Official UK procurement notice
Provision of a Finance System
Authority: West Mercia Police and Crime Commissioner (Police & fire)
What is being bought
Published requirement description*** REQUEST FOR INFORMATION ONLY ****
INTRODUCTION
West Mercia Police (the Authority) wishes to inform you of an upcoming requirement to replace our current finance system. The new solution must replicate existing functionality while also providing enhanced capabilities that will enable us to meet the objectives outlined below. This exercise is being undertaken to assess the capabilities available within the market and to understand how potential solutions align with the needs of West Mercia Police.
The purpose of the RFI is to gain a formal understanding of the possible capabilities, indicative pricing and proposed timescales, with a view to inform West Mercia Police of options and next steps.
OBJECTIVES
The objective of this RFI is to:
- identify how the market meets the capabilities/functionality sought by the authority and enable future capture & refinement of our requirements
- identify providers with advantageous solutions from commercial and technical standpoints including future expansions of the system
- identify providers with a successful track-record for delivering within the UK Police force or wider public sector
- confirm technical considerations such as hosting (on-premise versus cloud), integration opportunities and security assurances.
Should your organisation wish to be included in this exercise you are encouraged to register to InTend and West Mercia Police to participate in this RFI exercise.
Sell2 (in-tend.co.uk) - sell2.in-tend.co.uk/blpd/publictender-de… ↗ deadline for responses by no later than 16:00 hrs on 6th March 2026.
CPV: Accounting system · Billing system · Database systems · Database-management system · Document management system · Financial analysis and accounting software development services · Financial analysis and accounting software package · Financial analysis software development services · Financial analysis software package · Financial information systems · Financial systems software development services · Financial systems software package · +4 more
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Pipeline intelligence · planning stage: how this market runs before the tender is published
How West Mercia Police and Crime Commissioner buys Financial analysis and accounting software package (CPV 4844), and who usually turns up
West Mercia Police and Crime Commissioner’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Financial analysis and accounting software package (CPV 4844) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in West Midlands (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside West Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 62 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 13%
2–388% / 16%
4–60% / 41%
7+13% / 31%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate56%
Within ±2%31%
Above estimate13%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4844Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 38 past lots.
A forecast, not a list of bidders.
1 bid13%
2–332%
4–634%
7+21%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Feb 2026, 16:31 GMT
- Last source update
- 6 Feb 2026, 16:31 GMT
- Authority reference
11747- FTS notice number
2026/S 000-011144- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-064a95Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
6 Feb 2026 → 1 Apr 2027 · 3 dates- Planning notice published256 days ago6 Feb 2026, 16:31 GMT
- Market engagement255 days ago6 Feb 2026, 23:59 GMT
Participation in the RFI exercise via Bluelight InTend portal
- Today20 Oct 2026
- Contract startsin 163 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published6 Feb 2026, 16:31 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender