Official UK procurement notice
Provision of a Fleet and Asset Management System
Authority: Direct Rail Services Limited (Public body)
What is being bought
Published requirement descriptionDRS has awarded a contract for the provision of a Fleet and Asset Management System for its rail division. Further details of the tender can be found by searching C28606 on the Atamis procurement platform.
DRS does not consider itself bound by the Procurement Act 2023 (PA23) and associated procurement legislation (together the “UK procurement legislation”) on the basis that, operating commercially, it is not a public authority, nor does it carry out any utility activities. Accordingly, the Procurement is not, and does not purport to be, subject to UK procurement legislation. For the avoidance of doubt, Tenderers are put on notice that the publication of this document and any other document that relates to this Procurement (including the relevant tender notice) is published voluntarily and nothing in this document, or any other document that DRS publishes in relation to this Procurement, should be construed as purporting to give rise to rights or obligations under UK procurement legislation.
Finance Note: The total contract value has been estimated based on the maximum allowable contract duration, with an inclusion for contingency.
- How the procedure runs: DRS is seeking suppliers for the provision of a Fleet and Asset Management System for its rail division. Further details can be found by searching C28606 on the Atamis procurement platform DRS does not consider itself bound by the Procurement Act 2023 (PA23) and associated procurement legislation (together the “UK procurement legislation”) on the basis that, operating commercially, it is not a public authority, nor does it carry out any utility activities. Accordingly, the Procurement is not, and does not purport to be, subject to UK procurement legislation. For the avoidance of doubt, Tenderers are put on notice that the publication of this document and any other document that relates to this Procurement (including the relevant tender notice) is published voluntarily and nothing in this document, or any other document that DRS publishes in relation to this Procurement, should be construed as purporting to give rise to rights or obligations under UK procurement legislation. That said, DRS intends to operate a fair process which broadly aligns with certain key aspects of the competitive flexible procedure under the PA23 and which aligns with the objectives of section 12(1)-(3) of the PA23. The process for this initial stage of the Procurement is set out in this Stage 1 ITT.
CPV: Software package and information systems · Software support services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Selection Questionnaire: Applicants will be down-selected based on their responses to this first stage of the procurement process. Further details can be found in the ITT documents provided in the Atamis procurement platform.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Oct 2025, 15:08 BST
- Last source update
- 1 Apr 2026, 14:14 BST
- Award evaluation window
- Submission end – 17 Feb 2026
- Authority reference
C29927- FTS notice number
2025/S 000-080312- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cc76Find a Tender
- How it runs
DRS is seeking suppliers for the provision of a Fleet and Asset Management System for its rail division. Further details can be found by searching C28606 on the Atamis procurement platform
DRS does not consider itself bound by the Procurement Act 2023 (PA23) and associated procurement legislation (together the “UK procurement legislation”) on the basis that, operating commercially, it is not a public authority, nor does it carry out any utility activities. Accordingly, the Procurement is not, and does not purport to be, subject to UK procurement legislation. For the avoidance of doubt, Tenderers are put on notice that the publication of this document and any other document that relates to this Procurement (including the relevant tender notice) is published voluntarily and nothing in this document, or any other document that DRS publishes in relation to this Procurement, should be construed as purporting to give rise to rights or obligations under UK procurement legislation. That said, DRS intends to operate a fair process which broadly aligns with certain key aspects of the competitive flexible procedure under the PA23 and which aligns with the objectives of section 12(1)-(3) of the PA23. The process for this initial stage of the Procurement is set out in this Stage 1 ITT.
How it was run
Official notice- Requests to participate (first stage)
- 15 Dec 2025, 15:00 GMT
- Submission deadline
- 15 Dec 2025, 15:00 GMT
- Clarification deadline
- 15 Dec 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Bidders are invited to submit their responses to this first stage of the procurement process by 15:00 on 15th December 2025. Shortlisted bidders will be invited to a second stage of the process commencing in early January 2026 with an anticipated submission date of 6th February 2026.
Timeline
14 Oct 2025 → 30 Apr 2026 · 11 dates- Planning notice published375 days ago14 Oct 2025, 15:08 BST
- Market engagement336 days ago21 Nov 2025, 23:59 GMT
As part of this process, we are hosting a Supplier Engagement Day on Monday, 27th October.
To be invited, suppliers must complete the engagement form attached or contact us through the Atamis portal.
- Tender notice published323 days ago5 Dec 2025, 16:10 GMT
- Clarification questions by313 days ago15 Dec 2025, 15:00 GMT
- Submission deadline313 days ago15 Dec 2025, 15:00 GMT
- Award decision expected by248 days ago17 Feb 2026, 23:59 GMT
- Assessment summaries sent242 days ago24 Feb 2026
- Standstill ends232 days ago5 Mar 2026, 23:59 GMT
- Contract starts206 days ago1 Apr 2026, 00:00 BST
- Latest notice published206 days ago1 Apr 2026, 14:14 BST
- Next notice expected176 days ago30 Apr 2026, 23:59 BST
Notice history
12 events · 6 releases on Find a Tender · since 14 Oct 2025- Preliminary market engagement notice published14 Oct 2025, 15:08 BSTUK2
- Preliminary market engagement notice published14 Oct 2025, 15:27 BSTUK2
- Tender notice published5 Dec 2025, 16:10 GMTUK4
- Published value updated to £2,000,0005 Dec 2025, 16:10 GMTwas £1,500,000
- Status changed to active5 Dec 2025, 16:10 GMT
- Procurement method changed5 Dec 2025, 16:10 GMT
- Tender notice published8 Dec 2025, 14:03 GMTUK4
- Contract award notice published24 Feb 2026, 13:22 GMTUK6
- Status changed to complete24 Feb 2026, 13:22 GMT
- Contract signature expected31 Mar 2026, 23:59 BSTscheduled
- Contract details notice published1 Apr 2026, 14:14 BSTUK7
- Procurement method changed1 Apr 2026, 14:14 BST
Published amendments (2)
I have updated the contact information on the document.
Full stop at the end of the URL provided in the notice is preventing suppliers accessing the tender documentation.
Routine re-releases (6)
- 2025-12: 1 release · 5 Dec 2025
- 2025-10: 2 releases · 14 Oct 2025, 14 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NTT Data Business Solutions1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Extension option for up to an additional 3 years post 31/03/2029 | £1,500,000 | 24 Feb 2026standstill to 5 Mar 2026 | Standstill |
| NTT Data Business Solutions | £1,800,000 inc. VAT † | — | Awarded |
Contracts
Provision of a Fleet and Asset Management System · NTT Data Business Solutions
- Signed
- 27 Mar 2026
- Value
- £1,800,000 inc. VAT
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- Extension option for up to an additional 3 years post 31/03/2029
No agreed KPIs: Not required as under minimum value. SLAs are in place.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NTT Data Business Solutions LimitedAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender