Official UK procurement notice
Provision of Archive Supplies Framework
Authority: Historic Environment Scotland·Consortium: 2 public authorities
What is being bought8 lots · detail below
Published requirement descriptionFramework Agreement that will supply high-quality storage supplies for the HES Archive collections.
- Recurrence: This will be re-tendered 2028
CPV: File storage box · Filing equipment · Folders
How this framework works
From the published notice- Places
- up to 3 suppliers · 2 bids on the busiest of 8 lots (0.7 per place) · 2 appointed
Lots and requirements (8)Procurement structure
8 lots · no lot values published · a supplier may bid for at most 8 of them · evaluation weights differ by lotLot #1Polyester enclosuresAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #2Folders for plan chestsAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #3Flour flap folders for glass platesAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #4Rolled Drawing BoxAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #5Manuscript/drawing boxesAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #6Photographic media boxesAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #7Bespoke BoxesAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
Lot #8Archival storage tubesAwardedRenewal
HES is looking for quotes for a Framework Agreement that will supply high-quality storage supplies for the HES Archive collections. Detailed product requirements can be found in the pricing schedule. The products that HES require have been split into eight Lots which will be considered as individual categories. The framework will likely appoint multiple suppliers for different product Lots.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Polyester enclosures | 60% | 25% | 15% | |
| 2 · Folders for plan chests | 60% | 25% | 15% | |
| 3 · Flour flap folders for glass plates | 60% | 25% | 15% | |
| 4 · Rolled Drawing Box | 60% | 25% | 15% | |
| 5 · Manuscript/drawing boxes | 60% | 25% | 15% | |
| 6 · Photographic media boxes | 60% | 25% | 15% | |
| 7 · Bespoke Boxes | 60% | 25% | 15% | |
| 8 · Archival storage tubes | 60% | 25% | 15% |
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Employers (compulsory) Liability Insurance - GDP 5 million - Public Liability Insurance - GDP 5 million
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 25 points on every lot: a 10% discount moves about 2.5 points.
- “Provision of Archive Supplies Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This will be re-tendered 2028
- First published
- 13 Oct 2022, 14:26 BST
- Last source update
- 16 Jan 2023, 14:17 GMT
- Award evaluation window
- 14 Nov 2022 – …
- Authority reference
HES/C/4160- FTS notice number
2023/S 000-001285- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037576Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:719177)
How it was run
Official notice- Appointment period ends
- 14 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Nov 2022, 12:00 GMT
Timeline
14 Nov 2022 → 16 Jan 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown14 Nov 2022, 12:00 GMT
- Bids opened14 Nov 2022, 12:00 GMT
- Notice published16 Jan 2023, 14:17 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Jan 2023, 14:17 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Folders for plan chests
- Signed
- 12 Jan 2023
- Value
- —
- Status
- active
Flour flap folders for glass plates
- Signed
- 12 Jan 2023
- Value
- —
- Status
- active
Rolled Drawing Box
- Signed
- 12 Jan 2023
- Value
- —
- Status
- active
Manuscript/drawing boxes
- Signed
- 12 Jan 2023
- Value
- —
- Status
- active
Photographic media boxes
- Signed
- 12 Jan 2023
- Value
- —
- Status
- active
Bespoke Boxes
- Signed
- 12 Jan 2023
- Value
- —
- Status
- active
Polyester enclosures
- Signed
- 12 Jan 2023
- Value
- £1,378
- Status
- active
Archival storage tubes
- Signed
- 12 Jan 2023
- Value
- £1,302
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Polyester enclosures | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Folders for plan chests | 2bids · 2 electronic · 2 from abroad | 1 | — | £7,289 – £10,809 |
| 3 · Flour flap folders for glass plates | 2bids · 2 electronic · 2 from abroad | 1 | — | £194 – £706 |
| 4 · Rolled Drawing Box | 2bids · 2 electronic · 2 from abroad | 1 | — | £1,496 – £1,750 |
| 5 · Manuscript/drawing boxes | 2bids · 2 electronic · 2 from abroad | 1 | — | £6,030 – £6,423 |
| 6 · Photographic media boxes | 2bids · 2 electronic · 2 from abroad | 1 | — | £900 – £1,102 |
| 7 · Bespoke Boxes | 2bids · 2 electronic · 2 from abroad | 1 | — | £206 – £368 |
| 8 · Archival storage tubes | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| Whole notice | — | — | — | £18,422 – £21,533 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- National Trust for ScotlandContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Conservation By Design LimitedFramework contractor
- National Library of ScotlandFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.