Official UK procurement notice
Provision of a Research Information Management System
Authority: University of Leicester (Education)
What is being bought
Published requirement descriptionThe proposed contract is for the supply and implementation of an end-to-end commercial off the shelf Research Information Management System (RIMS) for the University. The system will provide University Researchers, Professional Services staff, College staff and University Senior Management, with a suite of easily accessible tools within one platform to manage, track progress, monitor and report University pipelines, portfolios and history of research and enterprise activities.
CPV: Industry specific software package
The lotProcurement structure
single lot · no lot value publishedLot #1Research and Enterprise at the University is currently managed via a complex set of…
Research and Enterprise at the University is currently managed via a complex set of disparate, legacy systems, resulting in inconsistencies in processes and systems used to manage research and related information and data at the University. This results in resource data quality issues with no golden source of information. There is a need to consolidate this information, providing the University with the tools to compete for external funding, manage awards and give effective oversight of performance and risks associated with research and enterprise activities across the Research lifecycle. Procuring an end-to-end readily available system, will transform the University’s business model and enhance output at all levels of the institution providing transparency and visibility of research information and data, enabling accurate, timely decision making. Additional information: Contract Period: The University proposes to enter into a contract for 10 Years
Initial contract period of 5 years with an option to extend up to a further 5 years.
If you have any queries regarding this notice please contact [email protected] and copy in [email protected]
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jun 2021, 16:15 BST
- Last source update
- 29 Jun 2021, 16:15 BST
- Authority reference
LUV00994- FTS notice number
2021/S 000-014863- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c182Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Negotiated procedure without prior publication
The works, supplies of services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons.
Explanation: The University of Leicester has completed research of the market, engaging with staff and other institutions with a similar requirement for an off the shelf, ready to use, end to end functionality for the volumes and complexity of research undertaken by the University. This market research concluded that there is just one vendor whose product has proven functionality, tested within the HE Sector, required by the University to support standardisation of processes. Products from other vendors were reviewed during soft market testing, but only Worktribe provided all relevant functionality on a single platform through a user centric interface. The University requires the complete research lifecycle to be integrated in a single platform, from Pre-Award to Post-Award, to Contract Management. Only the Worktribe platform provides fully integrated workflows and capability. Below are a list of concerns with other systems raised through the soft market testing:
-Poor user experience, with the need for data to be re-keyed or uploaded across multiple systems.
-Not able to manage the complexity, size and scale of the University’s Research portfolio.
- Only manage one aspect of the scope of the requirement, which would result in multiple purchases and integrations.
-Complex, unproven integrations would be required.
-Development of a suitable product would be required to fulfil the full scope of the University’s requirement, incl. testing and user acceptance time and effort. The time required for this development would go beyond what should be reasonably expected for such a procurement/ implementation.
Technical: The University’s key technical requirements are:
a. Architectural fit within the University’s current and strategic digital landscape
b .Feasibility and ease of migration from an in-house bespoke system for pre-award costing hosted on the University legacy ERP platform,
c. Maintaining seamless access to historic data,
d. Establishing manageable and future proofed integrations with the University’s core ERP;
e. Straight forward ongoing data extraction for Management Information and BI to the University’s Microsoft based Data warehouse/Analytics platform.
Worktribe is the only end to end solution with the architectural alignment and simple implementation path (supported by the legacy ERP vendor/partners) to achieve these technical requirements.
The result of the market research undertaken by the University has concluded that the Worktribe pre-award, post-award and contract management single platform is the only practical solution, readily available to meet the functional and technical needs, timescale and complexity of the University requirements.
Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=606178575 GO Reference: GO-2021629-PRO-18479375
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- WorkTribe LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.