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Published 12 Jun 2023, 18:16 BST

Official UK procurement notice

Provision of a housing management system

Official notice

Authority: Onward Group Limited (Public body)

ServicesCompetitive procedure with negotiationSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North West (UKD)
Published estimate£4,500,000≈ £300k / year29.1% below published estimate
Submissions closed 12 Jul 2023awarded 11 Mar 2024
Awarded to MIS Active Management Systems
Contract term 15 yrsends 1 Apr 2039 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

Onward Limited (acting on behalf of itself and any current or future subsidiaries) ("Onward") invites Tenders from suitably qualified and experienced Tenderers in relation to entering into a Contract for the provision of a Housing Management System ("Platform"). It is intended that the Contract be awarded to a single Supplier.Onward are using the Competitive Procedure with Negotiation Procedure ("CPwN") as per Section 29 of the Public Contract Regulations 2015 (2015 No.102), whereby any economic operator may submit a fully completed Supplier Questionnaire ("SQ"), with a view to being shortlisted to the initial Invitation to Tender ("ITT") stage, followed by progressive negotiation stages through to final tender ("ISFT") stages.The purpose of this tender process is to select a Supplier for the provision of a Housing Management System to Onward described in the ITT documents.This Contract will be 5 + 3 + 3 + 4 years.

CPV: IT services: consulting, software development, Internet and support · Software implementation services · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 15 yrs
Contract period: 1 Apr 2024 – 1 Apr 2039 (15 yrs)
Delivery: North West
Extensions: This Contract will be 5 + 3 + 3 + 4 years subject to performance reviews and acceptance of Onward. · This Contract will be 5 + 3 + 3 + 4 years.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems72000000 IT services: consulting, software development, Internet and support72263000 Software implementation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • Method Statements and Functional Requirements: 75%
  • price: 25%
Published award criteria (2)
  • Method Statements and Functional Requirements: 75%
  • Price: 25%
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jun 2023, 18:16 BST
Last source update
11 Mar 2024, 10:59 GMT
Authority reference
OG-P1199
FTS notice number
2024/S 000-007636
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware implementation servicesSoftware package and information systems
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-03d59f Find a Tender

How it was run

Official notice
Submission deadline
12 Jul 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
120 days from the deadline

Timeline

12 Jul 2023 → 1 Apr 2024 · 3 dates
  1. Submission deadline
    12 Jul 2023, 12:00 BST
  2. Notice published
    11 Mar 2024, 10:59 GMT
  3. Contract starts
    1 Apr 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Mar 2024, 10:59 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,192,7601 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 11 Mar 2024
Awarded toValueDateStatus
MIS Active Management SystemsSME£3,192,760 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

Onward Group Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Renaissance Court, 2 Christie Way, West Didsbury, Manchester, North WestContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and Wales, Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • MIS Active Management SystemsAwarded supplier04251717 Charnwood House, Gadbrook Business Park, Northwich, Cheshire. CW9 7UG, Northwich, North West, CW9 7UG

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria