. Please check that you can access the documents and if you have any problems, then you should contact the helpdesk at capitalesourcing. The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this Notice and/or not to award any contract for any Lot or all of the Lots in respect of this Notice. Full details of the scope and requirements for this opportunity is set out in the procurement documents issued by the Contracting Authority. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the tender and the procurement process as a whole. Under no circumstances will the Contracting Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise. The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). Selection of tenderers will be based solely on the criteria set out in the procurement documents.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
17 Nov 2023, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
270 days from the deadline
Bids opened
20 Nov 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Oct 2023 → 20 Nov 2023 · 3 dates
  1. Notice published
    16 Oct 2023, 17:17 BST
  2. Submission deadline
    17 Nov 2023, 17:00 GMT
  3. Bids opened
    20 Nov 2023, 12:00 GMT

Contracting authority & participating public bodies

Royal Borough of Kensington and Chelsea

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Town Hall, Hornton Street, London, London, W8 7NXContact email Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria