Official UK procurement notice
Provision of a Host Body for the Anti-Racism Observatory for Scotland (AROS)
Authority: Scottish Government (Central government)
What is being bought
Published requirement descriptionWe are seeking a Supplier who can operate in the anti-racism arena showing strong ties and commitment to anti-racism from a corporate level down to all levels of their organisation For avoidance of doubt the Host Organisation will be the Supplier. The Scottish Government (on the recommendation of the Anti-Racism Interim Governance Group and built from the recommendation from the Covid19 and Ethnicity Expert Reference Group) is seeking to contract with a host organisation for a period of two years to incubate the Anti-Racism Observatory for Scotland (AROS) The AROS will be an independent organisation funded by the Scottish Government and will deliver its mission and strategy through the governance of an Advisory Group.
Scottish Government (the Buyer) are fully funding AROS. Therefore the commercial relationship will be between Scottish Government and the Supplier.
Further information can be found on the Scottish Government’s website Developing National Anti-Racism Infrastructure: Interim Governance Group - gov.scot (www.gov.scot ↗) and Anti-Racism Vison Mission and Anti-Racism Method and Structure documents.
The Supplier must provide the following services:
Administrative, Finance
Human Resources including Recruitment (excludes employment)
Operational Delivery
Accommodation for AROS Staff and
Recommendation Report
The successful bidder will enable AROS to meet its objectives and support AROS to become a fully independent body. It will house senior staff (appointed by the advisory group) to lead the AROS workplan.
CPV: Accommodation and office services · Administration services · Information technology services · Supply services of office personnel
The lotProcurement structure
single lot · no lot value publishedLot #1The Scottish Government (on the recommendation of the Anti-Racism Interim Governance…Awarded
The Scottish Government (on the recommendation of the Anti-Racism Interim Governance Group and built from the recommendation from the Covid19 and Ethnicity Expert Reference Group) is seeking to contract with a host organisation for a period of two years to incubate the Anti-Racism Observatory for Scotland (AROS). The Host Organisation will be an independent organisation funded by the Scottish Government for improvement of public Scottish institutions and will deliver its mission and strategy through the governance of an external Advisory Group
Further information can be found on the Scottish Government’s website Developing National Anti-Racism Infrastructure: Interim Governance Group - gov.scot (www.gov.scot ↗) and Anti Racism Vision Mission and Anti Racism Method and Structure documents.
We are seeking a Supplier who can demonstrate they align with the values of the AROS, which include a commitment to antiracism, intersectional practice. This tender is for a Host Body to provide the infrastructure and personnel. Additional information: This contract may be extended by 3 months at the discretion of Scottish Ministers.
The evaluation consists of some minimum mandatory score of 2 questions. Bidders who fail to meet the mandatory score of 2 will not progress to the Price Quality Ratio evaluation and will score 0 for their commercial score.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Understanding the Requirement: 20
- Mobilisation: 15
- Knowledge and Skills: 20
- Contract Management: 20
- Climate Emergency: 5
- Fair Work: 10
- Business Continuity and Disaster Recovery: 5
- Community Benefits: 5
- price: 30
Published award criteria (9)
- Understanding the Requirement: 20
- Mobilisation: 15
- Knowledge and Skills: 20
- Contract Management: 20
- Climate Emergency: 5
- Fair Work: 10
- Business Continuity and Disaster Recovery: 5
- Community Benefits: 5
- Price: 30
- Condition of participationno text publishedMinimum: Minimum level(s) of standards required: SPD 4B.4 Bidders must demonstrate a Current Ratio of no less than 1.0. Current Ratio will be calculated as follows: net current assets divided by net current liabilities. There must be no qualification or contra-indication from any evidence…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Apr 2024, 08:32 BST
- Last source update
- 1 May 2025, 08:48 BST
- Award evaluation window
- 2 Sept 2024 – …
- Authority reference
668218- FTS notice number
2025/S 000-018236- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04532dFind a Tender
- Performance terms
It shall be a condition of the Contract that, if required by the Scottish Government, the appointed Service Provider shall deliver a validly
executed Parent Company Guarantee in the form set out in the tender documents
Publisher note: SPD will be scored on a pass/fail basis. The contract award criteria will be Price 30%/Quality 70 %. Question Scoring Methodology for Award Criteria outlined in invitation to tender: 0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 — Excellent. Response is completely relevant and excellent overall. Bidders must complete the SPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. Bidders must confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of subcontractors at all stages of the supply chain within 30 days and include a point of contact for subcontractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance and provision of evidence and reporting to the Scottish Government on a regular basis. Bidders who fail to answer “Yes” or "Not Applicable" to this question will not have their tender considered further. (SC Ref:797640)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗
- Submission deadline
- 2 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 2 Sept 2024, 14:00 BST
Timeline
29 Jul 2024 → 1 May 2025 · 4 dates- Next notice expected29 Jul 2024, 00:00 BST
- Submission deadline2 Sept 2024, 12:00 BST
- Bids opened2 Sept 2024, 14:00 BST
- Notice published1 May 2025, 08:48 BST
Notice history
4 events · 3 releases on Find a Tender · since 11 Jul 2024- Status changed to active11 Jul 2024, 09:03 BST
- Procurement method changed11 Jul 2024, 09:03 BST
- Deadline published: 2 Sept 2024, 12:00 BST11 Jul 2024, 09:03 BST
- Status changed to complete1 May 2025, 08:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| University of StrathclydeSubcontracting: declared | £2,826,473 † | — | Awarded |
Contracts
Contract 018236-2025-668218-1 · University of Strathclyde
- Signed
- 24 Apr 2025
- Value
- £2,826,473
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Bidders & participating suppliers
1 commercial party on the notice- University of StrathclydeAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.