Find a TenderAwardedContract details notice

Published 19 Jan 2026, 17:49 GMT

Official UK procurement notice

Choice-Based Lettings & Allocations IT Solution

Official notice

Authority: Birmingham City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Software Packages & ERP (48) Delivery: West Midlands (UKG)

Budget not disclosed£0exc. VAT

Submissions closed 16 Feb 2026awarded 22 May 2026

Awarded to HOME CONNECTIONS LETTINGS LIMITED

Contract term 4 yrs 6 moends 30 Nov 2030 · up to 30 Nov 2032 with extensions · starts 18 May 2026

What is being bought

Published requirement description

Provision of Choice-Based Lettings & Allocations IT Solution including software, installation, data migration, training, support and maintenance services.

No preliminary market engagement: Market Engagement occurred via Framework & under PCR2015

CPV: Administration software package · Industry specific software package · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrs 6 moPublished value£0

Contract period: 18 May 2026 – 30 Nov 2030 (4 yrs 6 mo) · up to 30 Nov 2032 with extensions

Delivery: West Midlands

Extensions: Two (2) Years optional extension, subject to supplier performance & budget availability.

48000000 Software package and information systems 48100000 Industry specific software package 48219300 Administration software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Evaluation of submissions will be split into stages as follows: • Stage 1 – Evaluation of the Procurement Specific Questionnaire • Stage 2 – Evaluation of the Award Criteria Bids at Stage 2 will be assessed by PASS/FAIL Questions and the evaluation of award criteria based on 60% Quality, 10% Social Value and 30% Price. Where a Tenderer scores a 'Fail' in respect of any Pass/Fail question, the remainder of its response will not be evaluated and the Tenderer concerned shall be excluded from further participation in the procurement exercise.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 19 Jan 2026, 17:49 GMT
Last source update: 10 Jul 2026, 09:11 BST
Award evaluation window: Submission end – 20 Apr 2026
Authority reference: PQ0631
FTS notice number: 2026/S 000-004547
Latest notice: Contract details notice (UK7)
Classification (CPV): Administration software packageIndustry specific software packageSoftware package and information systems
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-060949 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 16 Feb 2026, 12:00 GMT
Clarification deadline: 30 Jan 2026, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/birminghamcc ↗

Please register at the above address to access the tender documentation with further instructions about how to bid.

Timeline

19 Jan 2026 → 10 Jul 2026 · 8 dates

Tender notice published270 days ago
19 Jan 2026, 17:49 GMT
Clarification questions by259 days ago
30 Jan 2026, 17:00 GMT
Submission deadline242 days ago
16 Feb 2026, 12:00 GMT
Award decision expected by178 days ago
20 Apr 2026, 23:59 BST
Contract starts151 days ago
18 May 2026, 00:00 BST
Assessment summaries sent143 days ago
26 May 2026, 00:00 BST
Standstill ends133 days ago
4 Jun 2026, 23:59 BST
Latest notice published98 days ago
10 Jul 2026, 09:11 BST

Notice history

5 events · 3 releases on Find a Tender · since 19 Jan 2026

Tender notice published
19 Jan 2026, 17:49 GMT
UK4
Contract award notice published
26 May 2026, 16:32 BST
UK6
Status changed to complete
26 May 2026, 16:32 BST
Contract signature expected
29 Jun 2026, 23:59 BST
scheduled
Contract details notice published
10 Jul 2026, 09:11 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £411,0001 award inc. VAT; no net value published

Bids received 44 from SMEs

Contracts signed 1latest 30 Jun 2026

Awarded to	Value	Date	Status
HOME CONNECTIONS LETTINGS LIMITEDSMEProvision of a Choice-Based Lettings & Allocations IT Solution30 Jun 2026 – 30 Nov 2030 · up to 30 Nov 2032Extensions: Subject to satisfactory contract performance and budget availability. One (1) option to extend by a period of two (2) years. · Options: The option to add a 'Chatbot' or similar enhanced functionality in the future to improve applicant engagement and maximise automated decision-making. As per the tender documentation the contract will also be required to adapt to any UK legislative changes and any future Housing Policy amendments with appropriate systems changes being put in place to support them.	£411,000 inc. VAT	22 May 2026	Awarded

Contracts

Provision of a Choice-Based Lettings & Allocations IT Solution · HOME CONNECTIONS LETTINGS LIMITEDSME
Signed
30 Jun 2026
Value
£342,500
Period
1 Jul 2026 – 30 Nov 2030 · up to 30 Nov 2032 with extensions
Status
active
Extensions
Subject to satisfactory contract performance and budget availability. One (1) option to extend by a period of two (2) years.
Options
The option to add a 'Chatbot' or similar enhanced functionality in the future to improve applicant engagement and maximise automated decision-making. As per the tender documentation the contract will also be required to adapt to any UK legislative changes and any future Housing Policy amendments with appropriate systems changes being put in place to support them.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders · 6 at stage one	4	0	—

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact email

Bidders & participating suppliers

1 commercial party on the notice

Home Connections Lettings LtdAwarded supplierGB-COH: 05375099 United house, North Road, London, London, N7 9DPContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsBirmingham City Council eProcurement/Supplier Portal

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Jul 2026, 09:11 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender26 May 2026, 16:32 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Jan 2026, 17:49 GMT