Official UK procurement notice
Provision of a BMS Maintenance and Repair Contract for Various GL Properties
Authority: Glasgow Life (Culture & Sport Glasgow)
What is being bought2 lots · detail below
Published requirement descriptionThe company invites bids for the provision of a Maintenance and Repair contract for the Building Management Systems to Glasgow Life Properties.
The tender has been split in to two seperate lots and they are as follows.
Lot 1 : Emirates Arena
Lot 2 : All Other Venues
- Recurrence: 2027
CPV: Building and facilities management services · Repair and maintenance services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Building Management System Maintenance and Repair at Emirates Arena ,GlasgowAwardedRenewal
Lot One - Emirates Arena BMS Maintenance and Repair Services.
The detailed specification of the supply of the services and details of estimated demand is provided in Section 4 of the Invitation to Tender
Lot #2Building Management System Maintenance and Repair to Various Properties in Glasgow Life EstateAwardedRenewal
Lot Two - BMS Maintenance and Repair Services for Various Venues.
The detailed specification of the supply of the services and details of estimated demand is provided in Section 4 of the Invitation to Tender
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Economic & financial standing
Economic & Financial Standing:
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process: -
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts and accounts with Companies House.
The financial requirements will apply to both Lots.
Trading Performance
An overall positive outcome on EBITDA earnings over a 3 year period. Exceptional items can be excluded from the calculation. The above would be expressed in the ratio EBITDA/Turnover.
Balance Sheet strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ration Total Assets/Total Liabilities.
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum f…
Minimum: Insurance Requirements: Public Liability Insurance – to the value of at least FIVE MILLION POUNDS STERLING (5,000,000 GBP) in respect of any one claim and unlimited in the period. Employer’s Liability Insurance – to the value of at least TEN MILLION POUNDS STERLING (10,000,000 GB… - Technical & professional ability
Bidders are required to provide three examples of similar nature services for Lot 1 within the last three years and three examples of similar nature services for Lot 2 which demonstrate they have the relevant experience required to undertake these contracts.
This will be assessed on a pass and fail basis. Bidders who fail will not be taken forward in the evaluation process.
It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health and Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health and Safety Policy and is required to do so, The Company may exclude the Bidder from the competition.
Minimum: It is a mandatory requirement for bidders to have a Trend TTC licence if submitting a bid for Lot1 Emirates Arena. This certification must be attached within the general attachments area within the Qualification envelope. Only bidders who have supplied this accreditation will be …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027
- First published
- 20 Jan 2023, 11:59 GMT
- Last source update
- 16 May 2023, 14:45 BST
- Award evaluation window
- 3 Mar 2023 – …
- Authority reference
CSG005578- FTS notice number
2023/S 000-013935- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039936Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23188 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Company is committed to maximising Community Benefits from procurement activity. This will be achieved through the inclusion of specific clauses within procurement contracts known as Community Benefits clauses. Community Benefit clauses are requirements which deliver wider benefits in addition to the core purpose of a contract. These clauses can be used to build a range of economic, social, or environmental conditions into the delivery of contracts. Examples of the categories and types of benefits are – - Sponsorship of local organisation - Mentoring – Contractors offering support and guidance to local organisations and individuals - Provide career night / event within local school, provide career information on the industry to interested individuals - Sponsorship of a local sports team or community event - Donation of materials and / or labour to support a local community project - Offer weekly or monthly work experience placement to a nominated school pupil or Council apprentice - Hold a workshop or event in a school, college, or community group Please provide a detailed statement which must include: a) details of the Community Benefits you will provide as part of this contract b) what resource (staff responsible) will you use to ensure successful delivery c) detailed commitment to the approach, including how you will monitor to track successful delivery of each of the Community Benefits you wish to deliver; and d) how you will update the Company on progress (SC Ref:732038)
How it was run
Official notice- Submission deadline
- 3 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Mar 2023, 12:00 GMT
Timeline
3 Mar 2023 → 30 Jun 2023 · 4 dates- Submission deadline3 Mar 2023, 12:00 GMT
- Bids opened3 Mar 2023, 12:00 GMT
- Notice published16 May 2023, 14:45 BST
- Bids must remain valid until30 Jun 2023, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 May 2023, 14:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Building Management System Maintenance and Repair at Emirates Arena ,Glasgow1 award | |||
| Laplace SolutionsSME | £78,925 † | — | Awarded |
| Lot 2 · Building Management System Maintenance and Repair to Various Properties in Glasgow Life Estate1 award | |||
| MAINTENANCE CONTROLS & ENGINEERING SCOTLAND LTDSME | £59,840 † | — | Awarded |
Contracts
Building Management System Maintenance and Repair at Emirates Arena ,Glasgow · Laplace SolutionsSME
- Signed
- 11 May 2023
- Value
- £78,925
- Status
- active
Building Management System Maintenance and Repair to Various Properties in Glasgow Life Estate · MAINTENANCE CONTROLS & ENGINEERING SCOTLAND LTDSME
- Signed
- 11 May 2023
- Value
- £59,840
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Building Management System Maintenance and Repair at Emirates Arena ,Glasgow | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Building Management System Maintenance and Repair to Various Properties in Glasgow Life Estate | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the PeaceReview body
Bidders & participating suppliers
2 commercial parties on the notice- Laplace SolutionsAwarded supplier
- MAINTENANCE CONTROLS & ENGINEERING SCOTLAND LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.