Official UK procurement notice
Provision of A Physiotherapy and An Employee Counselling Service to Fife Council Employees & Associated Staff
Authority: Fife Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFife Council require the services of a contractor/(s) to provide a Physiotherapy Service and an Employee Counselling Service to Fife Council Employees & Associated Staff. This Contract may be awarded to either a single supplier or two suppliers (one supplier for each of the two services required or one supplier for more than one service).
- Recurrence: 2025/2026
CPV: Company health services · Counselling services · Physiotherapy services
How this framework works
From the published notice- Places
- up to 2 suppliers · 6 bids on the busiest of 2 lots (3.0 per place) · 2 appointed (full)
- Electronic auction
- PCSTender
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £280,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Provision of A Physiotherapy to Fife Council Employees & Associated StaffAwardedRenewalceiling above
The service is to be provided on a “pay as you go” model for employees to access this service through a management referral, with the successful provider invoicing the council for work undertaken one month in arrears with accompanying pre invoices.
Physiotherapy is accessed by employees who are unable to carry out a full range of duties due to musculoskeletal problems and where the condition is having an adverse impact on their ability to do their day-to-day job.
The provider must have premises in central Fife e.g. Glenrothes (ideally) or Kirkcaldy. Preference will be given to a location with strong public transport links, which supports the Council’s objective of Promoting a Sustainable Society.
Lot #2Provision of An Employee Counselling Service to Fife Council Employees & Associated StaffAwardedRenewalceiling above
The service is to be provided on a “pay as you go” model for employees to access through a management referral or self-referral, with the successful provider invoicing the council for work undertaken one month in arrears with accompanying pre invoices. The current model is management referral or self-referral.
Management referrals may also be made where employees or groups of employees are in a formal council process e.g. grievance, performance, disciplinary procedure. Employees will be encouraged to attend and engage in counselling offered as a supportive mechanism for the employee.
The preferred model of service delivery is by telephone counselling or by a digital device. Face to face counselling shall also be offered where required. Where face to face counselling is offered, the successful provider must have premises in central Fife e.g. Glenrothes or Kirkcaldy. Preference will be given to a location with strong public transport links, which supports the Council’s objective of Promoting a Sustainable Society.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Economic & financial standing
All candidates must pass the SPD
4B1.1 - Tenderers are required to provide their annual turnover for their last two financial set of accounts.
4B.4 - The Current Ratio will be applied. Tenderers are to provide their current assets and current liabilities in relation to their audited published accounts for the last two years and to divide the current assets by the current liabilities figure. If a company does not have 2 years of audited published accounts an explanation should be given.
4B.5.1b - Insurance - Employer’s (Compulsory) Liability: Bidders are required to hold or commit to obtaining GBP 10,000,000 of Employer’s (Compulsory) Liability Insurance.
4B.5.2-Insurance-All other types listed: Bidders are required to hold or commit to obtaining, prior to the commencement of the contract, the levels of all other types of insurance cover indicated. The values of the policies must be as follows:
Employer’s Liability - 10 million GBP
Public Liability – 2.5 million GBP
Professional Negligence – 1 million GBP
Cyber Insurance - 5 million GBP
Data loss or breach- 5 million GBP
Minimum: 4B1.1 - Tenderers will be required to have a minimum “general” yearly turnover of GBP 315,00 for the last 2 years for each lot. Tenderers shall be advised that where they do not currently meet the above requirements they shall require to confirm why and the Council may undertake … - Technical & professional ability
Physiotherapists must be qualified members of the Chartered Society of Physiotherapy, registered with the Health and Care Professions Council and preferably have experience/knowledge of occupations in a local authority context.
Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
There must be resilience for the successful provider to cover peaks of work and/or the absence (planned or unplanned) of their staff e.g. staff cover at the same qualification levels as the “core” staff covering the contract.
The successful provider will ensure that, if an employee specifically asks that an examination be completed by a practitioner of the same gender, the successful provider will be responsible for providing a suitable practitioner within one working week of the request being made and at no additional cost
Counsellors will have as a minimum a recognised counselling qualification.
The successful provider must be appropriately qualified and adhere to the Codes of Ethics and Practice of either COSCA (the Confederation of Scottish Counselling Agencies) or BACP (the British Association for Counselling and Psychotherapy). The provider must ensure that counsellors are suitably insured, and Fife Council is indemnified from any malpractice or public liability claims arising from this contract.
Psychologist (CBT) must be register…
Minimum: Physiotherapists must be qualified members of the Chartered Society of Physiotherapy, registered with the Health and Care Professions Council and preferably have experience/knowledge of occupations in a local authority context. Details of the educational and professional qualific…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of A Physiotherapy and An Employee Counselling Service to…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2025/2026
- First published
- 14 Dec 2021, 14:34 GMT
- Last source update
- 29 Mar 2022, 09:56 BST
- Award evaluation window
- 17 Jan 2022 – …
- Authority reference
CFM006- FTS notice number
2022/S 000-008357- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0300f8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See the tender documents
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20309. (SC Ref:688489)
How it was run
Official notice- Appointment period ends
- 17 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Jan 2022, 12:00 GMT
Timeline
17 Jan 2022 → 29 Mar 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown17 Jan 2022, 12:00 GMT
- Bids opened17 Jan 2022, 12:00 GMT
- Notice published29 Mar 2022, 09:56 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete29 Mar 2022, 09:56 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Provision of A Physiotherapy to Fife Council Employees & Associated Staff
- Signed
- 14 Mar 2022
- Value
- £240,000
- Status
- active
Provision of An Employee Counselling Service to Fife Council Employees & Associated Staff
- Signed
- 14 Mar 2022
- Value
- £296,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of A Physiotherapy to Fife Council Employees & Associated Staff | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Provision of An Employee Counselling Service to Fife Council Employees & Associated Staff | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Framework contractors & participating bidders
2 commercial parties on the notice- CONNECT PHYSICAL HEALTHFramework contractor
- Therapeutic Counselling Services LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.