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Find a TenderAwardedContract details notice
Published 25 Jun 2025, 16:27 BST

Official UK procurement notice

Provision of Air Quality Monitoring Network & Associated Services

Official notice

Authority: Leicester City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48) Delivery: UKEast Midlands (UKF21)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT · 1 value update50% below published estimate
Submissions closed 6 Feb 2026awarded 1 Jul 2026
Awarded to EARTHSENSE SYSTEMS LIMITED
Contract term 3 yrsends 3 May 2029 · up to 3 May 2031 with extensions · starts 4 May 2026
Notice summaryFrom the published notice

The Council wishes to purchase twenty (20) Air Quality Sensors. The Sensors are to be deployed across the City of Leicester to measure and monitor air quality at various hotspots that have potential poor air quality.

What is being bought

Published requirement description

The Council wishes to purchase twenty (20) Air Quality Sensors. The Sensors are to be deployed across the City of Leicester to measure and monitor air quality at various hotspots that have potential poor air quality. The requirement under this specification will allow the Council to be informed of where the Council should focus its initiatives and assess the effectiveness of its existing air quality monitoring work

NOTE: Due to a system issue outside the Council's control, the UK6 Contract Award

Notice could not be published. Following consultation with the Find a Tender Service

(FTS) support team, this notice is being submitted retrospectively. The issue arose

because the UK4 Tender Notice was published as an above-threshold procurement,

whereas the final awarded value was below threshold. As a result, the system was unable

to process the UK6 notice correctly. The delay in publication was due to this system issue

and not any action or omission by the Council

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£250,000
Contract period: 4 May 2026 – 3 May 2029 (3 yrs) · up to 3 May 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: UK, East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Initial term of 3 years with an option to extend for 1+1 years
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £125,0001 award exc. VAT
Bids received 1111 from SMEs
Contracts signed 1latest 2 Nov 2026
Awarded toValueDateStatus
EARTHSENSE SYSTEMS LIMITEDSMEThe provision of Air Quality Monitoring Network & Associated Services13 Nov 2026 – 12 Nov 2029 · up to 12 Nov 2031Extensions: NOTE: Due to a system issue, the UK6 Contract Award Notice could not be published. The UK4 Tender Notice was published as threshold procurement, but the final awarded value was below threshold, preventing publication of the UK6 notice. The contract was signed on 17 June 2026 and commenced on 1 July 2026. Future dates have been used in this notice solely to enable publication, as the system would not accept historical dates. · Options: During the contract term, the supplier may provide call-out services for the repair and replacement of sensors. The contract has been awarded at a value of £100,000.00 excluding VAT. Including the estimated value of potential call-out services, the total contract value is £125,000.00 excluding VAT.£125,0001 Jul 2026Awarded

Contracts

  • The provision of Air Quality Monitoring Network & Associated Services · EARTHSENSE SYSTEMS LIMITEDSME

    Signed
    2 Nov 2026
    Value
    £125,000
    Period
    13 Nov 2026 – 12 Nov 2029 · up to 12 Nov 2031 with extensions
    Status
    active
    Extensions
    NOTE: Due to a system issue, the UK6 Contract Award Notice could not be published. The UK4 Tender Notice was published as threshold procurement, but the final awarded value was below threshold, preventing publication of the UK6 notice. The contract was signed on 17 June 2026 and commenced on 1 July 2026. Future dates have been used in this notice solely to enable publication, as the system would not accept historical dates.
    Options
    During the contract term, the supplier may provide call-out services for the repair and replacement of sensors. The contract has been awarded at a value of £100,000.00 excluding VAT. Including the estimated value of potential call-out services, the total contract value is £125,000.00 excluding VAT.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11final-stage tenders · 14 at stage one110—

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Jun 2025, 16:27 BST
Last source update
2 Nov 2026, 10:41 GMT
Award evaluation window
Submission end – 6 Mar 2026
Authority reference
1034PCPTED
FTS notice number
2026/S 000-002430
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
UKEast Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-0553ac Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
6 Feb 2026, 10:00 GMT
Clarification deadline
23 Jan 2026, 10:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the ProContract Due North portal at: procontract.due-north.com/Advert ↗

Tenders may be submitted at any time prior to the closing date and time. Suppliers are strongly advised not to leave submission until the final moments, as uploading completed tender documentation may take a significant amount of time.

The portal will automatically apply a server timestamp (GMT) at the point of submission. Any Tender submitted after the closing date and time of 10:00am on 6 February 2026 will not be considered.

Timeline

25 Jun 2025 → 11 Nov 2026 · 11 dates
  1. Planning notice published
    25 Jun 2025, 16:27 BST
  2. Market engagement
    10 Jul 2025, 23:59 BST

    Suppliers should complete a questionnaire in response to the Council's Pre-Market Engagement (PME). The deadline for submission is 10.00am on 10th July 2025. The Council may invite top 5 suppliers who meets the essential requirements identified in the PME document.

    Full details and the PME Questionnaire are available from: procontract.due-north.com/Advert ↗

  3. Next notice expected
    29 Aug 2025, 23:59 BST
  4. Tender notice published294 days ago
    12 Jan 2026, 16:59 GMT
  5. Clarification questions by283 days ago
    23 Jan 2026, 10:00 GMT
  6. Submission deadline269 days ago
    6 Feb 2026, 10:00 GMT
  7. Award decision expected by241 days ago
    6 Mar 2026, 23:59 GMT
  8. Contract starts183 days ago
    4 May 2026, 00:00 BST
  9. Assessment summaries sent125 days ago
    1 Jul 2026, 00:00 BST
  10. Latest notice published14h ago
    2 Nov 2026, 10:41 GMT
  11. Today
    3 Nov 2026
  12. Standstill endsin 8 days
    11 Nov 2026, 23:59 GMT

Notice history

11 events · 5 releases on Find a Tender · since 25 Jun 2025
  1. Preliminary market engagement notice published
    25 Jun 2025, 16:27 BST
    UK2
  2. Preliminary market engagement notice published
    25 Jun 2025, 16:38 BST
    UK2
  3. Tender notice published
    12 Jan 2026, 16:59 GMT
    UK4
  4. Published value updated to £250,000
    12 Jan 2026, 16:59 GMT
    was £1
  5. Status changed to active
    12 Jan 2026, 16:59 GMT
  6. Procurement method changed
    12 Jan 2026, 16:59 GMT
  7. Deadline published: 6 Feb 2026, 10:00 GMT
    12 Jan 2026, 16:59 GMT
  8. Contract award notice published
    2 Nov 2026, 10:30 GMT
    UK6
  9. Status changed to complete
    2 Nov 2026, 10:30 GMT
  10. Contract details notice published
    2 Nov 2026, 10:41 GMT
    UK7
  11. Contract signature expected
    12 Nov 2026, 23:59 GMT
    scheduled
Published amendments (1)

Link to the document added at Engagement Section

Routine re-releases (5)
  • 2025-06: 2 releases · 25 Jun 2025, 25 Jun 2025

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • EarthSense Systems LimitedAwarded supplierGB-PPON: PLDP-4928-TTDV Space Park Leicester, 192 Corporate Road, Leicester, East Midlands, LE4 5SPContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure