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Published 1 Nov 2023, 15:20 GMT

Official UK procurement notice

Provision of a Police and Justice Text Redaction Tool

Official notice

Authority: Police Digital Service (Police & fire)

Framework agreementServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: UK
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 15 Dec 2023awarded 6 Mar 2024
Framework period 3 yrsends 28 Feb 2027 · starts 29 Feb 2024

What is being bought

Published requirement description

This procurement is for the provision of a multi-supplier framework agreement (Framework Agreement), for the provision of a PDS Text Redaction Tool for documentation. The solution will include software, licencing and support and maintenance requirement and eLearning training. The solution will provide a full audit trail of activities and gives forces the ability to be in control of their data.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

How this framework works

From the published notice
Places
up to 5 suppliers · 5 bids received (1.0 per place) · 4 appointed
Framework period
3 yrs from 29 Feb 2024

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsPublished value£10,000,000
Contract period: 29 Feb 2024 – 28 Feb 2027 (3 yrs)
Delivery: UK · United Kingdom
Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Technical: 50%
  • price: 40%
  • Social Value: 10%
Published award criteria (3)
  • Technical: 50
  • Social Value: 10
  • Price: 40
Conditions of participation1
  • Suitability

    These documents are set out in the accompanying tender documentation.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Provision of a Police and Justice Text Redaction Tool” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
1 Nov 2023, 15:20 GMT
Last source update
7 Mar 2024, 11:48 GMT
Award evaluation window
15 Dec 2023 – …
Authority reference
PDSCN-294-2023
FTS notice number
2024/S 000-007319
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
UK
Official registry OCID
ocds-h6vhtk-041105 Find a Tender
Contract terms
Electronic trading
electronic payment

Publisher note: If not already registered, suppliers will need to register here to gain access to the relevant documents - https://uk.eu-supply.com/ctm/Company/CompanyRegistration/RegisterCompany?OID=1&B=UK . Prior to the release of the procurement documents suppliers will need to sign a Non-Disclosure Agreement and submit this via the Bluelight portal.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
15 Dec 2023, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bids opened
15 Dec 2023, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

15 Dec 2023 → 31 Mar 2024 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Dec 2023, 17:00 GMT
  2. Bids opened
    15 Dec 2023, 17:00 GMT
  3. Contract starts
    29 Feb 2024
  4. Notice published
    7 Mar 2024, 11:48 GMT
  5. Bids must remain valid until
    31 Mar 2024, 23:59 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    7 Mar 2024, 11:18 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextV.2.3)Simpson Associates LtdSimpson Associates Information Services Limited

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 1latest 6 Mar 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision of a Police and Justice Text Redaction Tool

    Signed
    6 Mar 2024
    Value
    £10,000,000
    Period
    … – 28 Feb 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 1 from abroad5——

Contracting authority & participating public bodies

Police Digital Service

Contracting authorityPolice & fireBody governed by public lawPublic order and safety 08113293 20 Gresham Street,, LONDON, UK, EC2V 7JEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body London

Framework contractors & participating bidders

4 commercial parties on the notice
  • Aiimi LtdFramework contractor05648705 5th Floor, 100 Avebury Boulevard, , Milton Keynes,, UK, MK9 1FH
  • Simpson Associates LtdFramework contractor3442572 Suite 3b, 20 George Hudson Street, , York, UK, YO1 6WR
  • TeraDact Acquisitions LLCFramework contractor15531817 Taylor Wessing, 5 New Street Square, London, UK, EC4A 3TW
  • The London Data CompanyFramework contractor13303209 Warnford Court, 29 Throgmorton Street, London, UK, EC2N 2AT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria