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complete
Official procurement procedure
Provision of a Research Information Management System
Industry specific software package
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: University of Leicester: "Provision of a Research Information Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | University of Leicester | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: University of Leicester
Market Analytics
Derived from OCDS awards & bid statistics
Published history for University of Leicester. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
6Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 2 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUniversity of Leicester | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published29 Jun 2021, 16:15 BST | Last source update29 Jun 2021, 16:15 BST | Recurring procurementNot published |
ClassificationIndustry specific software package | ||
Delivery area | ||
OCIDocds-h6vhtk-02c182 | ||
What is being bought
The proposed contract is for the supply and implementation of an end-to-end commercial off the shelf Research Information Management System (RIMS) for the University. The system will provide University Researchers, Professional Services staff, College staff and University Senior Management, with a suite of easily accessible tools within one platform to manage, track progress, monitor and report University pipelines, portfolios and history of research and enterprise activities.
What changed
From the official release history
- Status changed to complete
29 Jun 2021, 16:15 BST - Official notice release published
29 Jun 2021, 16:15 BST - Buyer information updated
29 Jun 2021, 16:15 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedResearch and Enterprise at the University is currently managed via a complex set of disparate, legacy systems, resulting in inconsistencies in processes and systems used to manage research and related information and data at the University. This results in resource data quality issues with no golden source of information. There is a need to consolidate this information, providing the University with the tools to compete for external funding, manage awards and give effective oversight of performance and risks associated with research and enterprise activities across the Research lifecycle. Procuring an end-to-end readily available system, will transform the University’s business model and enhance output at all levels of the institution providing transparency and visibility of research information and data, enabling accurate, timely decision making. Additional information: Contract Period: The University proposes to enter into a contract for 10 Years Initial contract period of 5 years with an option to extend up to a further 5 years. If you have any queries regarding this notice please contact naomi.nortey@leicester.ac.uk and copy in procurement@leicester.ac.ukContract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
29 Jun 2021, 16:15 BST - Award active
Not published · Not published - Contract active
Signed 28 Jun 2021, 00:00 BST · £1,608,871
Commercial outcome and competition
Awards WorkTribe Ltd Not published · Not published · active |
Contracts Contract £1,608,871 · signed 28 Jun 2021, 00:00 BST · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
University of Leicester
Contracting authority GB-FTS-20997Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleNegotiated procedure without prior publication
The works, supplies of services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons.
Explanation: The University of Leicester has completed research of the market, engaging with staff and other institutions with a similar requirement for an off the shelf, ready to use, end to end functionality for the volumes and complexity of research undertaken by the University. This market research concluded that there is just one vendor whose product has proven functionality, tested within the HE Sector, required by the University to support standardisation of processes. Products from other vendors were reviewed during soft market testing, but only Worktribe provided all relevant functionality on a single platform through a user centric interface. The University requires the complete research lifecycle to be integrated in a single platform, from Pre-Award to Post-Award, to Contract Management. Only the Worktribe platform provides fully integrated workflows and capability. Below are a list of concerns with other systems raised through the soft market testing:
-Poor user experience, with the need for data to be re-keyed or uploaded across multiple systems.
-Not able to manage the complexity, size and scale of the University’s Research portfolio.
- Only manage one aspect of the scope of the requirement, which would result in multiple purchases and integrations.
-Complex, unproven integrations would be required.
-Development of a suitable product would be required to fulfil the full scope of the University’s requirement, incl. testing and user acceptance time and effort. The time required for this development would go beyond what should be reasonably expected for such a procurement/ implementation.
Technical: The University’s key technical requirements are:
a. Architectural fit within the University’s current and strategic digital landscape
b .Feasibility and ease of migration from an in-house bespoke system for pre-award costing hosted on the University legacy ERP platform,
c. Maintaining seamless access to historic data,
d. Establishing manageable and future proofed integrations with the University’s core ERP;
e. Straight forward ongoing data extraction for Management Information and BI to the University’s Microsoft based Data warehouse/Analytics platform.
Worktribe is the only end to end solution with the architectural alignment and simple implementation path (supported by the legacy ERP vendor/partners) to achieve these technical requirements.
The result of the market research undertaken by the University has concluded that the Worktribe pre-award, post-award and contract management single platform is the only practical solution, readily available to meet the functional and technical needs, timescale and complexity of the University requirements. |