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Published 3 Oct 2023, 15:51 BST

Official UK procurement notice

Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service

Official notice

Authority: Office of the Surrey Police and Crime Commissioner (Police & fire)·Consortium: 2 public authorities

Framework agreementServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: UK
Framework ceiling (notional)£20,000,000framework ceiling, not attributable revenue
Submissions closed 1 Nov 2023awarded 11 Nov 2023
Framework period 4 yrsends 31 Jan 2028 · starts 1 Feb 2024

What is being bought

Published requirement description

The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) is leading on a four year collaborative framework for a Vehicle Recovery and Disposal Managed Service in conjunction with the Police and Crime Commissioner for Sussex. This framework will be available to a number of other public sector organisations who may wish to utilise the framework.

This tender is for a single Managing Agent to provide a managed framework whereby all Contract Participants will have a single point of contact to request in respect of vehicles in accordance with current and proposed regulations:

  • recovery, storage and eventual disposal (by centralised disposal agent)
  • disposal (by centralised disposal agent) of vehicles recovered through another provision to that Contract Participant

Contract start date will be 1st February 2024, for a period of 4 years with no extension options. Expiry date will be 31st January 2028.

CPV: Breakdown and recovery services for buses · Breakdown and recovery services for cars · Breakdown and recovery services for commercial vehicles · Breakdown and recovery services for motor vehicles · Breakdown and recovery services for motorcycles · Breakdown vehicles · Vehicle towing-away services

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
4 yrs from 1 Feb 2024

The lotProcurement structure

single lot · value published
Lot #1Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed ServiceAwarded 4 yrsPublished value£20,000,000
Contract period: 1 Feb 2024 – 31 Jan 2028 (4 yrs)
Delivery: UK
Variant bids: not allowed
34144220 Breakdown vehicles50118110 Vehicle towing-away services50118200 Breakdown and recovery services for commercial vehicles50118300 Breakdown and recovery services for buses50118400 Breakdown and recovery services for motor vehicles50118500 Breakdown and recovery services for motorcycles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (2)
  • Compliance with statement of requirement: 90%
  • price: 10%
Published award criteria (2)
  • Compliance with statement of requirement: 90%
  • Price: 10%
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
  • “Provision Of A Collaborative Framework For A Vehicle Recovery And…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes
First published
3 Oct 2023, 15:51 BST
Last source update
29 Feb 2024, 12:03 GMT
Award evaluation window
1 Nov 2023 – …
Authority reference
JPS1403
FTS notice number
2024/S 000-006508
Classification (CPV)
Breakdown and recovery services for busesBreakdown and recovery services for carsBreakdown and recovery services for commercial vehiclesBreakdown and recovery services for motor vehiclesBreakdown and recovery services for motorcyclesBreakdown vehiclesVehicle towing-away services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04078b Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
1 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
1 Nov 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

1 Nov 2023 → 29 Feb 2024 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Nov 2023, 12:00 GMT
  2. Bids opened
    1 Nov 2023, 12:00 GMT
  3. Bids must remain valid until
    30 Jan 2024, 23:59 GMT
  4. Contract starts
    1 Feb 2024
  5. Notice published
    29 Feb 2024, 12:03 GMT

Notice history

2 events · 3 releases on Find a Tender · since 11 Jan 2024
  1. Status changed to complete
    11 Jan 2024, 09:19 GMT
  2. Buyer details updated
    29 Feb 2024, 12:03 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 2latest 11 Nov 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service

    Signed
    11 Nov 2023
    Value
    —
    Period
    … – 31 Jan 2028
    Status
    active

  • Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service

    Signed
    11 Nov 2023
    Value
    £20,000,000
    Period
    1 Feb 2024 – 31 Jan 2028
    Status
    active
    • Change Original award notice stated total framework value as being £2,000,000 when this should have been £20,000,000, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The award notice was posted with an error in the value with it being posted as £2,000,000 instead of £20,000,000 due to missing one of the 0's

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Provision Of A Collaborative Framework For A Vehicle Recovery And Disposal Managed Service2bids · 2 electronic · 2 from abroad0—£1 – £2,000,000
Whole notice———£1 – £2,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

Office of the Surrey Police and Crime Commissioner

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Surrey Police, Mount Browne, Sandy Lane , Guildford, UK, GU3 1HGContact name, email

Dispute resolution & review bodies

  • Police and Crime Commissioner for SurreyReview body Guildford

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria