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Find a TenderAwarded without competitionContract details notice
Published 16 Feb 2026, 11:39 GMT

Official UK procurement notice

Provision of a Management and Maintenance Service for EA's Fuel Management System

Official notice

Authority: the Education Authority (Central government)

Framework agreementDirect awardSME suitable
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 16 Feb 2026no call for competition
Awarded to BALTOR SYSTEMS LTD

What is being bought

Published requirement description

The EA wishes to appoint a supplier for the control, monitoring and maintenance support

of the EA's current Fuel Management Sytem for bulk fuel and bulk fuel tanks. This system

is required to ensure authorised use only of bulk fuel by fob/key control, electronic

monitoring and reporting of fuel levels and usage by vehicle.

Provision of pump calibration services and repairs. Additional tanks, pumps and control

systems for expansion of HVO usage (Carbon reduction).

How this framework works

From the published notice
Type
Closed framework

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME
Delivery: Northern IrelandEligibility: SME eligible
42122180 Fuel pumps42124211 Parts of fuel pumps50500000 Repair and maintenance services for pumps, valves, taps and metal containers and machinery

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
16 Feb 2026, 11:39 GMT
Last source update
11 Mar 2026, 09:50 GMT
Authority reference
TRN-25-012
FTS notice number
2026/S 000-021639
Latest notice
Contract details notice (UK7)
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0654ad Find a Tender
Why no open competition
Single Suppliers Intellectual Property Exclusive Rights
Published justification

Baltor Systems Ltd are the only licensed supplier in Northern Ireland to maintain the EA's current fuel management system.

Review and risk notes
Risks

Fuel Management Systems are currently in place in EA Depots across Northern Ireland. The EA could be at risk if these are not maintained of vehicles being taken off the road and children and young people not being able to get to school or move about due to lack of transport.

In addition, changing suppliers could result in a large additional expense to the EA of removing, reinstalling and the overhaul of the current EA integrated system.

How it was run

Official notice
Appointment period ends
—

Timeline

25 Feb 2026 → 11 Mar 2026 · 2 dates
  1. Standstill ends233 days ago
    25 Feb 2026, 23:59 GMT
  2. Notice published219 days ago
    11 Mar 2026, 09:50 GMT

Notice history

4 events · 3 releases on Find a Tender · since 16 Feb 2026
  1. Transparency notice published
    16 Feb 2026, 11:39 GMT
    UK5
  2. Contract award notice published
    16 Feb 2026, 12:04 GMT
    UK6
  3. Contract signature expected
    26 Feb 2026, 23:59 GMT
    scheduled
  4. Contract details notice published
    11 Mar 2026, 09:50 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11 award · see the list ↓
Contracts signed 1latest 26 Feb 2026
Awarded toValueDateStatus
BALTOR SYSTEMS LTDSMEProvision of a Management and Maintenance Service for EA's Current Fuel Management System26 Feb 2026 – 29 Feb 2032£537,84016 Feb 2026Awarded

Contracts

  • Provision of a Management and Maintenance Service for EA's Fuel Management System · BALTOR SYSTEMS LTDSME

    Signed
    26 Feb 2026
    Value
    £537,840
    Period
    27 Feb 2026 – 26 Feb 2029 · up to 26 Mar 2032 with extensions
    Status
    active
    Extensions
    Option to extend for up to and including a further 3x12 months each.

    No agreed KPIs: Threshold to report on KPIs not reached.

Contracting authority & participating public bodies

the Education Authority

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PPHJ-6982-JPXY 40 Academy Street, Belfast, Northern Ireland, BT1 2NQContact email

Framework contractors & participating bidders

1 commercial party on the notice
  • BALTOR SYSTEMS LIMITEDFramework contractorGB-COH: NI024416GB-PPON: PWXN-7726-VJVT 11 Hulls Lane, Lisburn, Northern Ireland, BT28 2SRContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender