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Find a TenderAwardedContract details notice
Published 8 Dec 2025, 09:14 GMT

Official UK procurement notice

Research Digital Facilities Management System

Official notice

Authority: University of Exeter (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£125,000≈ £25k / year · £150,000 inc. VAT42.5% below published estimate
Submissions closed 16 Jan 2026awarded 1 Apr 2026
Awarded to Innaxys Ltd
Contract term 5 yrsends 1 Mar 2031 · starts 2 Mar 2026

What is being bought

Published requirement description

At the University of Exeter, our Research Facilities play a vital role in supporting world-class research and innovation. These facilities provide specialist spaces, equipment, and technical expertise across a range of disciplines, and are used by internal academic teams as well as commercial and industry partners. A key objective for the Research Facilities Digital Management System is to enable more effective cost recovery across Research Facilities, while supporting streamlined operations management.

CPV: Facilities management services for computer systems development · Facilities management software development services and software development services suite · IT software development services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsSMEPublished value£125,000
Contract period: 2 Mar 2026 – 1 Mar 2031 (5 yrs)Value: £125,000 exc. VAT · £150,000 inc. VAT
Delivery: UKEligibility: SME eligible
72212420 Facilities management software development services and software development services suite72212517 IT software development services72514200 Facilities management services for computer systems development

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Technical = 80% Price = 20%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Dec 2025, 09:14 GMT
Last source update
22 May 2026, 10:03 BST
Authority reference
UOE/2025/038/JU
FTS notice number
2025/S 000-080424
Latest notice
Contract details notice (UK7)
Classification (CPV)
Facilities management services for computer systems developmentFacilities management software development services and software development services suiteIT software development services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05f056 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
16 Jan 2026, 12:00 GMT
Clarification deadline
5 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

8 Dec 2025 → 22 May 2026 · 5 dates
  1. Tender notice published313 days ago
    8 Dec 2025, 09:14 GMT
  2. Clarification questions by285 days ago
    5 Jan 2026, 12:00 GMT
  3. Submission deadline274 days ago
    16 Jan 2026, 12:00 GMT
  4. Contract starts229 days ago
    2 Mar 2026
  5. Latest notice published148 days ago
    22 May 2026, 10:03 BST

Notice history

4 events · 3 releases on Find a Tender · since 8 Dec 2025
  1. Tender notice published
    8 Dec 2025, 09:14 GMT
    UK4
  2. Tender notice published
    18 Dec 2025, 11:41 GMT
    UK4
  3. Contract details notice published
    22 May 2026, 10:03 BST
    UK7
  4. Status changed to complete
    22 May 2026, 10:03 BST
Published amendments (1)

The deadline for the opportunity is being extended and will now be 23rd January 2026 at 12pm (noon). Enquiries deadline moved to 12pm (noon) on 5th January.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £71,9381 contract exc. VAT
Contracts signed 1latest 1 Apr 2026
Awarded toValueDateStatus
Innaxys LtdSME——Awarded

Contracts

  • Provision of a Research Digital Facilities Management System · Innaxys LtdSME

    Signed
    1 Apr 2026
    Value
    £71,938
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Up to two extensions allowable in periods of up to twelve months each

Contracting authority & participating public bodies

University of Exeter

Contracting authorityPublic undertaking GB-PPON: PZYG-2396-XCRZ Northcote House, Exeter, South West, EX4 4QHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Innaxys LtdAwarded supplierGB-PPON: PCWX-4974-PGDL 11 Monarch Way, Heanor, East Midlands, DE75 7SZContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender