Official UK procurement notice
Provision of Audio Visual (AV) services for Scottish Ministers
Authority: Scottish Government (Central government)
What is being bought
Published requirement descriptionScottish Government regularly holds events for which a professional and reliable Audio Visual (AV) provision of service is required. Requirements for individual events are dependent on a range of factors including: location, strategic outcomes and scale of the event.
CPV: Event services · Information technology services · Marketing services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- technical: 70%
- price: 30%
Published award criteria (2)
- technical: 70
- Price: 30
- Economic & financial standing
4B1.1 The Bidder should provide its (“general”) yearly turnover for the last 3 years
List and brief description of selection criteria Statement for 4B.4: Bidders must demonstrate a current ratio of no less than 1. Current ratio will be calculated as follows: total current assets divided by total current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
Bidders who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.
- Technical & professional ability
List and brief description of selection criteria:
Minimum level(s) of standards possibly required:
Technical and professional ability:
4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as
described in part II.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
4C.7: Bidders will be required to confirm that they will employ environmental management measures as described within 4C.12.
4c.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
1st Statement 4D.1: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in
accordance with BS EN ISO 9001 (or equivalent.
2nd Statement 4D.1 If the Bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in
accordance with BS EN ISO 9001 (or equivalent) then the bidder must have the following:
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that
the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which
is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and
set out responsibilities for quality management throughout the organisatio…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Aug 2021, 15:55 BST
- Last source update
- 24 Feb 2022, 13:15 GMT
- Award evaluation window
- 30 Sept 2021 – …
- Authority reference
530819- FTS notice number
2022/S 000-005147- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02da37Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: SPD will be scored on a pass/fail basis. Requirement not suitable for lotting. Statement for 4B.5 It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employer's (compulsory) liability insurance = 5 000 000 GBP. Public liability insurance = 1 000 000 GBP. Professional indemnity insurance = 1 000 000 GBP. 4C.1, please include examples of your experience in dealing with similar types of services as detailed in the specification The contract award criteria will be price 30%/quality 70%. Question scoring methodology for award criteria outlined in Invitation to Tender: 0 = Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement 1 = Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 = Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 = Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 = Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. Bidders must complete the SPD (Scotland) to demonstrate adherence to the exclusion and selection criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the SPD Supplier Response Form attached to SPD questions 2C.1.1(Reliance on the capacity of others) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first 3 sections of the SPD form, as well as any part of the Section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. Scottish Government reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria. 4C.10 Bidders will be required to confirm whether they intend to sub-contract and if so, for what proportion of the contract. (SC Ref:684385)
How it was run
Official notice- Submission deadline
- 30 Sept 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 30 Sept 2021, 12:00 BST
Timeline
30 Sept 2021 → 24 Feb 2022 · 3 dates- Submission deadline30 Sept 2021, 12:00 BST
- Bids opened30 Sept 2021, 12:00 BST
- Notice published24 Feb 2022, 13:15 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Feb 2022, 13:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Vision Events UK Ltd | £400,000 † | — | Awarded |
Contracts
Contract 005147-2022-530819-1 · Vision Events UK Ltd
- Signed
- 9 Feb 2022
- Value
- £400,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Vision EventsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.