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Provision of a Research Enterprise Management System

Industry specific software package
South East (UKJ32)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: UNIVERSITY OF SOUTHAMPTON: "Provision of a Research Enterprise Management System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUNIVERSITY OF SOUTHAMPTONScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: UNIVERSITY OF SOUTHAMPTON
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for UNIVERSITY OF SOUTHAMPTON. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2.3Bids / Report
25% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 5 active published awards; 4 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUNIVERSITY OF SOUTHAMPTON
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published31 Mar 2021, 16:15 BST
Last source update31 Mar 2021, 16:15 BST
Recurring procurementNot published
ClassificationIndustry specific software package
Delivery area
South East (UKJ32)
OCIDocds-h6vhtk-02a19c
What is being bought
The proposed contract enables a radical new approach to applications and awards management, an end-to-end Research Enterprise Management System (REMS) will provide researchers, Professional Services staff and School/Faculty and University senior management, with a suite of easily accessible tools within one platform to manage, track progress and monitor our pipeline and portfolio of research and enterprise activities.
What changed
From the official release history
  1. Status changed to complete
    31 Mar 2021, 16:15 BST
  2. Official notice release published
    31 Mar 2021, 16:15 BST
  3. Buyer information updated
    31 Mar 2021, 16:15 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The provision of a Research Enterprise Management system comprising; research pre-award, post-award and contracts modules. Research and Enterprise projects from external funding accounts for approximately £200m annually. There is a need to equip our researchers and professional staff with the tools that will enable them to compete effectively for external funding and to manage their awards - whilst giving the University effective oversight of its performance and the risks associated with research and enterprise activities. Currently there is considerable inefficiency in costing, pricing and approvals of bids as well as contracting and accessible post-award information. We mainly rely on people-driven processes, email communications and siloed information systems, as well as on individuals' knowledge and memory to ensure all necessary steps are taken. Procuring an 'end to end' best of breed integrated solution for applications and awards management will transform the way we manage our research and enterprise portfolio at all levels of the institution. Contract Period: The University proposes to enter into a Contract for 10 years This will comprise of an initial contract period of five years with an option to extend by a further five years subject to satisfactory performance and at the sole discretion of the University. Additional information: If you have any queries regarding this notice please contact e.raddon@soton.ac.uk and copy in procurement@soton.ac.uk.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    31 Mar 2021, 16:15 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 31 Mar 2021, 00:00 BST · £1,519,000
Commercial outcome and competition
Awards
WorkTribe Ltd
Not published · Not published · active
Contracts
Contract
£1,519,000 · signed 31 Mar 2021, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

UNIVERSITY OF SOUTHAMPTON

Contracting authority GB-FTS-9459
View buyer profile

  • UNIVERSITY OF SOUTHAMPTON
    buyer

    BUILDING 85, HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, UKJ32, SO171BJ
    e.raddon@soton.ac.uk

  • University of Southampton
    reviewBody

    Southampton

  • WorkTribe Ltd
    supplier

    Nottingham, UKF1
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNegotiated procedure without prior publication The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons Explanation: Following thorough examination of the market and discussions with staff and other institutions with similar complexity and volumes of research and enterprise funding portfolio, only one vendor has proven able to provide the end to end functionality required by the University. Products from several vendors were tested during soft market testing. Only the Worktribe platform was confirmed as able to bring all the relevant functionalities and information together through an appropriate interface enabling users to utilise the information and applications relevant to their roles. Further vendor research into other solutions again showed that only the Worktribe system was able to provide the end to end, fully integrated workflows for Pre-award, post-Award and Contract Management at the scale and complexity required by the University. Concerns raised with other systems included: - Not being able to manage the contracts elements of the requirement - Only managing the ethics elements which are outside of scope of this project - Not managing the full economic costing elements of the requirement - Complex integrations would be required with other systems to provide the requirement - Poor user experience in having to use multiple systems would remain for users - Not able to manage the scale and complexity of our portfolio Having conducted extensive market research and based on the complexity and size of the University's portfolio we have concluded that the Worktribe pre-award, post-award and contracts single platform is the only practical solution to meet our requirements.