Official UK procurement notice
Provision of an Integrated Student Admissions Solution
Authority: University of the Highlands and Islands (Education)
What is being bought
Published requirement descriptionThe University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands.
It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.
CPV: Customer Relation Management software development services · Development consultancy services · IT services: consulting, software development, Internet and support · IT software development services
The lotProcurement structure
single lot · no lot value publishedLot #1The University of the Highlands and Islands, on behalf of the UHI Academic…Awarded
The University of the Highlands and Islands, on behalf of the UHI Academic Partnership, have a requirement for a Contractor to enhance the Tribal SITS: Vision system, which has been implemented at the University. It is proposed that this development is split into two Phases. Phase One involves:
- development of online application form template
- development of applicant portal template
- development of online application form for direct applications with dual-language capabilities
- development of applicant portal: core functionality and integration with admissions staff processes
- clearing on the internet
- review and enhancement of integration between SITS and Microsoft Dynamics (Stutalk)
- planning for future admissions office improvements
Phase Two involves:
- Improved automation within admissions staff
processes and functionality
- Improved admissions data maintenance tools
- Shopping Cart for CPD Courses selection and
payment
- Applicant Portal Enhanced Features and
Additional Processes
- Early Life Support and fine tuning
- Annual Cycle Rollover
This contract was the subject to a VEAT notice dispatched on 11 December 2023 informing interested parties of the intention to enter into contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Dec 2023, 16:37 GMT
- Last source update
- 9 Jan 2024, 11:09 GMT
- Authority reference
CS-UHI-26081- FTS notice number
2024/S 000-000613- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04235bFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The University previously undertook a tender exercise for the Provision of an Integrated Student Admissions System, in July 2023. However, this tender exercise was cancelled (one submission exceeded the budget, whilst another submission, within budget, was deemed to be unsuitable). Thereafter, the University explored the use of a Framework Agreement to purchase a module which could be added to the University’s Student Records System. After a demonstration and discussion, the quoted cost exceeded the budget of the University.
Publisher note: With regard to Phase One, the contract shall commence on 08 January 2024 and expire on 30 September 2024. The Authority reserves the right to extend the contract, in respect of Phase Two and/or early-life support. The extension shall commence on 01 October 2024 and expire on 30 September 2026. Please note this is an identical notice to '2024/S 000-000189' which was published on 04 January 2024. (SC Ref:754682)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| STU3SME | £348,420 †same award published again · counted once | — | Awarded |
| STU3SME | £348,420 †same award published again · counted once | — | Awarded |
| STU3SME | £348,420 † | — | Awarded |
Contracts
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Stu3 LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.