Official UK procurement notice
Provision of a 200mm High Performance Electron Beam Lithography System
Authority: University of Southampton (Charity / VCSE)
What is being bought
Published requirement descriptionThe University is looking to procure a new 200mm capable high throughput Electron Beam Lithography (EBL) Write Tool for the Southampton Nanofabrication Centre, to be used by researchers, students, and the wider UK academic community to provide state-of-the-art nanometer scale lithography service.
CPV: Laboratory, optical and precision equipments (excl. glasses)
The lotProcurement structure
single lot · value publishedLot #1The Southampton Nanofabrication Centre is a state-of-the-art facility for…AwardedPublished value£5,000,000
The Southampton Nanofabrication Centre is a state-of-the-art facility for microfabrication and high-spec nanofabrication, as well as a wide range of characterisation capabilities, housed in a purpose built, 820m2 cleanroom in the Mountbatten Complex at the University of Southampton. One of the premier cleanrooms in Europe, the Centre has a uniquely broad range of technologies, combining traditional and novel top down fabrication with state-of-the-art bottom up
fabrication. This allows us to develop and produce a wide range of devices in diverse fields such as electronics, nanotechnology and bio nanotechnology and incorporate them into an equally comprehensive array of nano and microsystems for analysis and
use. The characterisation capability is similarly extensive catalogue of microscopes and test gear, from nanometre resolution scanning microscopes to electrical, magnetic and RF analysis. The University is looking to procure a new 200mm capable high throughput Electron Beam Lithography (EBL) Write Tool for the Southampton Nanofabrication Centre, to be used by researchers, students, and the wider UK academic community to provide state-of-the-art nanometer scale lithography service. The user base for the new instrument will be approximately 40 users. The University is conducting this procurement using the open procedure in accordance with the requirements of the Regulations for the purpose of procuring the goods and services described in the Specification.
The University proposes to enter into a Contract for up to sixteen years. This will be the maximum contract period, including any potential extensions with the successful tenderer.
This contract term will comprise:
The initial contract period, comprising;
- A period of twelve months to cover the estimated lead time of the
instrument,
- A two-year warranty period, and
- A four-year comprehensive service agreement
Followed by
- A further nine x twelve-month optional extension periods to the
comprehensive service agreement, subject to the satisfactory
performance and at the discretion of the University. The contract will be effective on signing. The two-year warranty period and four-year service agreement will run from the date of delivery and acceptance of the equipment, estimated to be twelve
months after the commencement of the contract. Extensions, if agreed, shall run from the expiry of the initial service agreement period (year seven), if so agreed by the University. The Contract will run for a maximum of sixteen years up until September 2038 (actual date is TBC following contract award).
The anticipated total value of the proposed solution including all of the extension periods shown above should be within the range of £4m to £5m excluding VAT. It is anticipated that the cost of the instrument itself and core services related to its installation and commissioning will be in the value of £3.14m GBP excluding VAT.
All related components, delivery, installation, commissioning, training, services, and maintenance MUST be included within the proposal. Whilst bidders are expected to provide a proposal that falls within this budget, for the benefit of doubt, the University will not automatically exclude any bidders whose proposal exceeds this
figure. All related components, delivery, installation, commissioning, training, services, and maintenance MUST be included within the proposal.
Details of current expenditure or potential future uptake are given as a guide based on past purchasing and current planning to assist you in the preparation of your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract.
This procurement is not suitable for splitting into lots. The risk of
dividing the requirement into Lots would render the execution of
the contract excessively technically difficult, not cost effective and
would undermine proper execution of the contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Mandatory Technical Requirement - Instrument: 20%
- Mandatory Technical Requirement - Customer Support: 5%
- Mandatory Technical Requirement - Delivery, Training and Logistics: 5%
- Desirable Technical Requirements: 60%
- Grand Total: 10%
Published award criteria (5)
- Mandatory Technical Requirement - Instrument: 20
- Mandatory Technical Requirement - Customer Support: 5
- Mandatory Technical Requirement - Delivery, Training and Logistics: 5
- Desirable Technical Requirements: 60
- Grand Total: 10
- Economic & financial standing
To support the financial assessment, the University will obtain a
Business Risk Report for all Tenderers and every organisation that
is being relied on to meet this procurement, using an independent
company called Creditsafe.
The University reserves the right to exclude a Tenderer or request
provision of further assurances such as parent company/bank
guarantee or performance bonds where a Tenderer's Business
Risk Score is: "Moderate Risk"; "High Risk"; "Very High
Risk"; or "Not Rated", based on the rating provided by Creditsafe.
Where a Business Risk Score from our external system is not
available, then an alternative method of assessing financial
standing will be used. This method is detailed within the Invitation
to Tender document set.
Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £10 million GBP per occurrence Public Liability: £10 million … - Technical & professional ability
Tenderers attention is drawn to the MANDATORY requirements of
the award criteria:
- Grounds for mandatory exclusion
- Grounds for discretionary exclusion
- Economic & Financial Standing
- Insurance
- Environmental Management
- Health & Safety
- Compliance with Conditions of Contract
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Aug 2022, 11:40 BST
- Last source update
- 17 Jan 2023, 17:09 GMT
- Award evaluation window
- 28 Sept 2022 – …
- Authority reference
2021UoS-0345- FTS notice number
2023/S 000-001468- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036266Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 19 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 120 days from the deadline
- Bids opened
- 28 Sept 2022, 12:01 BST
Timeline
28 Sept 2022 → 17 Jan 2023 · 3 dates- Bids opened28 Sept 2022, 12:01 BST
- Submission deadline19 Oct 2022, 12:00 BST
- Notice published17 Jan 2023, 17:09 GMT
Notice history
3 events · 4 releases on Find a Tender · since 20 Sept 2022- Deadline moved to 12 Oct 2022, 12:00 BST20 Sept 2022, 14:32 BST+14 days · was 28 Sept 2022, 12:00 BST
- Deadline moved to 19 Oct 2022, 12:00 BST11 Oct 2022, 16:02 BST+7 days · was 12 Oct 2022, 12:00 BST
- Status changed to complete17 Jan 2023, 17:09 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 28 Sept 2022 | 12 Oct 2022 | +14 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 12 Oct 2022 | 19 Oct 2022 | +7 d |
2 amendments published without a description.
Routine re-releases (4)
- 2022-08: 1 release · 24 Aug 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| JEOL (UK) Ltd | £3,138,991 † | — | Awarded |
Contracts
Provision of a 200mm High Performance Electron Beam Lithography System · JEOL (UK) Ltd
- Signed
- 22 Dec 2022
- Value
- £3,138,991
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- JEOL (UK) LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.