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Find a TenderAwardedContract details notice
Published 13 Jun 2025, 16:59 BST

Official UK procurement notice

Provision of a Social Care Transcription/AI Solution

Official notice

Authority: Wrexham County Borough Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL23)
Published estimate£375,000≈ £125k / year · £450,000 inc. VAT10% below published estimate
Submissions closed 14 Jul 2025awarded 29 Sept 2025
Awarded to Beam Up Ltd
Contract term 3 yrsends 30 Sept 2028 · starts 1 Oct 2025

What is being bought

Published requirement description

Provision of a Social Care Transcription/AI Solution - Proc-24-300

  • No preliminary market engagement: Potential negative impact on a specialist market

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEPublished value£375,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs)Value: £375,000 exc. VAT · £450,000 inc. VAT
Delivery: WalesEligibility: SME eligible
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • Quality: 75%
  • Cost: 25%
Published award criteria (2)
  • Quality
  • Cost
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
13 Jun 2025, 16:59 BST
Last source update
24 Nov 2025, 11:21 GMT
Award evaluation window
Submission end – 26 Aug 2025
Authority reference
Proc-24-300
FTS notice number
2025/S 000-032409
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
Wales (UKL23)
Official registry OCID
ocds-h6vhtk-0548d9 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
14 Jul 2025, 12:00 BST
Clarification deadline
7 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

project_59608 ; itt_117926

Timeline

13 Jun 2025 → 24 Nov 2025 · 8 dates
  1. Tender notice published
    13 Jun 2025, 16:59 BST
  2. Clarification questions by
    7 Jul 2025, 12:00 BST
  3. Submission deadline
    14 Jul 2025, 12:00 BST
  4. Award decision expected by
    26 Aug 2025, 23:59 BST
  5. Assessment summaries sent389 days ago
    29 Sept 2025, 00:00 BST
  6. Contract starts387 days ago
    1 Oct 2025, 00:00 BST
  7. Standstill ends379 days ago
    8 Oct 2025, 23:59 BST
  8. Latest notice published332 days ago
    24 Nov 2025, 11:21 GMT

Notice history

5 events · 3 releases on Find a Tender · since 13 Jun 2025
  1. Tender notice published
    13 Jun 2025, 16:59 BST
    UK4
  2. Contract award notice published
    29 Sept 2025, 15:28 BST
    UK6
  3. Status changed to complete
    29 Sept 2025, 15:28 BST
  4. Contract signature expected
    10 Oct 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    24 Nov 2025, 11:21 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £337,4981 award exc. VAT
Bids received 1310 from SMEs
Contracts signed 1latest 21 Nov 2025
Awarded toValueDateStatus
Beam Up LtdSME13 Oct 2025 – 30 Sept 2028£337,49829 Sept 2025Awarded

Contracts

  • Provision of a Social Care Transcription/AI Solution · Beam Up LtdSME

    Signed
    21 Nov 2025
    Value
    £337,498
    Period
    1 Dec 2025 – 30 Nov 2026 · up to 30 Nov 2028 with extensions
    Status
    active
    Extensions
    1+1+1

    No agreed KPIs: There are KPI's within the contract however they are below the threshold for publication

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders100—

Contracting authority & participating public bodies

Wrexham County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PJHN-6516-JQNZ Commissioning Procurement and Contract Management Unit, Wrexham, Wales, LL11 1ARContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Beam UpAwarded supplierGB-PPON: PRGN-1626-TQPN Senna Building, Gorsuch Place, Greater London, London, E2 8JFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender