Official UK procurement notice
Provision of Arboricultural Works
Authority: East Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionThe tender is being advertised as a framework arrangement for on-site Arboricultural works for East Renfrewshire Council properties together with trees growing within the bounds of the public road or affecting the public road. This framework will be used by East Renfrewshire Council as and when a requirement arises. The contracts awarded from this tender exercise shall be awarded on a ranked
basis with the top 3 most economically advantageous companies. All work will be ordered with the top scoring Contractor. However, should the winning contractor not have the capacity or availability to fulfil the order within a specified period, an order shall be raised with the next ranked contractor.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
- Recurrence: If option to extend for a further 12 months is taken up, thereafter new procurement exercise will be advertised through Public Contracts Scotland and likely to be published up to 6 months prior to the framework end date.
CPV: Tree-maintenance services
How this framework works
From the published notice- Places
- up to 3 suppliers · 8 bids received (2.7 per place) · 3 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (14)
- Emergency Response Times: 5
- Access to Equipment: 10
- Risk Assessment: 10
- Experience/Knowledge: 10
- Health & Safety: 10
- Training: 10
- Arboriculture Qualfications: 10
- Project Delivery Competence: 5
- Removal of Wood/Trees from site: 5
- Management of Ash Dieback: 5
- Community Benefits: 10
- Fair Working Practices: 5
- price: 40
- Sustainability: 5
Published award criteria (14)
- Emergency Response Times: 5
- Access to Equipment: 10
- Risk Assessment: 10
- Experience/Knowledge: 10
- Health & Safety: 10
- Training: 10
- Arboriculture Qualfications: 10
- Project Delivery Competence: 5
- Removal of Wood/Trees from site: 5
- Management of Ash Dieback: 5
- Sustainability: 5
- Community Benefits: 10
- Fair Working Practices: 5
- Price: 40
- Suitability
All works must be carried out to BS 3998 2010 Recommendations for Tree Work
All Survey Works must be carried out BS 5837 Tree Survey
Tree maintenance works shall be carried out in accordance with BS 3998:2010 (British Standard Recommendations for Tree Work) BS 4043, BS 4428 and BS 5837.
- Economic & financial standing
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontr…
- Technical & professional ability
All works must be carried out to BS 3998 2010 Recommendations for Tree Work
All Survey Works must be carried out BS 5837 Tree Survey
Tree maintenance works shall be carried out in accordance with BS 3998:2010 (British Standard Recommendations for Tree Work) BS 4043, BS 4428 and BS 5837.
Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is complet…
- Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Provision of Arboricultural Works” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · If option to extend for a further 12 months is taken up, thereafter new procurement exercise will be advertised through Public Contracts Scotland and likely to be published up to 6 months prior to the framework end date.
- First published
- 17 Nov 2023, 15:34 GMT
- Last source update
- 29 Feb 2024, 09:45 GMT
- Award evaluation window
- 19 Dec 2023 – …
- Authority reference
ERC000318- FTS notice number
2024/S 000-006467- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041af1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This is a contract award notice and this framework is ranked, please see below rankings Ayrshire Tree Surgeons Ltd - Ranked 1st Taylor Trees Ltd - Ranked 2nd TD Tree & Land Services Ltd - Ranked 3rd (SC Ref:759541)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 19 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 19 Dec 2023, 12:00 GMT
Timeline
19 Dec 2023 → 29 Feb 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown19 Dec 2023, 12:00 GMT
- Bids opened19 Dec 2023, 12:00 GMT
- Notice published29 Feb 2024, 09:45 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Feb 2024, 09:45 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 006467-2024-ERC000300-1
- Signed
- 14 Feb 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The tender is being advertised as a framework arrangement for on-site Arboricultural… | 8bids · 8 electronic · 8 from abroad | 8 | — | £10,085 – £19,050 |
| Whole notice | — | — | — | £10,085 – £19,050 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Ayrshire Tree Surgeons LtdFramework contractor
- TD Tree & Land Services LtdFramework contractor
- Taylor Trees LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.