Provision of a Fleet Management System and Appropriate Support Services

Authority: The Police and Crime Commissioner for Nottinghamshire of Joint Police and Fire Headquarters (Police & fire)

GoodsOpen procedure

Sectors: Software Packages & ERP (48)Repair & Maintenance (50) Delivery: East Midlands (UKF1)

Published estimate£600,000≈ £75k / year

Submissions closed 25 Mar 2025

Contract term 8 yrsends 30 Nov 2033 · extension options published · starts 1 Dec 2025

What is being bought

Published requirement description

The Police and Crime Commissioner for Nottinghamshire wishes to appoint a supplier for the Provision of a Fleet Management System and Appropriate Support Services. The Customer is conducting this Invitation to Tender via the Public Contracts Regulations 2015 (the 'Regulations'). The opportunity can be found at nottinghamshirepolice.my.site.com/s/Welcome ↗

CPV: Industry specific software package · Vehicle-fleet management services

The lotProcurement structure

single lot · value published

Lot #1Renewal 8 yrsPublished value£600,000

Contract period: 1 Dec 2025 – 30 Nov 2033 (8 yrs)

Delivery: East Midlands · Joint Police and Fire Headquarters, Sherwood Lodge, Arnold, NG5 8PP

Extensions: The contract will run for an initial period of 4 years, with the option to extend for 2 periods of 24 months each. The maximum contract duration will therefore be 8 years.Variant bids: not allowed

50111100 Vehicle-fleet management services

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 21 Feb 2025, 15:13 GMT
Last source update: 21 Feb 2025, 15:13 GMT
Award evaluation window: 21 Feb 2025 – …
Authority reference: NOTTS-000238
FTS notice number: 2025/S 000-006886
Classification (CPV): Industry specific software packageVehicle-fleet management services
Delivery area: East Midlands (UKF1)
Official registry OCID: ocds-h6vhtk-04e6fe Find a Tender

How it was run

Official notice

Run through: portal not identified

Language: EN

Submission deadline: 25 Mar 2025, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 21 Feb 2025, 17:00 GMT

Detailed submission instructions & authority contactsFrom official release

nottinghamshirepolice.my.site.com/s/Welcome ↗

Timeline

21 Feb 2025 → 1 Dec 2025 · 5 dates

Notice published
21 Feb 2025, 15:13 GMT
Bids opened
21 Feb 2025, 17:00 GMT
Submission deadline
25 Mar 2025, 12:00 GMT
Bids must remain valid until
25 Jun 2025, 23:59 BST
Contract starts326 days ago
1 Dec 2025

Contracting authority & participating public bodies

The Police and Crime Commissioner for Nottinghamshire of Joint Police and Fire Headquarters

Contracting authorityPolice & fireBody governed by public lawGeneral public services Sherwood Lodge, Arnold, Nottingham, Nottingham, East Midlands, NG5 8PPContact name, email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body Strand

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.