Official UK procurement notice
Provision of an Energy Assessor & Energy Performance Certificates Including Occupancy Assessments, Property Condition Reports To Form Retrofit Assessments
Authority: East Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionRequirement for suitably qualified companies for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
The Value shown in this notice is excluding VAT
- Recurrence: Possibly after the 2 x 12 month options to extend are used or the 24 month framework duration
CPV: Energy-efficiency consultancy services
How this framework works
From the published notice- Places
- up to 1 suppliers · 8 bids received (8.0 per place) · 1 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1Sole supplier framework for the provision of Energy Performance Certificates (EPC) to…AwardedRenewalPublished value£220,000
Sole supplier framework for the provision of Energy Performance Certificates (EPC) to ensure the council meets the statutory obligations that all tenanted properties must have a valid EPC. The contract will also allow for Occupancy Assessments and Property Condition Reports to form a Retrofit Assessment.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
The Value shown in this notice is excluding VAT
The total budget indicated below of 220,000 GBP for the duration of the contract including the 2 x 12 extension periods. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Quality weighting above are sub weighting and the overall weighting for quality is 30%.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Methodology & Approach: 25
- Contract Implementation Plan: 25
- Complaints Procedure: 5
- Risk Management: 20
- Contract Management: 5
- Community Benefits: 10
- Fair Working Practices: 5
- price: 70
- Sustainability: 5
Published award criteria (9)
- Methodology & Approach: 25
- Contract Implementation Plan: 25
- Complaints Procedure: 5
- Risk Management: 20
- Contract Management: 5
- Community Benefits: 10
- Fair Working Practices: 5
- Sustainability: 5
- Price: 70
- Suitability
Due to the nature of the works it is mandatory that all of the successful contractor’s staff or staffs of a sub-contractor(s) are accredited under the Professional Membership: Must be accredited to Elmhurst Energy
The Scottish Government EPC reform that will likely come into effect during duration of this contract. Contractor must be able to comply with these stipulations once/if they are in force.
- Economic & financial standing
The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant’s economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services.
Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information.
Where the economic bidder relies upon or intends to reply upon any Key Subcontr…
- Technical & professional ability
Selection criteria as stated in the procurement documents.
- Technical & professional ability
Must be Qualified as a : Domestic Energy Assessor / Retrofit Assessor
The Scottish Government EPC reform that will likely come into effect during duration of this contract. Contractor must be able to comply with these stipulations once/if they are in force.
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 95 of 170: the paper moves it further than the discount.
- “Provision of an Energy Assessor & Energy Performance Certificates…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Possibly after the 2 x 12 month options to extend are used or the 24 month framework duration
- First published
- 10 Apr 2025, 10:05 BST
- Last source update
- 10 Jul 2025, 15:04 BST
- Award evaluation window
- 19 May 2025 – …
- Authority reference
ERC000568- FTS notice number
2025/S 000-039016- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050052Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Lots are not being used for this tender for the reason(s) stated below: Nature of the contract not suitable for lots. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice. Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms. b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope. (SC Ref:803303)
How it was run
Official notice- Appointment period ends
- 19 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 19 May 2025, 12:00 BST
Timeline
19 May 2025 → 10 Jul 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown19 May 2025, 12:00 BST
- Bids opened19 May 2025, 12:00 BST
- Notice published10 Jul 2025, 15:04 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Jul 2025, 15:04 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 039016-2025-ERC000568-1
- Signed
- 19 Jun 2025
- Value
- £220,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 8 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the PeaceReview body
Framework contractors & participating bidders
1 commercial party on the notice- retrofit associatesFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.